Payroll Officer

Job Description

Title: Payroll Officer

Company Name: Zamzam Spinning & Textiles Mills Ltd.

Vacancy: --

Age: At least 20 years

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 2 to 5 years
• The applicants should have experience in the following business area(s): Textile

• Bachelor/Honors

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.

• 2 to 5 years
• The applicants should have experience in the following business area(s): Textile

• Age At least 20 years

• Minimum 3 years of hands-on working experience with Jibika Payroll Software is mandatory.

• 2–5 years of relevant experience in payroll processing, preferably in the Spinning /textile manufacturing industry

• Good knowledge of salary structure, overtime calculation, attendance management, and statutory deductions.

• Prepare daily attendance report

• Prepare daily absenteeism report & submit to factory Management.

• Prepare and process monthly payroll for all employees, including management, staff, workers, and contractual employees.

• Collect, verify, and reconcile attendance, biometric records, overtime, leave, late attendance, and absenteeism data.

• Calculate basic salary, allowances, overtime, bonuses, incentives, deductions, and other payroll components accurately.

• Ensure payroll is processed within the scheduled timeline and in accordance with company policies and applicable labor laws.

• Calculate and deduct income tax, provident fund, loan/advance installments, welfare fund, and other authorized deductions.

• Maintain accurate and confidential employee payroll records and individual salary statements.

• Prepare monthly payroll sheets, salary summaries, bank transfer schedules, and management reports.

• Coordinate with HR, Admin, Accounts, and Production departments to resolve attendance and salary-related discrepancies.

• Verify new employee appointments, resignations, terminations, promotions, increments, transfers, and other changes before payroll processing.

• Prepare salary disbursement files and coordinate with banks for timely payment of salaries through bank accounts.

• Maintain records of employee bank account information and ensure proper authorization before making any changes.

• Ensure proper documentation and compliance with company policies, Bangladesh Labour Law, tax regulations, and other applicable requirements.

• Maintain payroll records for audit purposes and provide supporting documents during internal and external audits.

• Monitor payroll-related advances, loans, deductions, and outstanding balances.

• Handle employee queries regarding salary, overtime, deductions, attendance, and other payroll matters.

• Ensure strict confidentiality and security of employee salary and personal information.

• Update employee records, personal files, and HR database

• Any other responsibilities assigned by management.