Senior Supply Chain Officer

Job Description

Title: Senior Supply Chain Officer

Company Name: Handicap International (humanity & Inclusion) in Bangladesh

Vacancy: 1

Age: At least 18 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 78379 - 86542 (Monthly)

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors
• Masters

• Bachelor's Degree in Business Administration / Business Studies / Commerce / Management / Logistics / Supply Chain Management or any other relevant discipline.

• Preferably a Master's Degree in a relevant field.

• Kindly refrain from applying if you do not meet the academic qualifications specified in the job advertisement.

• At least 4 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 18 years

• At least 4 years of experience in Logistics/Procurement/Supply Chain, preferably in a development and humanitarian context.

• Experience working with International NGOs will be given priority.

• Good interpersonal communication skills in both Bangla and English.

• Must be excellent in MS Excel, Word & email communication.

• Autonomous, Organized, and Adaptable.

• Solution-oriented: Problem-solving and decision-making capacity.

• Applying technical and professional expertise.

• Working effectively with others.

• Strategic vision-oriented.

• Communicating with Impact.

• Strong negotiating skills.

• Willing to travel to the field at any time required by the nature of the job.

• Able to manage stress.

HI is looking for a Senior Supply Chain Officer for its “Logistics Department" with Handicap International—Humanity & Inclusion.

No. of Vacancies and Location: 1-Ukhiya

Type of Contract: Fixed-Term

Duration: Tentatively 01 September 2026 to 31 August 2028.

Line Manager: Logistics Manager

To manage the Supply chain of goods and services to ensure the smooth running of the programs in compliance with Handicap International's internal regulations for Cox’s Bazar District.

The Senior Supply Chain Officer proactively supports the program activities by organizing adequate acquisition of goods and services. Her/his responsibilities include the intake and follow-up of purchase requisitions, tender/quotation procedures, order processing, collecting quotations and other purchasing activities, invoicing, and delivery of goods to requestors. S/he is also primarily responsible for sourcing, specification, and standardization. S/he takes care of clear communications about delivery lead times and replies to any other inquiries of requestors.

The Senior Supply Chain Officer is expected to manage a high degree of complex emergency logistics-related problems and challenges that are typical for supply chain processing and supplier management. The job holder will have to demonstrate the ability to solve problems quickly, thinking wisely while interacting with both external and internal parties in a high-stress and dynamic environment.

The Senior Supply Chain Officer directly supports the Logistics Coordinator and Area Supply Manager in Cox’s Bazar and operates within the Logistics Supply Chain guidelines and procedures.

Special Attention: "We kindly request that you refrain from applying if the salary range, job location, contract duration, or any other terms and conditions outlined in the advertisement do not align with your expectations."

Mission 1: Supply chain and Supply Management

• Ensure that all supply chain is done following the HI supply chain procedure and the donor policy;

• Supply chain processing and follow-up of the approved PSR (purchase and service request) for program activities;

• Responsible for sourcing of products, timely collection of quotations as per the approved for goods and services and performing purchase transactions;

• Performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented;

• Establish Framework Agreement Contracts (FWA) to facilitate and expedite supply chain processes.

• Collects Supplier Quotations (SQ) as per the Supply Chain Guideline Thresholds, then forwards them to the supervisor; reports any difficulties (sourcing, stock-outs, unavailability) immediately to the supervisor and consults the applicant when needed;

• Prepares Summary Bid Analysis (SBA) for purchases through quotes;

• Prepares Supplier Purchase Orders (SPOs) and service contracts when needed;

• Arranges transportation of procured items from suppliers to the office/warehouse, as necessary;

• Ensures that purchased items and services meet the stated quality and quantity requirements and ensures delivery to the identified location;

• Receives/collects invoices, arranges cash/checks with the finance department, and makes payments when required;

• Makes sure that the requesting person has received the items, against the signature of the internal delivery note.

• Settles all payments and/or cash advances on a daily basis.

Mission 2: Identify and Manage Suppliers

• Interact with the suppliers regularly

• Develop a network of reliable suppliers (continually look for new and better suppliers)

• Ensure a continuous market assessment to increase the number of sources

• Keep informed of the evolution of the market and of the offers of the suppliers

• Track the status of any orders

• Conduct market assessments upon the direction provided by the Log Coordinator or Supply Manager; collect information about suppliers and market conditions and report supplier details, product lists, and price lists to the Log Manager or Supply Manager.

• Prepare a supplier/catalog database and maintain it up-to-date.

• Conduct market surveys on a regular basis.

• Supervise the updating of the mission’s price catalog.

Mission 3: Documentation and Archive

• Ensures the full validation of the purchase forms by the appropriate persons at the field, mission, and Headquarters (HQ) level;

• Ensures accurate and complete hardcopy files and electronic filing (SCAN) archives of supply chain packages with ALL supporting documentation.

• Ensures data security (a backup of computer data has been taken, followed by routine checks)

Mission 4: Reporting

• Ensures daily updating of PSR MC (purchase and service request monitoring chart);

• Ensures weekly distribution of the PSR MC to Logistics, Finance, and Program managers;

• Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to the Log Manager, Supply Manager, and Logistics Coordinator.

Mission 5: Ethics and Professional Practice

• Show professional ethics, respect and promote Handicap International mandate;

• Respect the Handicap International protection of children policy and protection of beneficiaries from sexual exploitation and abuse policy and report to your line manager any non-respect of HI’s policies amongst the teams or partners.

• Respect the Handicap International policy and mechanisms for the prevention of and fight against FRAUD and bribery and report to your line manager any non-respect of HI’s policies amongst the teams or partners.

Mission 6: Emergency Preparedness and Response Responsibilities

• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative in order to ensure HI’s quick and efficient response.

• Provident fund,Tour allowance,Medical allowance,Mobile bill,Weekly 2 holidays,Insurance,Gratuity
• Festival Bonus: 2

• Medical Coverage: Staff and dependents will get general/outpatient, hospitalization, dental, and optical medical insurance facilities as per the HI policy.

• Maternity Coverage: Staff & dependents will get maternity medical coverage facilities per the HI policy.

• Group Life Insurance Coverage: Staff will get the death benefit, accidental benefit, permanent partial disability benefit, permanent total disability benefit, and critical illness benefit as per the HI policy.

• Leave: Staff will get sick leave, annual leave, casual leave, medical leave, and event leave as per HI policy.

• Allowance for Children`s Education: Staff will get an allowance for Children`s Education as per the HI policy.

• National travel cost of child caretaker: Female staff will get a reimbursement for the cost of national travel of the child caretaker as per the HI policy.

• Additional Responsibility (Interim) Allowance: Staff will get an allowance for additional responsibility (interim) as per the HI policy.

• Relocation Allowance: Staff will get an allowance for relocation allowance as per the HI policy.

• Work From Home: Staff will get work-from-home facilities as per the HI policy.