Office Assistant-Sponsorship Program
Job Description
Title: Office Assistant-Sponsorship Program
Company Name: Association of Voluntary Actions for Society (AVAS)
Vacancy: 1
Age: 25 to 30 years
Location: Bhola (Bhola Sadar)
Minimum Salary: Tk. 19503 (Monthly)
Experience:
∎ 3 to 4 years
∎ The applicants should have experience in the following business area(s):NGO
Published: 27 May 2025
Education:
∎ HSC
Requirements:
Additional Requirements:
∎ Age 25 to 30 years
Responsibilities & Context:
∎ Maintain stock register for two store room through proper channel.·
∎ As per Program Manager & Finance, OA will update & enlist personal file regularly.·
∎ Perform general administrative duties including photocopying, scanning, filing, and main training office records.·
∎ Maintain staff leave and prepare monthly leave report as per organization policy.·
∎ Manage incoming and outgoing correspondence (emails, letters, and parcels).·
∎ Support logistics for meetings, workshops, and field visits (e.g., booking venues, arranging transport, preparing materials).·
∎ In need general banking (submit VAT & TAX, cash withdraw etc.) as per direction of Admin & Accounts Officer & Program Manager.·
∎ Assist other staff to develop purchase requisition, store requisition and distribute materials.·
∎ Maintain office supplies and equipment, and coordinate procurement when necessary.·
∎ Serve as a point of contact for visitors and stakeholders, ensuring professional and courteous communication
∎ Assist Admin & Accounts Officer for basic data entry, invoice tracking, and document filing.·
∎ Support TO for carrying logistic in training/workshop at venue·
∎ Ensure proper filing of physical and electronic project documents.·
∎ Maintain cleanliness and organization of the office space.·
∎ Any other task will be accomplished assign by the management.
∎ KEY ACCOUNTABILITIES
∎ This position is accountable to·
∎ Maintain stock register for two store room through proper channel.·
∎ As per Program Manager & Finance, OA will update & enlist personal file regularly.·
∎ Perform general administrative duties including photocopying, scanning, filing, and main training office records.·
∎ Maintain staff leave and prepare monthly leave report as per organization policy.·
∎ Manage incoming and outgoing correspondence (emails, letters, and parcels).·
∎ Support logistics for meetings, workshops, and field visits (e.g., booking venues, arranging transport, preparing materials).·
∎ In need general banking (submit VAT & TAX, cash withdraw etc.) as per direction of Admin & Accounts Officer & Program Manager.·
∎ Assist other staff to develop purchase requisition, store requisition and distribute materials.·
∎ Maintain office supplies and equipment, and coordinate procurement when necessary.·
∎ Serve as a point of contact for visitors and stakeholders, ensuring professional and courteous communication
∎ Assist Admin & Accounts Officer for basic data entry, invoice tracking, and document filing.·
∎ Support TO for carrying logistic in training/workshop at venue·
∎ Ensure proper filing of physical and electronic project documents.·
∎ Maintain cleanliness and organization of the office space.·
∎ Any other task will be accomplished assign by the management.
∎ OTHER:
∎ This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the responsibilities in accordance with performance review process
∎ About Sponsorship Program:
∎ The Sponsorship Program has started from 1st April 2025 funded by Plan International Bangladesh implemented by Association of Voluntary Actions for Society (AVAS). Objective of this program is “All sponsored children especially girls & young women will be heard, live without fear of violence and will achieve their rights.”
Skills & Expertise:
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Bhola (Bhola Sadar)
Apply Procedure:
Hard Copy:
∎ Please copy the following link and pest in the browser. Download and save the Job Application Form: https://docs.google.com/document/d/1JY7ULHLwkemQM5JqvPeCPqNuLSqXXemP6zilArCAdc4/edit?usp=sharing
∎ Complete, print, and sign the form. Attach all relevant documents.
∎ Place your application in an envelope clearly marked with the position name.
∎ Submit the hard copy to: AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ AVAS is committed to "first do no harm" to children and adult beneficiaries, respecting everyone`s rights and always prioritizing children`s best interests. All recruits will undergo mandatory checks and compliance procedures under our Child and Adult Safeguarding Policy. AVAS maintains zero tolerance for violence or abuse against children or adults including Sexual Exploitation, Abuse & Harassment (SEAH), Gender-Based Violence, Trafficking, Money Laundering, terrorist financing, or any involvement with terrorism by employees or affiliates.
∎ Women are highly encouraged to apply. Any form of personal persuasion will result in disqualification. Only shortlisted candidates will be called for interview. AVAS may cancel this circular at any time due to donor or government decisions, or other reasons. Only Bangladeshi nationals are eligible; shortlisted candidates will be notified. No TA/DA will be provided for interviews. Candidates able to join on 1 July 2025 are especially encouraged to apply. Please do not apply if the salary, location, contract duration, or other terms do not meet your expectations.
∎ How to Apply
∎ Please copy the following link and pest in the browser. Download and save the Job Application Form: https://docs.google.com/document/d/1JY7ULHLwkemQM5JqvPeCPqNuLSqXXemP6zilArCAdc4/edit?usp=sharing
∎ Complete, print, and sign the form. Attach all relevant documents.
∎ Place your application in an envelope clearly marked with the position name.
∎ Submit the hard copy to: AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ Age may be relaxed for experienced candidates; priority will be given to women and persons with disabilities.
Company Information:
∎ Association of Voluntary Actions for Society (AVAS)
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO
Address::
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 5 Jun 2025
Category: NGO/Development
