Human Resource and Administration Manager

Job Description

Title: Human Resource and Administration Manager

Company Name: Community Partners International Limited, Dhaka

Vacancy: --

Age: Na

Job Location: Cox`s Bazar

Salary: Tk. 120000 - 140000 (Monthly)

Experience:

• At least 8 years
• The applicants should have experience in the following business area(s): NGO

• Masters
• Master of Business Administration (MBA) in Human Resource Management

• Minimum Post Graduation/ MBA in HRM or any other relevant field

• At least 8 years
• The applicants should have experience in the following business area(s): NGO

• Minimum 8 years of HR, Admin experience is required

• Minimum 3 years’ experience in working with Senior Management team is required

• Minimum 2-year experience working in Rohingya response program in Cox’s Bazar

• Strong organizational skills, able to multitask

• Proven staff management and team building skills

• Self-motivated with a positive and professional approach to management

• Fluent in written and spoken English and report writing skills

• Excellent software skills for MS Word, Excel, Power point

• Ability to work independently in a rapidly changing professional environment

Department Operations - HR & Admin

Location Cox’s Bazar, Bangladesh

Travel 20 % Field (Need Based) & 80 % Office

Reports to CXB Project Lead

Reporting to this position HR & Admin Officer

Community Partners International (CPI) is a U.S.-based nonprofit donor organization working with local partner organization Young Power in Social Action (YPSA), to expand access to quality health services and generate the resources, local capacity, and coordination necessary for partners and the community to meet their health and community needs.

Primary Responsibilities

HR Management: Oversee and guide recruitment process and selection, manage the orientation and exit processes, and ensure compliance with organizational and government guidelines. Maintain and update employee records, manage performance evaluations, and oversee staff development and training.

Policy Development: Lead the development and review of HR policies, ensuring alignment with local labor laws and organizational goals. Collaborate with senior management in strategizing HR plans and procedures.

Team Management: Provide leadership and coaching to the HR & Admin team, ensuring efficient resource utilization and team development.

Administration Oversight: Manage office administration, including budgeting and forecasting, contract management, and ensure a safe and efficient working environment.

Compliance and Reporting: Ensure adherence to statutory requirements and regulations, and prepare timely HR and administrative reports.

HR Responsibilities

• Staff Engagement & Onboarding: Oversee staff engagement at YPSA/CPI's Cox’s Bazar office, managing the orientation process for new hires and facilitating smooth exit procedures.

• Recruitment Management: Guide process of job postings tailored to staffing requirements, oversee resume screening, coordinate interviews, and ensure diligent documentation throughout the recruitment process.

• Strategic HR Planning: Collaborate across departments to devise comprehensive recruitment strategies, encompassing recruitment, contracting, onboarding, compensation, benefits, and performance management.

• Compliance & Efficiency: Ensure adherence to YPSA/CPI policies and National Labor Law, managing the hiring and separation processes transparently and efficiently.

• HR Directory Maintenance: Regularly update the HR directory, and assist in creating and revising job descriptions in conjunction with line managers.

• Compensation & Benefits Oversight: Regularly assess and update compensation and benefits structures to maintain competitiveness and fairness according to organizational policy.

• Contract Management: Efficiently manage staff contracts, transfers, promotions, and status changes, ensuring compliance with organizational policies.

• Disciplinary & Separation Processes: Handle disciplinary actions and terminations, providing prompt responses to HR inquiries and feedback.

• Record Keeping & Compliance: Maintain up-to-date, compliant employee files, ensuring readiness for audits and organizational transparency.

• Policy Development & Implementation: Regularly update and implement HR policies, coordinating with senior management for policy reviews and approvals.

• HR Strategy & Budgeting: Support development of the Human Resource Plan, including recruitment strategies and HR budget planning.

• Payroll & Analytics Management: Lead payroll processing in collaboration with the Finance Department.

• Administration, IT, Safety & Security Management:

• Staff Wellbeing Arrangement: Manage plans, itinerary, budgeting, logistics for staff wellbeing activities, leadership development and events.

• Establish administrative procedures and guidelines for the organization and guide development, preparation and implement safety and security policies and procedures to establish a safe and efficient working environment.

• Culture & Team Building: Foster a positive work culture through team-building activities and training programs.

• Staff Development: Identify staff competency needs, facilitating or organizing skills/ communication/leadership development and training sessions as required.

• Effectively manage & ensure fleet operations

• Managing, planning, strengthening and tracking of all leases & contracts.

• Ensure proper documentation including but not limited to vendor contracts, lease agreements, travel forms etc.

• Ensure smooth running of all administrative functions for the CXB office in compliance with policies and procedures.

• Oversee and supervise management of support staff under Admin dept, such as office assistant, housekeeper, security guards etc.

• Maintain and regularly update security processes.

• Ensure Effective Field Management

• QUALITIES:

• Accountability:Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance.

• Ambition:Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same.

• Motivates and engages with all teams

• Goal and vision orientated, thinks strategically.

• Collaboration:Builds and maintains effective relationships, with their team, colleagues, other members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to

• Creativity:Develops and encourages new and innovative solutions

• Willing to take disciplined risks

• Integrity: Honest, encourages openness and transparency