Head of Administration

Job Description

Title: Head of Administration

Company Name: BGC Trust

Vacancy: --

Age: at least 50 years

Location: Chattogram (Chandanaish)

Minimum Salary: Negotiable

Experience:
∎ At least 15 years
∎ The applicants should have experience in the following business area(s):University, Hospital, Pharmaceutical/Medicine Companies, Group of Companies, Diagnostic Centre

Published: 15 Dec 2024

Education:
∎ Master of Business Administration (MBA) in Human Resource Management, Master of Business Administration (MBA) in Public Administration, Master of Law (LLM) in Public Administration
∎ PGDHRM / L.L.B. is preferred
∎ Knowledge on Labor Law is a must
∎ Certifications in Facility Management, Leadership, or Compliance are a plus
∎ Education
∎ PGDHRM / L.L.B. is preferred
∎ Knowledge on Labor Law is a must
∎ Certifications in Facility Management, Leadership, or Compliance are a plus

Requirements:

Additional Requirements:
∎ Age at least 50 years

Responsibilities & Context:
∎ Key Responsibilities
∎ Strategic Leadership
∎ 1. Develop and implement administrative policies, procedures, and best practices aligned with BGC Trust’s vision and goals.
∎ 2. Collaborate with the Board of Trustees and institutional heads to define and achieve strategic objectives.
∎ 3. Lead initiatives to enhance operational efficiency and ensure sustainable growth.
∎ Operational Management
∎ 4. Oversee day-to-day administrative operations across all institutions under BGC Trust.
∎ 5. Ensure seamless coordination among academic, medical, and non-academic units.
∎ 6. Monitor budgets, procurement processes, and utilization of resources to prevent waste and optimize performance.
∎ 7. Manage office operations, maintenance, and support services.
∎ 8. Oversee vehicle management, procurement, and inventory of office assets.
∎ Governance and Compliance
∎ 9. Ensure compliance with national and local regulations, including those of the University Grants Commission (UGC), Ministry of Education, and Ministry of Health.
∎ 10. Manage legal and regulatory matters, including certifications, audits, and government approvals.
∎ 11. Uphold ethical standards and ensure adherence to institutional policies across all departments.
∎ 12. Standardize and maintain organizational filing and record-keeping systems.
∎ 13. Safeguard legal and confidential documents.
∎ 14. Manage employment contracts, insurance, and other legal matters.
∎ Human Resource Management
∎ 15. Lead and motivate administrative staff, ensuring a culture of accountability and excellence.
∎ 16. Develop training and professional development programs to upskill administrative teams.
∎ 17. Oversee recruitment, performance evaluation, and grievance handling processes.
∎ 18. Provide guidance and support to staff, addressing internal and external challenges.
∎ 19. Ensure compliance with HR policies, including safety, security, and gender inclusivity.
∎ 20. Draft, implement, and revise HR/ administrative policies to maintain compliance and best practices.
∎ 21. Develop and design policies, strategies, rules, and procedures to strengthen HR operations and maintain the Human Resource Information System (HRIS)
∎ Infrastructure and Facility Management
∎ 22. Supervise maintenance, upgrades, and efficient utilization of campus facilities, including academic buildings, hostels, hospitals, and recreational centers.
∎ 23. Ensure safety, security, and cleanliness across all properties and institutions.
∎ 24. Coordinate large-scale projects, such as new constructions or renovations, with contractors and stakeholders.
∎ Stakeholder Engagement
∎ 25. Build and maintain relationships with external partners, vendors, and regulatory bodies.
∎ 26. Act as the primary liaison between administrative teams and institutional leadership.
∎ 27. Address concerns and feedback from students, faculty, patients, and community members.

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Chattogram (Chandanaish)

Read Before Apply:

Experience

• Proven expertise in managing diverse institutions, preferably in education or healthcare sectors.

• Demonstrated success in strategic planning, resource management, and regulatory compliance.

Skills

• Strong leadership and team-building abilities.

• Excellent communication and negotiation skills.

• Proficiency in administrative software and ERP systems.

• Analytical mindset with the ability to make data-driven decisions.

• Exceptional organizational skills and attention to details.

Performance Metrics

• Efficiency of administrative operations.

• Budget adherence and resource utilization.

• Stakeholder satisfaction levels.

• Compliance with regulatory standards.

• Successful implementation of strategic initiatives.

Company Information:
∎ BGC Trust
∎ BGC Trust, Biddyanagar, Chandanaish, Chattogram, Bangladesh
∎ Organization: Begum Gul Chemonara Trust (BGC Trust)

Begum Gul Chemonara Trust (BGC Trust) has sponsored the following Institutions: BGC Trust University Bangladesh, Begum Gul Chemonara Academy (School & College), BGC Trust Medical College, Begum Osmanara College of Nursing, Ibrahim Iqbal Memorial Hospital Ltd., Begum Gul Chemonara college of Science of Engineering Bangladesh, Begum Gul Chemonara Dental College, Begum Gul Chemonara Institute of Medical Technology.


Address::
∎ BGC Trust, Biddyanagar, Chandanaish, Chattogram, Bangladesh
∎ Organization: Begum Gul Chemonara Trust (BGC Trust)Begum Gul Chemonara Trust (BGC Trust) has sponsored the following Institutions: BGC Trust University Bangladesh, Begum Gul Chemonara Academy (School & College), BGC Trust Medical College, Begum Osmanara College of Nursing, Ibrahim Iqbal Memorial Hospital Ltd., Begum Gul Chemonara college of Science of Engineering Bangladesh, Begum Gul Chemonara Dental College, Begum Gul Chemonara Institute of Medical Technology.

Application Deadline: 25 Dec 2024

Category: HR/Org. Development