Project Finance and Admin Manager
Job Description
Title: Project Finance and Admin Manager
Company Name: Association of Voluntary Actions for Society (AVAS)
Vacancy: 1
Job Location: Barishal
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Master of Business Studies (MBS)
∎ Post graduate degree in Accounting, Finance/ Business studies or other relevant fields.
∎ Skills Required: Accounting Software, Computer skill, Excellent communication skill in both Bengali and English
Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s):
Book keeping, Financial Management, HR Operations, Procurement
Job Responsibilities:
∎ General Management:
∎ Ensure quality financial Management in project implementation.
∎ Book Keeping and other relevant record keeping.
∎ Ensure internal control system in the project.
∎ Ensure safety and security of the project assets and fund.
∎ Establish Value for money in procurement.
∎ Maintain standers accounting considering IAS and BAS
∎ Regular update all records and registers.
∎ Manage project staff personal file and maintain administrative registers and files.
∎ Establish a healthy workplace and ensure all preventive measures to protect Child Abuse, Gender Violence, SEA&H and violation of safeguarding issues according to the policy procedures.
∎ Establish and reinforce Team speed.
∎ Provide financial strategic direction to project and seek ways to ensure closer complementarily /alignment of their work with that.
∎ Minimize financial and Administrative risks of achieving project objectives and take preventive actions.
∎ Perform any other related duties or responsibilities that may be assigned by the organization and donor agency.
∎ Financial Management & Reporting:
∎ Setup cash basis standard book keeping system
∎ Minimize fund flow risk and setup preventive measures.
∎ Provide training on financial related issues when necessary.
∎ Comply all local laws accordingly.
∎ Protect and Preserve data for future reference in a systematic manner.
∎ Manage and oversee grants; develop and maintain work, spending and procurement plans.
∎ Prepare/Ensure internal and external reports within agreed deadlines using AVAS and donor formats, as required.
∎ Conduct regular field visit, Banking.
∎ Perform Inventory management.
∎ Manage the project budget; oversee all budget expenditures and ensure they are allowable and allocable according to AVAS and donor regulations; review monthly Budget vs. Actual and expenditure sheets and collaborate with the Finance personnel to ensure accurate expenditures and reporting.
∎ Face and cooperate Internal and External Auditors and address their findings between the timeline.
∎ Facilitate to review the budget and submit their findings and recommendations to Director Finance/Executive Director for necessary action.
∎ Participate in the development/revise of proposals, budgets, and concept notes.
∎ People Management:
∎ Assist Project Manager in implementation of the work plan and quality of technical activities, share relevant information and direction to improve quality and achieve timelines.
∎ Assist Project Manager to timely staff performance Appraisal.
∎ Facilitate staff capacity development, including on-the-job coaching and mentoring, as appropriate.
∎ Ensuring a respectful working environment for employees and the public.
∎ Taking appropriate steps to resolve any grievances address all reports accordingly.
∎ OPD Development and engagement.
∎ Establishing good relation with CEO and staff members Organization of Person with Disability (OPD)s.
∎ Enforce and develop capacity of OPDs regarding financial management and other administrative issues.
∎ Visit OPDs regularly and provide support and suggestions to develop their capacities.
∎ Organizational Responsibilities
∎ Attend Regular Monthly Coordination meeting in AVAS HO.
∎ Read and comply all policy procedures of AVAS.
∎ Code of conduct should read carefully and obey strictly.
∎ Compulsory reporting of any suspicious matter or fact.
∎ Participates in all core programs of AVAS.
∎ Assigns tasks to practice management that give managers an opportunity to grow
∎ Working under AVAS Disaster Taskforce during emergency.
∎ Carry out any other tasks assigned by ED & Higher Authority
Additional Requirements:
∎ Age at most 45 years
∎ Both males and females are allowed to apply
∎ Must have proficient knowledge in the following areas:
∎ Disability protection Act 2013
∎ All Policy of AVAS
∎ Project Proposal & Log frame
∎ Risk management
∎ Deed of Agreement
∎ Person with disability are encouraged to apply
Salary:
∎ Tk. 45000 - 50000 (Monthly)
∎ Bonus (paid at pro-rata basis during religious festival and Yearly/ final payment)
Travel and Transportation for project activity will be paid as per organization policy and project Budget.
Yearly Increment will be given based on the results of performance appraisal.
Compensation & Other Benefits:
∎ Mobile bill
∎ Salary Review: Yearly
∎ Festival Bonus: 1
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 20 Nov 2022
Company Information:
∎ 13 Nov 2022
∎ Association of Voluntary Actions for Society (AVAS)
∎ Address : AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ Web : www.avas.org.bd
∎ Business : NGO
Category: NGO/Development
: Interested candidates are requested to apply with CV and other relevant documents (small size) with recent photograph to the following address. Any type of persuasion will be treated as automatic disqualification. Person involved with any kind of sexual Abuse, Exploitation, harassment, Violence against women and children are strictly discouraged to apply. AVAS may cancel this circular at any time due to donor agency decision, government decision or any other reason. No TA/DA will be paid for Interview.
