Admin and HR Assistant

Job Description

Title: Admin and HR Assistant

Company Name: TRACE Consulting

Vacancy: --

Age: At least 28 years

Job Location: Dhaka

Salary: --

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): Consulting Firms

• Bachelor of Business Administration (BBA)
• Bachelor/Honors

Bachelor`s degree in Business Administration, Management, Human Resource Management, Public Administration, Social Sciences, or a relevant discipline.

• At least 4 years
• The applicants should have experience in the following business area(s): Consulting Firms

• Age At least 28 years

• Minimum 4 years of relevant professional experience in administration, office management, coordination, or support roles.

• Sincerity, professionalism, honesty, and a strong sense of responsibility are essential qualifications for this position.

• Strong organizational and multitasking abilities.

• Good communication and interpersonal skills.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

• Excellent command of Bangla and English (written and spoken).

• Ability to work under pressure and meet deadlines.

• Strong attention to detail and confidentiality in handling organizational information.

Preferred Skills

• Experience working with consulting firms, development projects, NGOs, or corporate offices.

• Familiarity with office administration and basic HR procedures.

• Experience coordinating workshops, meetings, and stakeholder events.

• Familiarity with virtual meeting platforms and digital collaboration tools.

About TRACE

TRACE Consulting is a multidisciplinary consulting firm that bridges policy, technology, and trade innovation to drive inclusive growth and institutional transformation. Through evidence-based strategies and practical, technology-driven solutions, TRACE supports governments, businesses, and development partners in strengthening competitiveness, modernizing systems, and advancing sustainable economic growth.

TRACE works across trade facilitation, digital governance, policy reform, stakeholder engagement, institutional modernization, laboratory systems improvement, and economic transformation initiatives.

Position Summary

The Admin and HR Assistant will provide administrative, operational, and limited HR support to ensure the efficient functioning of TRACE Consulting`s daily operations. The role primarily focuses on office administration, scheduling, coordination, documen-tation management, logistics support, and internal operational assistance, while also supporting basic HR and staff coordination functions when required.

The ideal candidate should be highly organized, sincere, proactive, trustworthy, and capable of handling multiple responsibilities in a dynamic professional environment. Sincerity, professionalism, honesty, and a strong sense of responsibility are considered key qualifications for this role.

This is a full-time position based in Dhaka, Bangladesh, reporting directly to the Management.

Reporting To: Management

Key Responsibilities

Administration & Office Operations

• Support the day-to-day administrative and operational functions of TRACE Consulting

• and, when required, its associated entities and affiliated initiatives.

• Maintain office records, files, contracts, and administrative documentation.

• Ensure proper management of office supplies, equipment, and office logistics.

• Coordinate courier services, printing, photocopying, and document dispatch.

• Maintain a professional, organized, and efficient office environment.

• Support management in routine administrative and operational tasks.

• Coordinate with vendors, service providers, and external support personnel.

Scheduling & Coordination

• Manage meeting schedules, appointments, and calendars for management.

• Coordinate internal meetings, stakeholder meetings, and virtual sessions.

• Support travel arrangements, hotel bookings, and logistical coordination when required.

• Follow up on operational action points and internal coordination requirements.

Communication & Documentation

• Maintain digital and physical filing systems and document archives.

• Assist in preparing documents for workshops, meetings, proposals, and events.

• Coordinate communication with clients, consultants, vendors, and stakeholders.

Event & Logistics Support

• Assist in organizing workshops, consultations, training sessions, and stakeholder events.

• Coordinate venue arrangements, participant communication, and logistics support.

• Support procurement and vendor coordination for office operations and events.

HR & Staff Support

• Assist in maintaining employee records, attendance, and leave documentation.

• Support interview scheduling and recruitment coordination when required.

• Assist with onboarding and orientation support for new staff and consultants.

• Support internal staff communication and administrative follow-ups.

Finance & Administrative Assistance

• Assist with invoice collection, bill processing, and administrative expense tracking.

• Maintain records of office expenditures and administrative documentation.

• Support procurement and vendor payment follow-up processes when required.

Competitive and commensurate with experience