Admin Officer

Job Description

Title: Admin Officer

Company Name: Bangladesh Legal Aid and Services Trust (BLAST)

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Masters/Bachelor of Honors in Accounting/Finance/Management.
∎ Diploma in Supply Chain Management will get an added advantage.
∎ Education qualifications will be relaxed for qualified candidates.

Experience Requirements:
∎ At least 4 year(s)
∎ The applicants should have experience in the following area(s): Administrative, Logistics, Purchase and Procurement

Job Responsibilities:
∎ Ensure all day-to-day administrative operations are in place and up-to-date as per the BLAST policy.
∎ Make sure Head office premises and all equipment are properly maintained.
∎ Initiate and monitor repair and maintenance of an office building, furniture, and equipment.
∎ Outsourcing different types of suppliers.
∎ Provide logistics support to arrange interviews, induction, and training.
∎ Provide logistics support to onboard new staff (ID card, Visiting Card, stationery, sitting arrangement, PABX, etc.
∎ Provide logistics support to arrange EC & BoT meetings.
∎ Consolidate purchase requisitions from different projects and be responsible for local level purchase and procurement of goods and services following policies and procedures of the organization.
∎ Follow up on utility, travel & stationery bills. Bills and invoices are forwarded to finances for processing payments.
∎ Ensure inventory of Items purchased/delivered received and distributed to the requestor within the stipulated time.
∎ Provide logistic support for meetings/seminars/workshops in booking venues and food; and purchasing print materials for events.
∎ Procure fixed assets, stationery, print materials, and other materials as per project requirements.
∎ Liaise with different vendors.
∎ Keep records of all original MoUs, contracts, rental deeds, and insurance documents
∎ Update all car documents (Registration, Fitness, Tax Token, insurance, etc.) on time. Maintain Fuel & CNG consumption for each vehicle and prepare monthly fuel consumption reports.
∎ Organizing daily transport movement, operation schedules & routes.
∎ Prepare the Driver's duty roster & follow up on the duty and daily vehicle movement.
∎ Monitor the progress of vehicle repair and maintenance works. Review vehicle logbook, and overtime of admin support staff before submitting in accounts.
∎ Maintain inventory (Fixed assets & Equipment) of Dhaka office, Unit offices & project site office.
∎ Supervise the support staff, and office maintenance ( health, hygiene, safety, and security issues).
∎ Ensure office premises, kitchen, and canteen areas in neat and clean.
∎ Ensure dining facilities for staff with hygiene food.
∎ Establish and manage proper filing systems for the admin and logistics departments in the response office.
∎ Any other tasks as assigned by the supervisor and department head.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ At least 4 years of experience in the relevant field in national/international NGOs is preferable.
∎ Self-starter, motivated, able to work alone and/or in a team, respects deadlines, ability to deal with stressful situations. Working spirit is essential.
∎ Demonstrated ability in managing Admin, Logistics, and procurement-related responsibilities.
∎ Excellent communication skills in Bangla and English.
∎ Good computer knowledge especially in MS Word, Excel, PowerPoint, and Outlook, and also should be good in email communication.
∎ Experience in compiling agreements, TORs, meeting minutes, brochures, factsheets, and reports.

Salary: Negotiable

Compensation & Other Benefits:
∎ Weekly 2 holidays
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 15 Sep 2022

Company Information:
∎ 5 Sep 2022
∎ Bangladesh Legal Aid and Services Trust (BLAST)
∎ Address : YMCA Development Center, 1/1 Pioneer Road, Kakrail, Dhaka-1000.
∎ Web : www.blast.org.bd
∎ Business : BLAST is one of the leading legal services organizations in Bangladesh, and the only one that provides access to legal aid across the spectrum, from the frontlines of the formal justice system to the apex court. It prioritises support to women, men and children living in poverty or facing disadvantage or discrimination. It also provides legal aid, advice and representation across a range of areas, including civil, criminal, family, labour and land law, as well as on constitutional rights and remedies, providing access to judicial remedies alongside alternative dispute resolution wherever appropriate. Alongside individual legal aid, BLAST undertakes strategic litigation, or public interest litigation, as a key part of its advocacy for law and policy reforms to ensure effective legal protection of rights.

Category: HR/Org. Development

: BLAST is committed to diversity and inclusion within its workforce. It encourages qualified candidates from all religious, gender, and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. However, qualified female candidates are strongly encouraged to apply to achieve significant gender equality at all levels of the organization.