Reporting & Documentation Officer-Sponsorship Program
Job Description
Title: Reporting & Documentation Officer-Sponsorship Program
Company Name: Association of Voluntary Actions for Society (AVAS)
Vacancy: 1
Age: 35 to 45 years
Location: Bhola (Bhola Sadar)
Minimum Salary: Tk. 32505 (Monthly)
Experience:
∎ 6 to 8 years
Published: 27 May 2025
Requirements:
Additional Requirements:
∎ Age 35 to 45 years
∎ Essential Requirements·
∎ Minimum 3 years’ experience on Reporting & Documentation·
∎ Experience in Mwater, Kobo Apps·
∎ Experience on report writing as Monthly Sponsorship Alignment, Quarterly, half-Yearly and Yearly.·
∎ Able to prepare SPAR report and others as per project requirement.·
∎ Field visit to project locations is a requirement of the position. It is a condition of employment that staff abides by all agency security and safety protocols, policies and procedures
∎ Desirable Requirements·
∎ Strong communication and interpersonal skills, with the ability to build relationships with a wide range of stakeholders, including government officials, community leaders and project staff·
∎ Excellent report writing skills in both English and Bengali· Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with project management tools·
∎ Ability to work independently and as part of a team, demonstrating a proactive, results-oriented approach to problem-solving.·
∎ Strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment·
∎ Ability to work under pressure, prioritize tasks and meet deadlines·
∎ Team player with experience in multi-cultural and multi-ethnic environments
Responsibilities & Context:
∎ Able to function in high pressure situations while demonstrating emotional intelligence·
∎ Able to provide critical insight, seek feedback from multiple parties and is willing to adapt behavior where necessary·
∎ Relates well to all kinds of people, acknowledges the contributions people make and demonstrates integrity in dealing with others·
∎ Able to respond to changes in work schedules and patterns, when necessary, with sufficient flexibility and resilience·
∎ Able to manage expectations and conflicting priorities to protect the interest of the project
∎ Inspires and encourages others to meet their targets and demonstrates enthusiasm for work·
∎ Helps others do their job better and progress personal learning, and provides coaching, feedback, and ensures training and expert support are available·
∎ Able to delegate and offer coaching and support to ensure success with the task·
∎ Monitors progress of work gives clear directions and uses a range of leadership styles as appropriate·
∎ Role models and encourages others to seek and act upon opportunities for different or innovative approaches to addressing problems and opportunities
∎ Takes time to listen to others and asks questions to ensure understanding, brings disagreement into the open for discussion and acts as a facilitator/coach during discussions and moderates own views/perspectives for the good of the group·
∎ To develop reports of project related activities.·
∎ To do the documentation and filling of all the project interventions.·
∎ To identify and document success stories and case studies of project activities·
∎ To Prepare monthly, quarterly, half-yearly and yearly activity plan·
∎ Support to program people for developing SMART M&D Plan.·
∎ Understand clearly about the project result framework, track the progress and report to line manager.·
∎ To communicate with project manager and other local team members about the updates and modification on reporting formats and requirements.·
∎ To prepare monthly, quarterly and annual reports·
∎ Assist in development of TORs, survey/research tools and questionnaire.·
∎ Ensure proper and systematic storage and filing of collected reports, documents, preserving data and pictures/videos for using SPAR and prepare SPAR report.·
∎ Reporting and documentation Case Story, Monthly & Quarterly quantitative and narrative report and submission in time as per requirement.·
∎ Monitor the progress indicators, results, process of project interventions and report to line manager.·
∎ Arrange and conduct Community Reflection session and support donor to enhance Annual Participatory Program Review and Post Distribution Monitoring.·
∎ Day to day support/problem shooting to program staffs for enhancing quality real-time data.·
∎ Enhance the capacity of project staffs on online monitoring, usage of monitoring software and usage of electronic devices (Tab/Laptop/Desktop etc.).·
∎ Data analysis and briefing the findings with project staffs and partner organization.·
∎ Any other task will be accomplished assign by the management.
∎ OTHER:
∎ This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the responsibilities in accordance with performance review process
∎ About Sponsorship Program
∎ The Sponsorship Program has started from 1st April 2025 funded by Plan International Bangladesh implemented by Association of Voluntary Actions for Society (AVAS). Objective of this program is “All sponsored children especially girls & young women will be heard, live without fear of violence and will achieve their rights.”
∎ Additional Requirements
∎ Self-Management·
∎ Able to function in high pressure situations while demonstrating emotional intelligence·
∎ Able to provide critical insight, seek feedback from multiple parties and is willing to adapt behavior where necessary·
∎ Relates well to all kinds of people, acknowledges the contributions people make and demonstrates integrity in dealing with others·
∎ Able to respond to changes in work schedules and patterns, when necessary, with sufficient flexibility and resilience·
∎ Able to manage expectations and conflicting priorities to protect the interest of the project
∎ Leading Others·
∎ Inspires and encourages others to meet their targets and demonstrates enthusiasm for work·
∎ Helps others do their job better and progress personal learning, and provides coaching, feedback, and ensures training and expert support are available·
∎ Able to delegate and offer coaching and support to ensure success with the task·
∎ Monitors progress of work gives clear directions and uses a range of leadership styles as appropriate·
∎ Role models and encourages others to seek and act upon opportunities for different or innovative approaches to addressing problems and opportunities
∎ Working effectively with others·
∎ Takes time to listen to others and asks questions to ensure understanding, brings disagreement into the open for discussion and acts as a facilitator/coach during discussions and moderates own views/perspectives for the good of the group·
∎ KEY ACCOUNTABILITIES
∎ This position is accountable to·
∎ To develop reports of project related activities.·
∎ To do the documentation and filling of all the project interventions.·
∎ To identify and document success stories and case studies of project activities·
∎ To Prepare monthly, quarterly, half-yearly and yearly activity plan·
∎ Support to program people for developing SMART M&D Plan.·
∎ Understand clearly about the project result framework, track the progress and report to line manager.·
∎ To communicate with project manager and other local team members about the updates and modification on reporting formats and requirements.·
∎ To prepare monthly, quarterly and annual reports·
∎ Assist in development of TORs, survey/research tools and questionnaire.·
∎ Ensure proper and systematic storage and filing of collected reports, documents, preserving data and pictures/videos for using SPAR and prepare SPAR report.·
∎ Reporting and documentation Case Story, Monthly & Quarterly quantitative and narrative report and submission in time as per requirement.·
∎ Monitor the progress indicators, results, process of project interventions and report to line manager.·
∎ Arrange and conduct Community Reflection session and support donor to enhance Annual Participatory Program Review and Post Distribution Monitoring.·
∎ Day to day support/problem shooting to program staffs for enhancing quality real-time data.·
∎ Enhance the capacity of project staffs on online monitoring, usage of monitoring software and usage of electronic devices (Tab/Laptop/Desktop etc.).·
∎ Data analysis and briefing the findings with project staffs and partner organization.·
∎ Any other task will be accomplished assign by the management.
∎ OTHER:
∎ This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the responsibilities in accordance with performance review process
∎ About Sponsorship Program
∎ The Sponsorship Program has started from 1st April 2025 funded by Plan International Bangladesh implemented by Association of Voluntary Actions for Society (AVAS). Objective of this program is “All sponsored children especially girls & young women will be heard, live without fear of violence and will achieve their rights.”
Skills & Expertise:
Compensation & Other Benefits:
∎ T/A, Mobile bill, Tour allowance
∎ Festival Bonus: 1
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Bhola (Bhola Sadar)
Apply Procedure:
Hard Copy:
∎ AVAS is committed to "first do no harm" to children and adult beneficiaries, respecting everyone`s rights and always prioritizing children`s best interests. All recruits will undergo mandatory checks and compliance procedures under our Child and Adult Safeguarding Policy. AVAS maintains zero tolerance for violence or abuse against children or adults including Sexual Exploitation, Abuse & Harassment (SEAH), Gender-Based Violence, Trafficking, Money Laundering, terrorist financing, or any involvement with terrorism by employees or affiliates.
∎ Women are highly encouraged to apply. Any form of personal persuasion will result in disqualification. Only shortlisted candidates will be called for interview. AVAS may cancel this circular at any time due to donor or government decisions, or other reasons. Only Bangladeshi nationals are eligible; shortlisted candidates will be notified. No TA/DA will be provided for interviews. Candidates able to join on 1 July 2025 are especially encouraged to apply. Please do not apply if the salary, location, contract duration, or other terms do not meet your expectations.
∎ How to Apply
∎ • Please copy the following link and pest in browser. Download and save the Job Application Form: https://docs.google.com/document/d/1JY7ULHLwkemQM5JqvPeCPqNuLSqXXemP6zilArCAdc4/edit?usp=sharing
∎ • Complete, print, and sign the form.
∎ • Attach all relevant documents.
∎ • Place your application in an envelope clearly marked with the position name.
∎ Submit the hard copy to: AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ Age may be relaxed for experienced candidates; priority will be given to women and persons with disabilities.
Company Information:
∎ Association of Voluntary Actions for Society (AVAS)
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO
Address::
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 5 Jun 2025
Category: NGO/Development
