Project Officer- Finance & Administration

Job Description

Title: Project Officer- Finance & Administration

Company Name: Institute of Development Affairs (IDEA)

Vacancy: 1

Age: At most 50 years

Job Location: Sylhet (Golapganj)

Salary: Tk. 40000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor's degree in Accounting, Finance, Business Administration, or related field

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 50 years

Required Qualifications

• At least 3-5 years of experience in financial management or accounting work

• Proficiency with accounting software and Microsoft Office applications

• Experience working with NGOs or community organizations is preferred

• Strong attention to detail and accuracy with numbers and documentation

• Excellent organizational and record-keeping skills

• Fluency in English and Bengali (written and spoken)

Key Attributes

• Commitment to financial transparency and accountability

• Integrity and honesty in handling finances

• Ability to work under pressure and meet deadlines

• Strong problem-solving skills for financial issues

Project Duration: 01 August 2026 to 31 December 2028

Job Duration: 29 Months

Location: Golapganj Upazila of Sylhet District

Type of Contract: Fixed-Term

Position Overview:

The Project Officer for Finance & Administration serves as the financial backbone of the implementing partner's project operations. This officer will manage the implementing partner's budget allocation, maintain accurate financial records for community-level activities, support beneficiary transactions, and ensure transparent and accountable use of project funds. This position is critical for building trust with communities and maintaining SOS's confidence in implementing partner's financial management. STEP Project is implemented by the Institute of Development Affairs (IDEA), Project funded by SOS-Sweden and Technical support by SOS Children's Villages International in Bangladesh.

Key Responsibilities:

• Fund Management: Receive funds from SOS as per implementation schedule. Maintain safe custody of funds and ensure they are used only for approved project activities in accordance with SOS policies.

• Financial Record Keeping: Maintain accurate and complete financial records for all project expenditures including receipts, invoices, and supporting documents. Keep organized files for audit trail.

• Beneficiary Payments: Process payments to beneficiaries for vocational training, business grants, and other support according to project guidelines. Maintain attendance records and beneficiary documentation.

• Community Activity Expenses: Track and document expenses for community activities, awareness sessions, training programs, and other implementation costs. Ensure supporting documents are collected.

• Financial Reporting: Prepare regular financial reports showing fund utilization, expenses by activity, and remaining balance. Submit reports to SOS Finance team on schedule.

• Budget Monitoring: Track expenditures against approved budget for implementing partner's share. Alert the Project Coordinator to any budget concerns or variances.

• Vendor and Supplier Management: Process payments to local vendors and suppliers for project materials and services. Maintain vendor information and ensure value for money.

• Petty Cash Management: Manage petty cash for small immediate expenses and provide accountability for all withdrawals.

• Donor Compliance: Ensure all financial transactions comply with SOS and Implementing Partner policies and donor guidelines. Provide clear documentation as required for SOS audits.

• Administrative Support: Coordinate office operations including arranging meetings, managing supplies, and supporting field teams with administrative needs.