Job Description

Title: HR Assistant

Company Name: Jago Nari Unnayon Sangsta (JNUS)

Vacancy: 1

Age: at most 30 years

Location: Cox's Bazar (Ramu)

Minimum Salary: Negotiable

Experience:
∎ 2 to 3 years

Published: 13 Apr 2025

Education:
∎ Bachelor of Business Administration (BBA)
∎ Bachelor of Business Administration (BBA) with a Specialization on Human Resource Management.
∎ Bachelor of Business Administration (BBA) with a Specialization on Human Resource Management.

Requirements:

Additional Requirements:
∎ Age at most 30 years
∎ At least 2-3 years’ experience in development sector.
∎ Good knowledge in Microsoft office programs (especially the HR, Admin and Procurement)·
∎ Ability to interact professionally with a diverse population·
∎ Ability to exercise flexibility and adaptability to changing priorities·
∎ Ability to perform as a team leader·
∎ Ability to communicate effectively both written and oral·
∎ Demonstrate organization and project management skills·
∎ Ability to plan, evaluate and meet deadlines·
∎ Demonstrate good report writing skills·
∎ Good analytical skills with an eye for details
∎ Females are strongly encouraged to apply. Familiarity of the local language and conditions will be given preference.

Responsibilities & Context:
∎ Process recruitment, promotions, transfer and termination or dismiss with the concern of Executive Director as per organizational policy.
∎ Organize and facilities the holding of interviews and selection of recruitment, coordinate issuance of appointment letter.
∎ Maintain all personnel file in a way that they are complete, up to date and maintain confidentiality.
∎ Maintain & monitor the record of attendance of personnel·
∎ Maintain Leave Management records·
∎ Ensure timely completion of annual performance appraisal with the consultation of management as per policy.
∎ Prepare & Finalize the HRD plan for the staff of the project with the assistance of line manager and consultation of top management.
∎ Gather information relating to personal complains and grievances.
∎ Manage and facilitate investigative procedures and other disciplinary procedures.
∎ Regular visit to Field Offices as per work plan and supervise overall HR related jobs at field level.
∎ Effect transfer of staff as and when required.
∎ Maintain record of all staff, regular and contractual and update the records on monthly basis and when needed, prepare consolidated monthly staff information report.
∎ Ensure timely issuance/renewal of contractual staff with consultation with Executive Director.
∎ Organize systems in the office to guide against abuse of office facilities.
∎ Ensure maintenance of a database of all past and present staffs.
∎ Manage, evaluate, and assess the performance of subordinates.
∎ Provide general assistance to all staff regarding postage, communication and others as per requirement.
∎ Ensure timely opening and locking of the Office before and after the office hour.
∎ Keep record / registers of the letters properly.
∎ Be an office aid and move documents to various field offices/CBOs within and outside office premises.
∎ Job Context:
∎ The Assistant - HR will be responsible for implementing and ensuring the file management, staff leave management, following the standard HR procedure and project support functions under the supervision and guidance of the Manager – HR. This role entails providing efficient HR support to the project team by managing various organizational and communication tasks. The Assistant - HR will handle sensitive and confidential documents with professionalism and ensure timely execution of tasks. Additionally, the role requires maintaining a strong collaborative relationship with the project team and partners CBOs to support smooth operations and achieve organizational goals.
∎ Responsibilities:
∎ Process recruitment, promotions, transfer and termination or dismiss with the concern of Executive Director as per organizational policy.
∎ Organize and facilities the holding of interviews and selection of recruitment, coordinate issuance of appointment letter.
∎ Maintain all personnel file in a way that they are complete, up to date and maintain confidentiality.
∎ Maintain & monitor the record of attendance of personnel·
∎ Maintain Leave Management records·
∎ Ensure timely completion of annual performance appraisal with the consultation of management as per policy.
∎ Prepare & Finalize the HRD plan for the staff of the project with the assistance of line manager and consultation of top management.
∎ Gather information relating to personal complains and grievances.
∎ Manage and facilitate investigative procedures and other disciplinary procedures.
∎ Regular visit to Field Offices as per work plan and supervise overall HR related jobs at field level.
∎ Effect transfer of staff as and when required.
∎ Maintain record of all staff, regular and contractual and update the records on monthly basis and when needed, prepare consolidated monthly staff information report.
∎ Ensure timely issuance/renewal of contractual staff with consultation with Executive Director.
∎ Organize systems in the office to guide against abuse of office facilities.
∎ Ensure maintenance of a database of all past and present staffs.
∎ Manage, evaluate, and assess the performance of subordinates.
∎ Provide general assistance to all staff regarding postage, communication and others as per requirement.
∎ Ensure timely opening and locking of the Office before and after the office hour.
∎ Keep record / registers of the letters properly.
∎ Be an office aid and move documents to various field offices/CBOs within and outside office premises.

Compensation & Other Benefits:
∎ As per Organizational policy.
∎ As per Organizational policy.

Employment Status: Full Time

Job Location: Cox's Bazar (Ramu)

Apply Procedure:

Email your CV:
∎ Send your CV to the given email communication.jnus@gmial.com

Hard Copy:
∎ Send your application and CV making the subject line Application for the Position of "HR Assistant" to the given email ID or Email your CV from My Bdjobs account by 27 April 2025.
∎ Email ID for submitting CV: communication.jnus@gmial.com
∎ Or
∎ Send Hard Copy
∎ If you are interested and competent for the position, having required qualification and experience, please send your CV with a cover letter, along with two copies of recent passport size photographs, contact numbers (phone and email) and photocopies of all academic and experience related certificates, NID copy, name of two references with cell/phone no. and email ID to Jago Nari Unnayon Sangstha (JNUS), Ramu College Gate, Ramu, Cox`s Bazar-4730,
∎ Please mark title of the position on the top of the envelope.

Company Information:
∎ Jago Nari Unnayon Sangsta (JNUS)
∎ Ramu College Gate, Ramu, Cox's Bazar
∎ JNUS is an independent, non-profit and non-political women-led Non-Governmental Organization (NGO) in Cox`s Bazar, Bangladesh. The organization designs, develop and delivers programmes for the promotion of Gender Equality and Women Empowerment, Social Cohesion, and initiates measures that are vital for the prevention of Gender-based violence.

Address::
∎ Ramu College Gate, Ramu, Cox's Bazar
∎ JNUS is an independent, non-profit and non-political women-led Non-Governmental Organization (NGO) in Cox`s Bazar, Bangladesh. The organization designs, develop and delivers programmes for the promotion of Gender Equality and Women Empowerment, Social Cohesion, and initiates measures that are vital for the prevention of Gender-based violence.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 27 Apr 2025

Category: HR/Org. Development