Admin Officer

Job Description

Title: Admin Officer

Company Name: A reputed textile industry

Vacancy: 1

Age: 27 to 32 years

Job Location: Dhaka (DOHS Mohakhali)

Salary: Tk. 30000 - 40000 (Monthly)

Experience:

• At most 3 years
• The applicants should have experience in the following business area(s): Textile

• Bachelor/Honors
• Masters

• At most 3 years
• The applicants should have experience in the following business area(s): Textile

• Age 27 to 32 years
• Only Male

Job Summary
We are looking for a responsible and detail-oriented Admin Officer. The position will be responsible for maintaining accurate employee records, supporting salary processing, coordinating recruitment activities and ensuring smooth administrative operations.

Responsibilities:


Payroll Management

• Collect, verify and maintain monthly attendance, overtime, leave and other payroll-related information.

• Assist in preparing monthly payroll and salary sheets accurately and within the required timeline.

• Verify employee salary, allowances, deductions, overtime and other benefits before payroll processing.

• Coordinate with HR, Accounts and relevant departments regarding payroll discrepancies.

• Maintain payroll records, salary statements and supporting documents.

• Assist in processing final settlement, leave encashment and other employee payment-related documents.

• Maintain confidentiality of employee salary and personal information.

• Prepare payroll-related reports as required by management.

Recruitment & Employee Management

• Support the complete recruitment process, including manpower requisition, job posting, CV screening, interview scheduling and candidate communication.

• Coordinate interviews and maintain recruitment records.

• Prepare and maintain employee joining documents and personal files.

• Assist in appointment, joining, transfer, promotion and separation-related documentation.

• Maintain updated employee databases and manpower records.

• Coordinate employee onboarding and orientation activities.

Administrative Responsibilities

• Manage day-to-day administrative activities of the factory and office.

• Maintain administrative files, registers, records and official documents.

• Coordinate office supplies, stationery and other administrative requirements.

• Monitor housekeeping, cleanliness and general workplace facilities.

• Coordinate transportation, accommodation and other employee support services when required.

• Maintain visitor records and support visitor management.

• Coordinate with vendors and service providers for administrative requirements.

• Assist in organizing meetings, events, training and employee welfare activities.

• Coordinate with Security, Maintenance, Production, Compliance, Accounts and other departments.

• Prepare administrative and HR-related reports for management.

• Ensure proper implementation of company policies and administrative procedures.

• Perform any other duties assigned by management.

Educational Qualification

• Bachelor’s degree in human resource management, Business Administration or a relevant discipline.

• MBA, preferably with a major in HRM, will be an advantage.

• Professional training in HR, payroll or administration will be an advantage.

Experience

• 1–3 years of relevant experience in HR, payroll, administration or factory operations.

• Experience in textile, garments, denim or manufacturing industries will be preferred.

• Practical experience in payroll processing and recruitment activities will be an advantage.

Required Skills & Competencies

• Strong knowledge of payroll and employee attendance management.

• Sound knowledge of labor laws and compliance requirements.

• Employees are expected to maintain formal or semi-formal attire at all times during working hours.

• Good understanding of recruitment and HR administrative processes.

• Good knowledge of MS Excel, Word and PowerPoint.

• Ability to work with payroll/HR software or ERP systems.

• Excellent documentation and record-keeping skills.

• Good communication and interpersonal skills.

• Ability to maintain confidentiality of employee information.

• Strong coordination, problem-solving and time-management skills.

• Ability to work under pressure and meet deadlines.

• Good command of written and spoken Bangla and English.