Personal Secretary to the Deputy Managing Director (DMD) – HR & Sales Administration

Job Description

Title: Personal Secretary to the Deputy Managing Director (DMD) – HR & Sales Administration

Company Name: A Diversified Business Group

Vacancy: --

Age: At least 25 years

Job Location: Dhaka (GULSHAN 2)

Salary: Tk. 25000 - 30000 (Monthly)

Experience:

• 1 to 3 years
• The applicants should have experience in the following business area(s): Wholesale, Retail Store, Trading or Export/Import, Direct Selling/Marketing Service Company, Indenting Firm, Importer

• Bachelor/Honors

• Bachelor’s Degree in Business Administration, HRM, Management, or a related discipline.

• 1 to 3 years
• The applicants should have experience in the following business area(s): Wholesale, Retail Store, Trading or Export/Import, Direct Selling/Marketing Service Company, Indenting Firm, Importer

• Age At least 25 years

• 1–3 years of relevant experience is preferred (exceptional fresh graduates are encouraged to apply).

• Excellent communication skills in both English and Bangla.

• Strong proficiency in Microsoft Word, Excel, PowerPoint, and email.

• Excellent organizational, multitasking, and time management skills.

• Ability to maintain confidentiality and professionalism.

• Strong attention to detail and problem-solving ability.

We’re Hiring!

Personal Secretary to the Deputy Managing Director (DMD) – HR & Sales Administration

Location: Head Office, Gulshan 2

About the Role

We are looking for a smart, organized, proactive, and trustworthy professional to work directly with the Deputy Managing Director (DMD).

This is a dynamic role combining Executive Support, Human Resources, Sales Administration, and Office Administration. The successful candidate will play a key role in supporting the DMD while ensuring smooth day-to-day office operations.

As we continues to grow, this position offers excellent opportunities for career advancement.

Key Responsibilities

Executive Support

• Provide day-to-day administrative and executive support to the DMD.

• Manage the DMD’s calendar, appointments, meetings, and follow-ups.

• Draft letters, notices, reports, presentations, and official correspondence.

• Coordinate meetings and record minutes.

• Follow up with departments to ensure timely implementation of management decisions.

• Handle confidential documents and information with the highest level of discretion.

Human Resources

• Coordinate recruitment and interview schedules.

• Maintain employee files and HR documentation.

• Monitor attendance, leave, and employee records.

• Prepare appointment, confirmation, promotion, warning, transfer, and resignation letters.

• Assist with onboarding and employee orientation.

• Support payroll preparation through accurate attendance and leave records.

Sales Administration

• Prepare daily, weekly, and monthly sales reports.

• Collect reports from field sales personnel.

• Maintain dealer and customer databases.

• Coordinate with Sales, Accounts, Factory, and Warehouse departments.

• Monitor pending orders, reports, and collections.

• Assist in preparing sales performance reports and presentations.

Office Administration

• Maintain office records and filing systems.

• Coordinate internal communication between departments.

• Ensure proper documentation and record management.

• Perform additional administrative responsibilities assigned by the DMD.

Salary: BDT 25,000–30,000 per month

(Negotiable for exceptional candidates)

(Based on experience, qualifications, and performance)

What We Offer

• Opportunity to work directly with the Deputy Managing Director.

• Exposure to executive management, HR, administration, and sales operations.

• Professional learning and rapid career growth within our GROUP.

• A dynamic, challenging, and rewarding work environment.