Monitoring and Documentation Officer
Job Description
Title: Monitoring and Documentation Officer
Company Name: Association of Voluntary Actions for Society (AVAS)
Vacancy: 1
Job Location: Barishal
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Master of Social Science (MSS)
∎ Post graduate degree in Social Sciences/ Development Studies/ Psychology/ Social Work or other relevant fields.
∎ Skills Required: Computer skill, Excellent communication skill in both Bengali and English, Ride Motorcycle with valid licence
Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s):
developing BCC, IEC, MEAL, Reporting and Documentation
Job Responsibilities:
∎ General Management:
∎ Develop and strengthen monitoring and evaluation procedures.
∎ Provide the strategic direction and share field findings with effective suggestions.
∎ Assist the project team to achieve best outcome.
∎ Ensure documentation on case studies, best practices, field experiences, newsletters, e-bulletins, positive changes in beneficiaries' lives and other advocacy materials;
∎ Support all co-staffs to collect and manage the data and information related to the project activities. Ensure report & findings are communicated effectively through close collaboration with the project team;
∎ Provide training, guidance and support to project staff for utilizing monitoring tools, technique and calendar;
∎ Frequent visit at fields for monitoring program activities and provide feedback to field level staff;
∎ Perform any other related duties or responsibilities that may be assigned by the organization and donor agency.
∎ Monitoring and Documentation:
∎ Monitor all project activities and progress towards achieving the project output;
∎ Monitor and evaluate overall progress on achievement of results
∎ Provide feedback to the Management on project strategies and activities
∎ Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks
∎ Report monthly, quarterly, half-yearly and annual progress on all project activities to the management.
∎ Assist the project personnel with M&E tools and in supporting them in their use. Assist the Project Manager in preparing project reports and other relevant reports on the findings and lessons learned from project innovations.
∎ Prepare and maintain data base.
∎ Assist Head Office Monitoring team.
∎ Time to time document (Pictures, Audio, and Video) the progress of the project.
∎ Regular visit and monitor progress of Organization of Person with Disability OPDs.
∎ Ensure report and findings are communicated effectively through close collaboration the project team;
∎ Documentation of significant achievement and gather earnings, challenges, and field experiences to set recommendations;
∎ Prepare and ensure timely and accurate monitoring, programmatic and periodic reports for the donor agency;
∎ Attend various internal and external meeting, seminar, and workshops that relevant to the project;
∎ People Management:
∎ Provide direction and monitor supervisees in their implementation of the work plan and quality of technical activities, share relevant information and direction to improve quality and achieve timelines.
∎ Ensure staff capacity development, including on-the-job coaching and mentoring, as appropriate. Conduct regular management supervision sessions for staff.
∎ Ensuring a respectful working environment for employees and the public.
∎ Taking appropriate steps to resolve any grievances address all reports accordingly.
∎ OPD Development and engagement.
∎ Establishing good relation with CEO and staff members Organization of Person with Disability (OPD)s.
∎ Re-enforce and develop capacity of OPDs regarding advocacy- lobby, Inclusiveness, financial management, networking, disability and gender responsiveness and inclusive development.
∎ Diagnose OPDs growth and engagement with government structure & provide strategic direction and requires assistance to achieve project objectives.
∎ Coordination and Representation:
∎ Coordination with Local Administration, Health Department, Local government authorities.
∎ Rapport building and coordination with local Eye health service providers.
∎ Regular communication with the authority, Committee members and staff of Community Clinics, Vision Centers and Base Hospital.
∎ Promote improved understanding and awareness on quality eye health service among all relevant stakeholders, including government officials.
Additional Requirements:
∎ Age at most 45 years
∎ Both males and females are allowed to apply
∎ Person with disability are encouraged to apply
Salary:
∎ Tk. 45000 - 50000 (Monthly)
∎ Bonus (paid at pro-rata basis during religious festival and Yearly/ final payment)
Travel and Transportation for project activity will be paid as per organization policy and project Budget.
Yearly Increment will be given based on the results of performance appraisal.
Compensation & Other Benefits:
∎ Mobile bill
∎ Salary Review: Yearly
∎ Festival Bonus: 1
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 20 Nov 2022
Company Information:
∎ 12 Nov 2022
∎ Association of Voluntary Actions for Society (AVAS)
∎ Address : AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ Web : www.avas.org.bd
∎ Business : NGO
Category: NGO/Development
: Interested candidates are requested to apply with CV and other relevant documents (small size) with recent photograph to the following address. Any type of persuasion will be treated as automatic disqualification. Person involved with any kind of sexual Abuse, Exploitation, harassment, Violence against women and children are strictly discouraged to apply. AVAS may cancel this circular at any time due to donor agency decision, government decision or any other reason. No TA/DA will be paid for Interview.
