Senior Officer, Admin & Logistics, Social Empowerment and Legal Protection (SELP)
Job Description
Title: Senior Officer, Admin & Logistics, Social Empowerment and Legal Protection (SELP)
Company Name: BRAC
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Masters in any discipline from any recognized university.
Experience Requirements:
∎ At least 1 year(s)
Job Context:
∎ JOB PURPOSE: This position is responsible to ensure administrative support to programme, managing office stock, organizing company records, taking corrective action when necessary. Develop, review and improve administrative systems, policies and procedure. Manage other queries and act as the point of contact for all employees. Maintain departmental communication both internally and externally.
∎ SAFEGUARDING RESPONSIBILITIES
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme`s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so
Job Responsibilities:
∎ Ensure and provide administrative support to programme at HO and FOs as required
∎ Lead the procurement plan, coordinate and work together with procurement staff and ensure procuring quality goods/services & update e-asset software properly and maintain stationary supplies and coordinating deliveries and maintain stocks following BRAC policy
∎ Maintain schedules and calendars for various event & provide support for arranging meetings, workshop in terms of venue selection, food arrangement (lunch, Snacks, dinner) and coordinate with concern department for necessary requirement
∎ Store and maintain programme documents with its confidentiality, taking different type of approval from management & disseminate timely with field offices. Ensure production and maintenance of up-to-date and accurate administrative records and reports including an organized filing system
∎ Support the programme Head in tracking field & HO expenses in certain areas; update necessary documents, support audit process and response to Audit quires related to the position's responsibilities, and cooperate with Audit Team
∎ Check all HO staff bill before submitting to accounts department & provide information for developing programme budget, scheduling expenditures, monitoring cost and analyzing variances
∎ Provide support for HR related issues like-Staff requisition, joining, transfer, resignation, termination, release order, appointment letter, loan, leave, health insurance to field and HO staff of the programme
∎ Work as a focal person to deal with ICT, telecommunication, procurement, maintain professional relationship with other departments like- F&A, Admin, HRD, maintenance, Logistics, BLD, Transport, Communication, Central store etc.
∎ Arrange office space and necessary equipment for all staff and ensure that all furniture and equipment are in proper order including IT equipment and internet infrastructure. Design and conduct logistics and supply needs assessment and prepare plans based on that
∎ Preserve register for circulars and letters and also maintain a file for approved circular
∎ Travel Management including booking of accommodation and air tickets (both national and international). Conduct training sessions for staff on corporate rules, regulations and tools
∎ Carry out basic office duties, such as answering and routing phones, responding emails, keeping financial records, maintain employee records, data entry and reporting, answering questions and finding information for employees, vendors, clients
Additional Requirements:
∎ Skills in problem solving, time management, analytical Ability, Multitasking, planning and organizing events, Report Writing
∎ Proficiency in verbal and written communication
∎ Conflict resolution and team building
∎ Understanding of logistic and procurement processes
∎ Basic understanding of organizational policies, record keeping, ICT and audit responsivities
∎ Adaptability, team player, maintaining confidentiality and leadership ability
∎ Proficient in MS Office, Microsoft Excel, Google software, particularly Google drive, Gmail, Google docs Power Point & browsing internet.
Salary: Negotiable
Compensation & Other Benefits:
∎ Festival Bonus, Contributory Provident Fund, Gratuity, Health and Life Insurance and others
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Jan 2023
Company Information:
∎ 5 Jan 2023
∎ BRAC
∎ Business : BRAC is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Category: NGO/Development
:
