HR & Administration Executive

Job Description

Title: HR & Administration Executive

Company Name: Coco Diaper

Vacancy: --

Age: At least 26 years

Job Location: Dhaka (ChalkBazar)

Salary: Negotiable

Experience:

• 2 to 4 years
• The applicants should have experience in the following business area(s): Cosmetics/Toiletries/Personal Care

• Bachelor of Business Administration (BBA) in Human Resource Management

• Bachelor’s degree in HRM, Management, Business Administration or relevant field.

• 2 to 4 years
• The applicants should have experience in the following business area(s): Cosmetics/Toiletries/Personal Care

• Age At least 26 years

• Minimum 2–4 years of HR / Recruitment / Sales Administration experience preferred.

• FMCG company experience will receive strong preference.

• Experience using BDjobs and online recruitment platforms is preferred.

• Good knowledge of Microsoft Excel, Word, Google Sheets and email communication.

• Strong phone communication and candidate screening ability.

• Ability to manage multiple recruitment positions simultaneously.

• Good organizational and record-keeping skills.

• Must be comfortable communicating regularly with field sales employees across Bangladesh.

• Must be disciplined, proactive and able to work under management instructions.

• Preferred Candidate Profile

• We are particularly interested in someone who can:

• Recruit 10–20 field sales candidates within a short period when required.

• Maintain a district-wise candidate database.

• Quickly identify suitable SR/SO candidates based on their local market knowledge.

• Follow up with RSM and SR regularly.

• Maintain proper employee records.

• Detect absenteeism and weak field activity quickly.

• Keep Management updated with clear reports.

• Performance Will Be Evaluated Based On

• Recruitment speed

• Quality of recruited employees

• Employee joining ratio

• Employee documentation accuracy

• Attendance monitoring

• Sales team reporting compliance

• Employee retention

• Replacement speed for vacant territories

• Quality of HR and sales-force coordination

• The selected HR Executive must be able to recruit salespeople quickly for different districts of Bangladesh.

• Special preference will be given to candidates who have experience recruiting:

• FMCG Sales Representatives

• Sales Officers

• Territory Sales Officers

• ASM/TSM

• Regional Sales Managers

• The candidate should understand that recruiting salespeople is not only about collecting CVs.

• The objective is to find active, reliable and target-oriented field salespeople.

Job Context

COCO Baby Diaper is expanding its sales and distribution network across Bangladesh.

We are looking for a responsible, organized and proactive HR & Sales Administration Executive who will work from our Chawkbazar, Dhaka office and support the recruitment, documentation, monitoring and coordination of our nationwide sales team.

The selected person will work closely with Management, RSM, ASM/TSM, SO/SR and distributors.

This position is suitable for someone who can handle both HR recruitment activities and daily sales-force administration.

Key Responsibilities

• Recruitment & HR

• Publish job circulars on BDjobs, Facebook job groups and other recruitment platforms.

• Screen CVs for RSM, ASM/TSM, SO and SR positions.

• Conduct initial phone interviews.

• Arrange interviews with Management and relevant Sales Managers.

• Maintain candidate database by district and territory.

• Verify candidate experience, previous company, current salary and references where required.

• Prepare offer letters, appointment letters and joining documents.

• Maintain employee personal files and documentation.

• Coordinate employee joining, posting, transfer and separation procedures.

• Maintain attendance, leave and employee records.

• Assist Management in performance evaluation and disciplinary procedures.

• Sales Team Administration

• Maintain updated list of all RSM, ASM/TSM, SO/SR and their assigned territories.

• Monitor daily attendance and field activity of sales employees.

• Collect daily/weekly sales reports from the field team.

• Follow up on SR outlet visits, orders, new outlet openings and collection reports.

• Coordinate between Head Office, RSM and field sales employees.

• Maintain territory-wise sales employee database.

• Track employee probation and performance review dates.

• Identify employees who are inactive, absent or repeatedly failing to submit reports.

• Inform Management about irregularities and performance issues.

• Assist Management in replacing weak-performing sales personnel when required.

• Salary: Negotiable based on experience

• Mobile/communication allowance as per company policy

• Performance-based increment

• Festival bonus as per company policy

• Career growth opportunity