Manager / Assistant Manager - Admin, HR & Accounts

Job Description

Title: Manager / Assistant Manager - Admin, HR & Accounts

Company Name: Global Soft Tech

Vacancy: 2

Age: 35 to 45 years

Job Location: Dhaka (Basundhara RA)

Salary: Tk. 25000 - 35000 (Monthly)

Experience:

• 5 to 10 years
• The applicants should have experience in the following business area(s): Software Company, IT Enabled Service, Multinational Companies, Group of Companies

• Bachelor of Business Administration (BBA) in Business Administration
• Master of Business Administration (MBA) in Accounting
• Post Graduate Diploma (PGD) in Human Resource Management

• 5 to 10 years
• The applicants should have experience in the following business area(s): Software Company, IT Enabled Service, Multinational Companies, Group of Companies

• Age 35 to 45 years

• Must have the ability to work under pressure.
• Strong analytical and problem solving skills.
• Proactive, honest, sincere, hardworking & Self Motivate.

Global Soft Tech A leading and reputed Company, We are looking for a Young, Enthusiastic, Energetic, Self-Motivated and Proactive Person to join our team as an HR & Admin Officer. 

Responsibility

• Assign, schedule, and track daily, weekly, and monthly tasks for all departments through CRM/Google Sheets.
• Support client communication, inquiries, and appointment scheduling when needed.
• Execute all senior-management operational plans, directives, and instructions to ensure department-wide alignment.
• Motivate, mentor, and guide employees to meet performance standards and departmental goals.
• Generate and deliver employee KPI reports, team performance reports, and cross-department productivity summaries.
• Prepare daily, monthly and yearly financial statements and reports.
• Analyze expenses and recommend cost-saving measures, and perform monthly internal audits to ensure financial transparency and control
• Assist with the preparation of property documentation, agreements, legal files, and compliance paperwork.
• Strong interpersonal skills, ability to interact and build relationships work as a team.
• Excellent written and verbal communication both in Bangla and English.
• IT proficiency - advanced level skill is a MUST in MS Office package (Especially, PowerPoint, Excel, Word, and Google Drive Maintain). 
• Should be proactive and dynamic, able to work hard efficiently. Ability to multi-task and remain organized, meet deadlines.
• Excellent communication, negotiation, and documentation skills.
• Preparation / Issue office note, memo, office order, all kinds of letter & circular in respect of HR & admin issues.
• Maintain and update different records like leave, attendance, personal files and other records as per company's policy.
• To focus on cost control and budget management.
• Assist and implement a Performance management system with all departments in coordination with HOD
• Assist with invoice processing, petty cash management, and basic financial tracking.
• To do day-to-day general administration that includes daily attendance, leave, safety, recruitment, Legal affairs. Handling staff, database-file info, update HR MIS.
• Keep records leaves and attendance management.
• Supervise day-to-day office operations, ensuring cleanliness and overall functionality of office premises. Oversee facility management, including space planning, renovation, security, utilities, and equipment maintenance. Ensure all administrative operations comply with company policies, procedures, and safety standards.
• Arrange monthly meetings, prepare agenda, minutes and circulate within stipulated time.
• Carry out other necessary administrative tasks as deemed important by the organization.
• Employee database management and personnel filing & managing HR related database
• Able to manage departmental activities efficiently
• Any other tasks is assigned by the Management
• Excellent communication skills, both spoken and written in English and Bengali.
• Expertise in Typing both English (30 ) and Bengali (20) Bijoy.
• Have expertise in MS Office, MS Excel & Google sheet with knowledge of Accounts & CRM software.
• Forecast hiring needs, identify talent gaps, and implement strategies to attract, hire, and retain top talent.
• Organize and manage the end-to-end recruitment process, including creating job advertisements, managing online postings, scheduling interviews, administering assessments, extending offers, and preparing onboarding documentation.
• Facilitate the implementation of performance management processes, including quarterly and annual evaluations.
• Assist in the full job confirmation evaluation process for newly joined employees.
• Have a sensitive and cooperative attitude in working relationships with individuals at all levels.
• To control, direct, monitor & motivate the all-department employees.
• Creative good environment for Client visits and take all necessary steps for facing the All Services Meet and Solve .
• Ensure office cleanliness and work environment by the project support staff on a regular basis.
• Must have the ability to work under pressure.
• Strong analytical and problem solving skills.
• Proactive, honest, sincere, hardworking & Self Motivated.

Recruitment & Staffing

•  Prepare job descriptions and post job advertisements on various platforms.
• Screen applications, shortlist candidates, and schedule interviews.
•  Conduct initial interviews and coordinate final interviews with department heads.
•  Maintain a talent pool for future hiring needs.
• Employee Onboarding & Off boarding
•  Complete joining formalities and prepare employee files.
•  Organize orientation and ensure smooth onboarding.
• Handle resignation process, exit interviews, and clearance documentation.

Attendance & Leave Management

• Monitor employee attendance and maintain attendance records.
• Manage leave applications, update leave balance, and ensure policy compliance.
•  Generate monthly attendance reports for payroll processing.

HR Documentation & Record Keeping

•  Maintain employee records, contracts, ID cards, and HR databases.
• Prepare HR letters such as appointment letters, warning letters, and certificates.
•  Keep all HR documents updated and well organized.

Employee Relations

• Build positive relationships with employees and address their concerns.
• Ensure a healthy and productive work environment. 
• Assist in resolving conflicts and grievances in a professional manner.
• Only Serious Candidates are requested to apply.
• Candidates who are ready to join within 7 days can get 1st priority.

• Mobile bill,Tour allowance,Performance bonus,Provident fund
• Lunch Facilities: Full Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

• Breakfast Facilities (Fully Subsidized).

• Snacks Facilities.

• Competitive Salary advantage.