HR & Administration Manager

Job Description

Title: HR & Administration Manager

Company Name: MAKEEN Energy BD Ltd

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• 7 to 10 years
• The applicants should have experience in the following business area(s): LPG Gas/Cylinder Gas

• Master of Business Administration (MBA)

• MBA major in HR with Bachelor’s in HR degree or related field from a reputed University

• 7 to 10 years
• The applicants should have experience in the following business area(s): LPG Gas/Cylinder Gas

• 7-10 years of progressive HR & Admin experience

• Strong knowledge of Bangladesh labor laws

• Hands-on experience in HR operations and employee relations

• Exposure to multinational or structured organizations preferred

Skills & Competencies

• Strong HR governance and compliance knowledge

• High integrity and professionalism

• Structured, detail-oriented, and process-driven

• Strong communication and stakeholder management skills

• Sound judgment in sensitive and confidential matters

• Cost awareness and operational discipline

Performance Expectations (KPIs)

• 100% statutory and labor law compliance

• Zero major HR audit findings

• Recruitment completed within approved timelines and budgets

• Workforce costs maintained within approved plans

• 100% completion of performance review & PDT cycles

• Timely and accurate HR reporting

• Effective resolution of employee relations cases

MAKEEN Energy is a value‑based company. Our values have existed since 2003 and are integrated into our DNA. This means that as an HR Business Partner, you must lead by example and embody our values through both words and actions, while also ensuring that they are lived throughout the organization. You can read more about our values here.

We have a strong culture and a healthy, friendly working environment characterized by trust, openness, fairness, care, and strong leadership principles. You are expected to reinforce this through your behavior and decisions.

You are passionate about providing excellent service to the organization in close collaboration with managers and HR colleagues. You are proactive, used to taking responsibility, and capable of driving tasks forward. You understand the business and prioritize your work based on strategy and organizational needs.

It is important that you are trustworthy, empathetic, and skilled at building and maintaining professional, confidential, and trusting relationships with managers, employees, the HR team, and potential candidates.

Reporting Line

• Reports locally to the Country Director, Bangladesh

• Functional reporting to Regional / Group People & Culture

• Works closely with management to ensure alignment with Group HR policies and business objectives

Role Summary

• Lead and manage end-to-end HR and Administration operations

• Ensure HR governance, legal compliance, and cost discipline

• Support structured workforce growth and organizational effectiveness

• Balance strategic HR support with strong operational execution

Key Responsibilities

A. HR Governance, Compliance & Risk

• Ensure compliance with Bangladesh labor laws and company policies

• Implement Group HR governance standards locally

• Maintain accurate, audit-ready employee records and contracts

• Coordinate internal/external HR audits and close findings

• Identify HR compliance risks and recommend mitigation actions

• Liaise with government and regulatory authorities as required

B. Workforce Planning & Development

• Support annual manpower planning and budget control

• Monitor headcount and workforce costs

• Coordinate performance management and PDT processes

• Support succession planning and key talent continuity

• Identify training needs and coordinate development initiatives

C. Talent Acquisition

• Manage end-to-end recruitment as per approved manpower plans

• Ensure fair, structured, and competency-based hiring

• Coordinate interviews, onboarding, and induction

• Track recruitment effectiveness (time-to-hire, quality)

• Support employer branding initiatives within budget

D. Employee Relations & Discipline

• Handle employee relations, grievances, and disciplinary cases

• Ensure proper documentation and confidentiality

• Guide managers on policy application and conflict resolution

• Promote a professional and respectful workplace culture

E. Compensation, Payroll & Cost Control

• Oversee accurate and timely payroll processing

• Ensure compliance with tax and statutory contributions

• Administer employee benefits, insurance, and claims

• Support salary reviews and compensation benchmarking

• Monitor HR and administrative expenses

F. HR Reporting & Process Improvement

• Maintain accurate HR data and workforce metrics

• Prepare regular HR reports (headcount, turnover, compliance)

• Support standardized HR processes and reporting tools

• Drive documentation discipline and continuous improvement

G. Administration & Office Management

• Oversee office administration, vendors, and procurement

• Manage office facilities, utilities, and service providers

• Administer company assets, vehicles, and insurance

• Coordinate travel and logistics cost-effectively

• Ensure office safety, security, and operational standards

H. Leadership Support & Culture

• Act as a trusted HR partner to the Country Director

• Support initiatives on discipline, accountability, and engagement

• Coach managers on HR policies and best practices

• Maintain confidentiality, ethics, and professionalism

• Mobile bill, travel allowance.

• Festival bonuses as per the company policy

• Opportunity to collaborate regularly with MAKEEN Energy’s global teams across regions and participate in international training programs designed to enhance professional growth and cross cultural competencies.