HR Assistant (Project)

Job Description

Title: HR Assistant (Project)

Company Name: MSF Belgium (Medecins Sans Frontieres / Doctors Without Borders)

Vacancy: 1

Age: at least 18 years

Location: Cox's Bazar (Ukhia)

Maximum Salary: Tk. 68000 (Monthly)

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 17 Apr 2025

Education:
∎ Minimum 4 years of bachelor’s degree is essential.
∎ Degree in Business Administration with major in Human Resources Management will be given preference.
∎ Minimum 4 years of bachelor’s degree is essential.
∎ Degree in Business Administration with major in Human Resources Management will be given preference.

Requirements:

Additional Requirements:
∎ Age at least 18 years
∎ Previous working experience in HR department in a similar role complementing the given job profile is essential.
∎ Fluency in Bengali, English is essential. Chittagonian and Rohingya dialect is desirable.
∎ Results and Quality Orientation
∎ Teamwork and Cooperation
∎ Behavioural Flexibility
∎ Commitment to MSF Principles
∎ Stress Management
∎ Previous working experience in HR department in a similar role complementing the given job profile is essential.
∎ Fluency in Bengali, English is essential. Chittagonian and Rohingya dialect is desirable.
∎ Results and Quality Orientation
∎ Teamwork and Cooperation
∎ Behavioural Flexibility
∎ Commitment to MSF Principles
∎ Stress Management

Responsibilities & Context:
∎ Locally Hired staff Management:Assisting Project HR Manager (HRM) in the recruitment process by posting job vacancies, scheduling interviews and other relevant activities.In collaboration with L&D Specialist, assisting HRM to coordinate the on-boarding process of new hires including the orientation sessions according to the internal regulations.Preparing and distributing contracts for the staffs along with the distribution of the ID cards.Handling data entry into HR systems (Homere), maintaining accurate records of employee details, and generating reports for management as and when required.Ensuring accurate record-keeping of employee documentation. Providing support to HRM in administering payroll including the encoding of leaves, overtime, medical reimbursement etc. as applicable.Providing timely support to staff in addressing their HR-related inquiries and concerns in collaboration with line manager and coordination.Ensuring biometric device enrolment for all the existing and new hires.Supporting HRM following up with the supervisor for timely submission of rosters, leave applications etc.
∎ Assisting Project HR Manager (HRM) in the recruitment process by posting job vacancies, scheduling interviews and other relevant activities.
∎ In collaboration with L&D Specialist, assisting HRM to coordinate the on-boarding process of new hires including the orientation sessions according to the internal regulations.
∎ Preparing and distributing contracts for the staffs along with the distribution of the ID cards.
∎ Handling data entry into HR systems (Homere), maintaining accurate records of employee details, and generating reports for management as and when required.
∎ Ensuring accurate record-keeping of employee documentation.
∎ Providing support to HRM in administering payroll including the encoding of leaves, overtime, medical reimbursement etc. as applicable.
∎ Providing timely support to staff in addressing their HR-related inquiries and concerns in collaboration with line manager and coordination.
∎ Ensuring biometric device enrolment for all the existing and new hires.
∎ Supporting HRM following up with the supervisor for timely submission of rosters, leave applications etc.
∎ Volunteer Management:Supporting the HRM with the recruitment of volunteers in the camp by posting job vacancies, scheduling interviews and other relevant activities.Ensuring the personal information of the volunteers are properly encoded and updated in the system.Timely preparation and distribution of ToR and ID cards for the volunteers.Following up with the supervisors for collecting and checking volunteer attendance sheets and prepare the payment sheets on time accordingly.
∎ Supporting the HRM with the recruitment of volunteers in the camp by posting job vacancies, scheduling interviews and other relevant activities.
∎ Ensuring the personal information of the volunteers are properly encoded and updated in the system.
∎ Timely preparation and distribution of ToR and ID cards for the volunteers.Following up with the supervisors for collecting and checking volunteer attendance sheets and prepare the payment sheets on time accordingly.
∎ Miscellaneous:Updating the daily worker database as and when needed and prepare the payment sheets for the daily workers in the PHCs.Following up with the departments for monthly internal requests and preparing them accordingly.Assisting HRM to schedule meetings with employees in the PHCs.Ensuring availability of forms (Leave form, OT follow-up, Document Request Form etc.) at all facilities.Other day to day operations of the HR functions and duties as assigned by the line manager.
∎ Updating the daily worker database as and when needed and prepare the payment sheets for the daily workers in the PHCs.
∎ Following up with the departments for monthly internal requests and preparing them accordingly.
∎ Assisting HRM to schedule meetings with employees in the PHCs.
∎ Ensuring availability of forms (Leave form, OT follow-up, Document Request Form etc.) at all facilities.
∎ Other day to day operations of the HR functions and duties as assigned by the line manager.
∎ Job Context: Execute administrative, HR and legal related tasks to support the Project HR  Manager following  MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.
∎ Job Responsibilities:
∎ Locally Hired staff Management:
∎ Assisting Project HR Manager (HRM) in the recruitment process by posting job vacancies, scheduling interviews and other relevant activities.
∎ In collaboration with L&D Specialist, assisting HRM to coordinate the on-boarding process of new hires including the orientation sessions according to the internal regulations.
∎ Preparing and distributing contracts for the staffs along with the distribution of the ID cards.
∎ Handling data entry into HR systems (Homere), maintaining accurate records of employee details, and generating reports for management as and when required.
∎ Ensuring accurate record-keeping of employee documentation.
∎ Providing support to HRM in administering payroll including the encoding of leaves, overtime, medical reimbursement etc. as applicable.
∎ Providing timely support to staff in addressing their HR-related inquiries and concerns in collaboration with line manager and coordination.
∎ Ensuring biometric device enrolment for all the existing and new hires.
∎ Supporting HRM following up with the supervisor for timely submission of rosters, leave applications etc.
∎ Volunteer Management:
∎ Supporting the HRM with the recruitment of volunteers in the camp by posting job vacancies, scheduling interviews and other relevant activities.
∎ Ensuring the personal information of the volunteers are properly encoded and updated in the system.
∎ Timely preparation and distribution of ToR and ID cards for the volunteers.Following up with the supervisors for collecting and checking volunteer attendance sheets and prepare the payment sheets on time accordingly.
∎ Miscellaneous:
∎ Updating the daily worker database as and when needed and prepare the payment sheets for the daily workers in the PHCs.
∎ Following up with the departments for monthly internal requests and preparing them accordingly.
∎ Assisting HRM to schedule meetings with employees in the PHCs.
∎ Ensuring availability of forms (Leave form, OT follow-up, Document Request Form etc.) at all facilities.
∎ Other day to day operations of the HR functions and duties as assigned by the line manager.

Skills & Expertise:

Compensation & Other Benefits:
∎ Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 2
∎ Medical insurance for employee and direct dependents based on Health Care Policy- Locally Hired Staff (LHS).
∎ Salary is not negotiable. Income tax deduction at source will be applicable based on the current income tax rule.
∎ Festival bonus entitlement is effective upon completing one (01) year of uninterrupted services with MSF.
∎ There are no provisions for relocations.
∎ Medical insurance for employee and direct dependents based on Health Care Policy- Locally Hired Staff (LHS).
∎ Salary is not negotiable. Income tax deduction at source will be applicable based on the current income tax rule.
∎ Festival bonus entitlement is effective upon completing one (01) year of uninterrupted services with MSF.
∎ There are no provisions for relocations.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar (Ukhia)

Read Before Apply:

• This is a permanent position based in Camp 14 & 15.

• Please mention your NID number in the CV.

• Only shortlisted candidates will be contacted and invited for the test.

• No hard copies of applications will be accepted.

• Only Bangladeshi citizens will be considered for this position.

• No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.

• Médecins Sans Frontières is an equal opportunity employer and encourages diversity, equity and inclusion. Females are strongly encouraged to apply.

Company Information:
∎ MSF Belgium (Medecins Sans Frontieres / Doctors Without Borders)
∎ 1754,ARISTA VILLA,Beside Patabari Buddhist Temple,Ukhiya, Cox's Bazar
∎ Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in many countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Address::
∎ 1754,ARISTA VILLA,Beside Patabari Buddhist Temple,Ukhiya, Cox's Bazar
∎ Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in many countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Application Deadline: 26 Apr 2025

Category: HR/Org. Development