Project Coordinator

Job Description

Title: Project Coordinator

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 01

Age: 30 to 50 years

Job Location: Cox`s Bazar (Chakaria)

Salary: Tk. 81743 (Monthly)

Experience:

• At least 8 years
• The applicants should have experience in the following business area(s): NGO

• Master of Business Administration (MBA)
• Master of Social Science (MSS)
• Master of Science (MSc) in Agriculture

Master’s degree preferably in below disciplines or other relevant subjects from any reputed university:

• Master’s in Business Administration
• Master’s in Social Science
• Master’s in Agriculture

• At least 8 years
• The applicants should have experience in the following business area(s): NGO

• Age 30 to 50 years

Experience Requirements:

Minimum eight years’ experience, specifically five years in a management position related to multi-sectoral programs in a humanitarian/development context (especially in project-relevant components). Experienced in working collaboratively with Partners, all levels of government, and other local stakeholders. Demonstrated experience in partnership management with National NGOs, INGOs, and agencies.

Technical Expertise, Skills, and Knowledge Essential:

• Sound knowledge of Bangladesh's political, environmental, and social context, livelihood situation, and challenges, especially in the Cox’s Bazar districts.
• Proven experience in areas such as climate-resilient livelihoods, disaster risk reduction, gender equality, SRHR, child protection, community empowerment, and private sector engagement with vulnerable communities.
• Expertise in gender studies, humanitarian affairs, social work, or related fields, with experience in managing or coordinating GBV programs in emergency contexts.
• Demonstrated skills in community engagement, training facilitation, workshop facilitation, and market linkage development.
• Excellent organizational skills and understanding of basic monitoring and evaluation processes and procedures, and how to support MEL activities and utilise MEL information to improve programming.
• Strong team supervision and leadership capabilities.
• Good knowledge and understanding of Do No Harm principles and other humanitarian standards.
• Good understanding of Gender, Gender Based Violence, and prevention.
• Good understanding of child safeguarding and equality for girls.
• Knowledge and understanding of FIVDB’s vision, mission values.
• Strategic thinking to address challenges and achieve goals efficiently.
• Ability to work under pressure and meet tight deadlines.

Additional Requirements

• Fluency in English and Bangla (reading and writing).
• Fluency in Chittagonian/Cox’s Bazar local language will be an added advantage.
• Deep understanding of local culture and willingness to travel extensively.
• Ability to thrive under pressure and adapt to challenging field conditions.
• Approachable, attentive listener, and easily accessible for communication.
• Promotes and develops innovative solutions.
• Willing to take calculated risks with discipline.
• Demonstrates honesty, fosters openness and transparency, and upholds the highest standards of integrity.

Desirable

• Ability to work independently and collaboratively in high-pressure environments.
• Commitment to gender equality, child protection, PSEA and humanitarian principles.
• Proficiency in computer skills (MS Office) and report writing.
• Experience in humanitarian settings, particularly with vulnerable communities.
• Knowledge of PLAN’s policies and procedures, Sphere and NGO Code of Conduct.

Project Context:

Friends in Village Development Bangladesh (FIVDB), in partnership with Plan International Bangladesh, is implementing the “Climate-Safe Communities: Strengthening Climate Resilience to End Early Marriage in Bangladesh” project under DFAT’s ANCP program, which aims to strengthen climate resilience and reduce child, early, and forced marriage (CEFM) through gender-transformative approaches. It is targeting five high-risk unions of Chakaria Upazila, Cox’s Bazar, where it will empower adolescent girls, women farmers, and marginalised youth by promoting gender-transformative, climate-resilient livelihoods through education, climate-smart agriculture, disaster preparedness, and community engagement, focusing on food security, climate adaptation, and reproductive rights. The project period is from 01 July 2025 to 30 June 2027, and the role may be regularized after completion of three (3) months probation period.

The Project Coordinator will be based in FIVDB’s Field Office in Chakaria Upazila, with frequent travel to target host communities, and will play a central role in managing implementation, coordination, reporting, and representation. The position of Project Coordinator will be recruited to lead the implementation from Chakaria, ensuring strong coordination and effective delivery across all project components. His/her key role is to work day to day with technical staff, M&E, Admin, Finance, and Logistics staff within the FIVDB building their capacity in program implementation with support from the Program Specialist (Project Focal) of Plan International Bangladesh. S/he will support the design, implementation, and monitoring of project activities, working closely with the team to ensure quality program delivery.

Key responsibilities include:

Key Area 1: Planning and Programme Implementation:

• Lead timely and quality implementation of project activities across targeted unions, ensuring alignment with the project’s outcomes on climate resilience, SRHR, and child marriage prevention, and monitor progress as per the Detailed Implementation Plan (DIP).
• Support the team to develop an activity plan aligned with the DIP, budget, and donor agreement.
• Ensure deliverables as per the agreement while regularly tracking progress against targets.
• Oversee the establishment and functioning of eco-clubs in schools, ensuring support to develop modules on climate change, SRHR, and DRR.
• Monitor inclusion of adolescent girls and women in project activities, safeguarding their participation and leadership in resilience actions.
• Supervise cluster-based agricultural training sessions held for the adoption of climate-smart practices.
• Work closely with FIVDB’s internal departments, including HR, Finance, Admin, and Logistics, to ensure projects are appropriately resourced and project activities are delivered.
• Work closely with the Project Team and the PLAN technical team to generate evidence.
• Lead monthly/quarterly review and coordination meetings with the project team.
• Provide technical support to the team to process purchase orders, keep records, and track those to ensure timely completion.
• Support the creation and updating of procurement plans.
• Conduct regular follow-up and monitoring to ensure effective and efficient implementation of project interventions, addressing critical issues promptly.
• Contribute to the creation of an inclusive and gender-sensitive work environment.
• Ensure timely monthly/quarterly/annual narrative and financial reports as per agreement.
• Anticipate risks (political unrest, GBV, natural disasters) and ensure adaptive response mechanisms are in place.
• Lead the budget review process as per requirements.
• Any other tasks assigned by the Supervisor.

Key Area 2: Community Engagement and Capacity Building

• Support to identify and select target participants in the targeted locations.
• Support to arrange community-based events- dialogues, advocacy meetings, and awareness and peacebuilding sessions, etc.
• Promote gender equality and inclusion in project interventions.
• Conduct regular learning, sharing, and accountability sessions to gather feedback and drive continuous improvement.
• Identify gaps and take initiatives to strengthen staff and volunteer capacity through on-the-job coaching.

Key Area 3: Monitoring, Reporting, and Documentation

• Support to develop a robust Monitoring, Evaluation, Accountability, and Learning (MEAL) plan.
• Produce high-quality, timely event and program reports and ensure timely submission to donors and partners.
• Conduct regular field visits to assess program quality and gather beneficiary feedback, and ensure quick response.
• Ensure thorough documentation of FIVDB’s project experiences and lessons, including success stories, supported by photos, videos, and relevant annexes.

Key Area 4: Administrative Financial Management

• Responsible for budget management in compliance with FIVDB and donor policies and supporting the team to ensure efficient utilization of funds as per plan.
• Initiate certification from the local authority and contact with relevant government authorities.
• Support in preparing a costed work plan and provide support to revise the budget
• Ensure monthly monitoring of project budget utilization.

Key Area 5: Coordination

• Promote linkages with relevant government departments, private sectors, and market actors to expand opportunities in local/national/international markets.
• Coordinate with local and national policymakers to ensure adoption of project evidence in DRR and agricultural policy frameworks.
• Collaborate with educational authorities (DSHE) & SMC to integrate comprehensive SRHR, CEFM, DRR, and climate change education into schools’ co-curricular
• Collaborate with relevant stakeholders at community levels.
• Other representation as required.

• Mobile bill,Weekly 2 holidays
• Festival Bonus: 2

Equal to 2 (two) basic or on a pro-rata basis.

Others, as per organization policy (if applicable)