HR & Logistic Officer
Job Description
Title: HR & Logistic Officer
Company Name: Cordaid
Vacancy: 1
Job Location: Cox's Bazar (Ukhia)
Employment Status: Contractual
Educational Requirements:
∎ Graduation or Masters in business administration, Operation management or supply chain management.
Experience Requirements:
∎ At least 2 year(s)
Job Context:
∎ Reports to: Operation Manager
∎ Nature of Job: Full time Level: Mid-level position
∎ Duration: 1 year with the possibility of extension
∎ Stichting Cordaid is a leading INGO working for securing sustainable livelihoods and justice & dignity for all in Bangladesh since 1972. We established an office in Cox`s Bazar following the Rohingya influx to the area from August 2017. Our interventions in Cox`s Bazar are in self-reliance, livelihoods, food assistance, social enterprise, environment protection and DRR with both the host community and the Rohingya population. To implement the self-reliance and environment protection project, we are looking for an experienced and potential HR & Logistics Officer for HR & Logistics support for Project.
∎ The HR & logistics officer carries out all the project HR related work and will be responsible for the procurement, stock management and office maintenance. He or she is responsible for implementing and respecting Stichting Cordaid administrative policies and procedure.
∎ Working Conditions:
∎ Working days from Sunday to Thursday 40 hours per week. This position may be required to work some overtime hours.
∎ Any other tasks assigned by the supervisor from time to time.
∎ Yearly renewable contract based on fund availability and performance.
∎ Key contacts: Operation Manager, Head of Business Support, Admin-HR and Procurement Coordinator and Finance officer
Job Responsibilities:
∎ Responsibility # 1: HRM
∎ Ensure that the office systems and procedures are in place in line with Project/Cordaid requirements,
∎ Assist Head of HR & Admin in the process of job advertisement and recruitment,
∎ Prepare staff induction schedule and orient on related policies
∎ Maintain staff data base and staff leave file
∎ Maintain staff personal file with relevant documents
∎ Prepare and maintain all the vendor related contract and other documents
∎ Responsibility # 2: Procurement
∎ Support to process of the project procurement
∎ Process the purchase request
∎ Check the PR for specification and allocated budget appropriately
∎ Before process any procurement check and confirm appropriate authority duly approved the requisition
∎ The procurement process should be in line with the Cordaid procurement guideline.
∎ Imitate the procurement process
∎ Prepare RFQ according to project needs
∎ Communicate with vendor for collecting quotation
∎ Responsible to verify goods quality
∎ Prepare procurement related contract/ work order
∎ Conduct pre Bid meeting when necessary
∎ Collect and compile all the procurement related proposal and evaluate all the proposal
∎ Responsible for vendor enlistment
∎ Responsibility # 3: Stock management
∎ The logistic officer responsible for stock management
∎ Received goods according to RFQ
∎ Before stock goods quality should be checked
∎ Cary out month stock inventory
∎ Maintain stock register and prepare daily stock in ad out for the filed office
∎ Responsibility # 4: Administrative task
∎ Follow and maintain the premises items and consumable
∎ Ensure effective office operation and procedures compliances with Cordaid and donor's rules & regulation.
∎ Responsible for Procurement file update & prepare vendor contract
∎ Prepare Financial Budget for procurement
∎ Ensure necessary logistic support to organize meeting/workshop, training, event, etc.
∎ Coordinate and support field office financial and administrative issues.
∎ Provide travel support and coordination, including air tickets bookings and visa applications,
∎ Responsible for any other task assigned by supervisor
∎ Responsibilities may vary according to project priorities
Additional Requirements:
∎ Computer literacy with MS word, MS Excel and supply chain management software
∎ Ability to communicate in English fluently in all form of communication
∎ Ability to cope up and mix up with multicultural people
∎ Ability to cope up with multi tasking
Salary:
∎ Competitive salary package depending on education and experience.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 16 Apr 2023
Company Information:
∎ 10 Apr 2023
∎ Cordaid
Category: HR/Org. Development
:
Deadline Expired on 16th Apr 2023
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