Officer/ Sr. Officer- HR, Admin & Compliance (Akij Ceramics Ltd-Factory)

Job Description

Title: Officer/ Sr. Officer- HR, Admin & Compliance (Akij Ceramics Ltd-Factory)

Company Name: AKIJBASHIR GROUP

Vacancy: 1

Age: Na

Job Location: Mymensingh (Trishal)

Salary: Negotiable

Experience:

• 1 to 3 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Group of Companies, Tiles/Ceramic

• Bachelor of Business Administration (BBA) in Human Resource Management

• 1 to 3 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Group of Companies, Tiles/Ceramic

Attendance & Timekeeping Verification:

• Check biometric / punch-in-punch-out data

• Verify late entry, early exit, and absenteeism

• Cross-check shift rosters (A, B, C & General shift)

• Follow up with supervisors & IT for missing attendance data

Overtime (OT) Validation

• Collect OT sheets from production, Maintenance, Utility, Electrical and other Dept/sections

• Verify OT justification against production demand

• Ensure OT is approved by the department head

• Detect and correct OT anomalies (ghost OT, duplicate entries)

Leave Management

• Record approved leaves (casual, sick, annual, special)

• Check leave balance before processing

• Update leave database in ERP

• Clarify unapproved leave with supervisors

Data Entry & Payroll Update

• Enter daily attendance, OT hours, leave, and deductions into the payroll system

• Maintain employee master data (new joiners, resignations, transfers)

• Update allowance changes, Mobile allowance, Heat allowance, shift allowances etc.

Wage & Salary Reconciliation

• Check whether daily wages match attendance + OT

• Ensure allowances are included

• Confirm statutory components:
  ✓ PF
  ✓ Tax/TDS
  ✓ Other deductions (advance, canteen, loan)

Coordination with Departments

• Communicate with Production, Lab & QC, Maintenance, Distribution, Accounts etc.

• Clarify any irregularity in attendance or OT

• Collect new employee joining forms

• Coordinate with HR about discipline-related deductions

Responding to Employee Queries

• Answer wage, OT, leave balance queries at wage helpdesk

• Solve disputes regarding wrong attendance or deductions

• Assist workers with pay slip issues

• Ensure child/young labor compliance (important in ceramics)

Daily Reporting

Prepare daily payroll-related reports:

• Daily attendance summary

• OT summary by department

• Absentee list

• New joiners & separation list

• Pending approvals list

• Confirmation list

Preparing for Month-End Payroll

Although not done daily, the payroll officer must work on:

• Monthly salary sheet preparation

• Cross-checking with COMBAN

• Preparing final settlement (F&F) for resigned employee

• Provident fund,Gratuity
• Salary Review: Yearly
• Festival Bonus: 2