Admin & Procurement Officer

Job Description

Title: Admin & Procurement Officer

Company Name: Bangladesh Legal Aid and Services Trust (BLAST)

Vacancy: 1

Age: At least 26 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Master of Business Management (MBM) in Management
• Bachelor of Business Administration (BBA) in Management

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At least 26 years

Willingness to work under pressure and meet tight deadlines for event organization.

Strong interpersonal skills and the ability to coordinate across multiple departments (Finance, Legal, and Programs).

Key Responsibilities

Administrative Management

• Maintain movement register, vehicle logbooks, vehicle fuel records, and driver overtime records.

• Manage office rent agreements, including new agreements and renewals.

• Supervise support staff including drivers, office assistants, messengers, and cleaners.

• Ensure proper maintenance of office facilities including electricity, telephone (PABX), air conditioning, photocopy machines, and office cleanliness.

• Oversee utility bill collection, verification, discrepancy resolution, and timely payment.

Transport & Logistics

• Arrange transportation and logistics for local and international travel of senior staff, Executive Director, foreign delegates, and Board members.

• Coordinate visa processing, airline ticket booking, and accommodation arrangements.

• Ensure regular updates of vehicle registration, fitness, tax, and insurance documentation.

• Arrange vehicle rental services as required for programs and organizational needs.

Event & Program Support

• Organize logistics for seminars, workshops, training sessions, press conferences, and meetings across Bangladesh.

• Arrange accommodation and transportation for national and international interns.

• Ensure availability of training materials, equipment, and stationery at event venues.

Procurement Management

• Manage procurement of office stationery and low-value items in accordance with organizational thresholds.

• Assist in preparing Requests for Quotations (RFQ) and Comparative Statements (CS).

• Draft Purchase Orders (PO) and agreements for goods and services.

• Ensure compliance with the organization’s procurement policies and procedures.

• Liaise with vendors and suppliers for timely delivery and quality assurance.

• Maintain confidentiality of procurement-related information and vendor quotations.

Asset & Inventory Management

• Prepare and maintain asset inventory reports.

• Monitor, record, and dispose of damaged or obsolete items following organizational procedures.

• Maintain records of all office supplies and ensure proper distribution.

Financial & Documentation Support

• Verify bills, vouchers, and supporting documents before submitting payment requests to the Finance department.

• Follow up with Finance and vendors for VAT and Tax challans.

• Maintain organized records of procurement and administrative expenses for audit purposes.

Communication & Coordination

• Coordinate with printing vendors for publications such as reports, leaflets, posters, diaries, and office materials.

• Monitor quality control and ensure timely delivery of printed materials.

• Manage courier services, delivery tracking, and office dining arrangements.

• Weekly 2 holidays,Mobile bill
• Lunch Facilities: Partially Subsidize
• Festival Bonus: 2