HR Assistant

Job Description

Title: HR Assistant

Company Name: MedGlobal Inc

Vacancy: --

Age: Na

Job Location: Cox`s Bazar

Salary: Tk. 45000 (Monthly)

Experience:

• 2 to 3 years

• Bachelor’s degree in Human Resources, Business Administration, or related field

• 2 to 3 years

• Minimum 2-3 years of relevant working experience in HR and Administration (NGO experience preferred).

• Strong organizational and record-keeping skills

• Familiarity with HR systems (e.g., Odoo) is an advantage

• Good communication and interpersonal skills

• Ability to maintain confidentiality and professionalism

• Basic computer skills (MS Word, Excel, email)

• Ability to work independently and attend online-based meeting training through Teams.

• Ability to multitask and work under pressure

• Perform any other duties assigned by the Finance and HR Coordinator and Perform any other duties assigned by the Finance and HR Coordinator. Must be ready to accept additional responsibilities as given by the supervisor and ready to work beyond working hours, at times, for the greater interest of the organization as and when needed.

• Willingness and ability to travel as required.

• Networking: (5% of time) Visit local Govt. admin authorities, NGOs/INGOs, and stakeholders, with the prior permission of F&HR Coordinator, to build a relationship and understanding.

• Others: (5% of time) Attend in-house and outside training as directed by the F&HR Coordinator.

Job location: Field Officer, Cox`s Bazar, Bangladesh

Reports to: Finance and HR Coordinator

Contract Duration: Up to December 31‘2026

JOB SUMMARY:

To support the HR and administrative functions by ensuring proper staff documentation, recruitment support, leave management, office maintenance, and coordination across departments in a timely and confidential manner. This position reports to the Finance and HR Coordinator and works in his/her direction.

MAIN DUTIES AND RESPONSIBILITIES

• List down the main responsibilities of the position

• Perform a variety of ultrasound examinations, including

• She/He will devote time to the following broad headings:

• A. Human Resources (HR) Functions 60%

• 1. Staff Records & Documentation

• Maintain updated staff files (both hard copy and soft copy)

• Ensure proper documentation of contracts, personal records, and HR forms

• Prepare staff and volunteer contracts, onboarding, and offboarding documents

• Maintain strict confidentiality of all HR-related information

• 2. Leave & Attendance Management

• Maintain leave records and leave tracker regularly

• Manage timesheets and leave data using Odoo system

• Communicate with staff regarding leave approval, balance, and confirmation

• Collect and verify supporting documents for leave requests

• 3. Recruitment Support

• Assist in recruitment processes (job posting, shortlisting, scheduling interviews)

• Maintain tracker recruitment and update regularly

• Support the onboarding process for newly recruited staff

• 4. HR Data Management

• Maintain and regularly update staff master sheet

• Ensure all HR trackers (leave, recruitment, attendance) are accurate and up to date

• Coordinate with different departments to collect and update HR-related information

• 5. Coordination & Communication

• Work closely with HR and Finance Coordinators on HR and admin tasks

• Coordinate with other departments for documentation and HR processes

• Support preparation of staff ID cards

• B. Administrative Functions 30%

• 1. Office Management

• Ensure office premises are clean and well-maintained and guide office cleaner to follow this

• Check functionality of office facilities (lights, fans, AC, etc.)

• 2. Inventory & Store Management

• Receive office supplies and ensure proper storage

• Maintain store records accurately

• Prepare material requisitions as needed

• Provide monthly stock and usage reports

• 3. Visitor & Field Support

• Maintain records/files for external visitors

• Support field movement and logistics as required by the supervisor.

• 4. Reporting

• Prepare and submit regular reports to the Finance and HR Coordinator

• Assist in administrative and HR reporting tasks

• Working Days and Hours: Sunday to Thursday, weekly 40 hours

• Salary and Benefits: We offer a healthy Salary package of BDT-45,000 for an eligible candidate and other benefits like 2 festival bonuses per year equal to one month’s basic salary, Medical Insurance coverage, Staff and dependency, mobile allowance, per diem for field visits, severance allowance, and other administrative benefits as per MedGlobal policy.