Finance Officer (FO)

Job Description

Title: Finance Officer (FO)

Company Name: Association of Voluntary Actions for Society (AVAS)

Vacancy: 01

Age: 30 to 45 years

Job Location: Patuakhali (Galachipa)

Salary: Tk. 50000 - 53000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor’s degree in Finance, Accounting, or a related field.

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Age 30 to 45 years

Required Education and Experience:

• Minimum of 3-5 years of experience in financial management, preferably in the NGO sector. Educational qualification is flexible for highly experienced candidates.
• Strong understanding of financial management, accounting systems, and budgetary provisions.
• Familiarity with HR, Finance, and procurement policies of organization and donor.
• Knowledge of compliance issues, government VAT and TAX rules, and internal control systems.
• Experience of using financial software e.g., Tally 
• Additional Job Requirements:
• Proficiency in MS-Word, MS-Excel, and MS-PowerPoint.
• Excellent communication skills in English and Bengali.
• Ability to interpret and write reports in English.
• Experience in problem-solving, decision-making, and networking.
• Capacity to work effectively with others and communicate with impact. 

Contacts and Key Relationships:

• The FO will report directly to the Project Coordinator and will work closely with the field teams, organizational and project management, and the Concern Worldwide team.
• Regular interaction with the organizational financial and audit divisions or focal points.

AVAS is implementing the “Partnerships for Improved Reproductive, Maternal, Neonatal, Child, and Adolescent Health (RMNCAH) in Coastal Bangladesh” project, funded by Margaret A. Cargill Philanthropies (MACP) and supported by Concern Worldwide. This initiative aims to improve RMNCAH services in the coastal regions of Bangladesh, particularly in Galachipa sub-district, Patuakhali district. The project duration is up to December 2026. AVAS seeks a skilled and proactive Finance Officer (FO) to ensure effective financial management, control, and verification, working closely with the Project Coordinator to ensure that project expenditures align with the project’s goals and objectives.

The FO will manage all aspects of financial operations, maintain financial documentation, and oversee procurement processes to ensure smooth and compliant financial functioning. This role is crucial for maintaining adherence to organizational and donor financial policies and standards, ensuring value for money and supporting the project’s overall success. 

Key Responsibilities:

1.     Financial Management:

• Ensure adherence to financial management policies, procedures, and internal controls.

• Maintain standard accounting systems and keep all project accounts up-to-date.

• Prepare various financial vouchers (credit, debit, journal, and bill) and ensure daily signing.

• Maintain cash books, ledger books, and separate bank accounts for the project.

• Follow organizational and donor procurement policies.

• Support the purchase committee in procuring goods and services.

• Prepare and analyze budgets, budget forecasts, and budget variations.

• Prepare fund requests as per donor instructions and maintain financial document safety.

• Process payments in compliance with policy and affix paid stamps on bills and vouchers.

• Assist field staff in preparing bill vouchers correctly and timely. 

2.     Administrative Issues:

• Keep fixed asset, leave, and stock registers updated.

• Prepare delivery and receiving challans with GRN and manage emergency stock.

• Maintain fixed assets and prepare physical verification reports.

• Initiate maintenance work at project offices.

• Monitor vehicle usage, fuel, and maintenance costs.

• Support administrative management and ensure safety and security of assets. 

3.     Internal Control:

• Assist in maintaining effective internal controls for financial management.

• Verify procurement processes and ensure budget adherence.

• Safeguard cheque books and financial documents.

• Monitoring field activities to ensure necessary verification or monitoring of the expenditures. 

4.     Compliance:

• Ensure compliance with project financial policies, standards, procedures, and government VAT & Tax requirements.

• Conduct SAM/BPS checks for staff and vendors. 

5.     Reporting:

• Prepare monthly, quarterly, half-yearly, and annual financial statements as per project guidelines.

• Reconcile bank statements at the end of each month. 

6.     Additional Responsibilities:

• Coordinate with the purchase committee, vendors, program personnel, and donors.

• Perform other tasks as assigned by the supervisor.

• Provide detailed and accurate reports or presentations to senior management.

• T/A, Mobile bill

• Yearly Bonus: Bonus (2) will be paid as per organization policy and project Budget