Associate Officer/ Officer, Database Management and Documentation, HRD, HCMP

Job Description

Title: Associate Officer/ Officer, Database Management and Documentation, HRD, HCMP

Company Name: BRAC

Vacancy: 01

Age: At least 26 years

Job Location: Cox`s Bazar

Salary: Negotiable

Experience:

• At most 1 year
• The applicants should have experience in the following business area(s): NGO, Development Agency
• Freshers are also encouraged to apply.

• Bachelor/Honors

Bachelors in any discipline from any UGC approved reputed institute

• At most 1 year
• The applicants should have experience in the following business area(s): NGO, Development Agency
• Freshers are also encouraged to apply.

• Age At least 26 years

Knowledge:

• Understanding of HR policies, procedures, and best practices, including employee record management and documentation requirements

• Knowledge of legal regulations and compliance requirements related to employee records, data protection, and confidentiality

• Familiarity with document management systems and software used for organizing and storing HR records

Skills:

• Ability to organize, categorize, and maintain both physical and electronic documents efficiently

• Strong attention to detail to ensure accuracy in document management and record-keeping

• Effective time management skills to handle multiple tasks and meet deadlines in a fast-paced environment

• Strong written and verbal communication skills

Competencies:

• Record Keeping

• Compliance Management

• Process Improvement

• Problem-Solving and Troubleshooting

• Ability to operate in a complex organization, across functions and work on own initiative and collaboratively as part of diverse teams.

BRAC is an international development organisation founded in Bangladesh in 1972 that partners globally with over 100 million people living with inequality and poverty to create opportunities to realise their potential.

This position will be responsible for maintaining and organizing HR documentation, ensuring accurate record-keeping, and supporting HR processes related to employee records and documentation management.

Key Responsibilities: 

• Organize, manage, and update employee files and HR documents, ensuring maintenance of both physical and electronic HR documents for accurate data management.

• Assist in the digitization process of HR data and documents and contribute to the implementation and maintenance of document management systems.

• Prepare and organize documents required for internal and external audits, ensuring completeness and accuracy to meet timely audit demand.

• Conduct regular reviews and updates of HR documents to maintain compliance standard with current organizational regulations and donor requirements.

• Communicate with employees and act as a focal person regarding the submission, retrieval, and management of HR documents, providing guidance as needed.

• Provide general administrative support to the HR department, including scheduling meeting, data entry, and coordinating HR-related activities.

Safeguarding Responsibilities:

• the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so. 

• Mobile bill

• Weekly 2 holidays

• Festival Bonus

• Health & Life Insurance

• Paternity/ Maternity leave

• others as per Organisation policy.