Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 01

Age: 25 to 56 years

Job Location: Cox`s Bazar (Chakaria)

Salary: Tk. 54496 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Master of Commerce (MCom) in Management
• Master of Business Administration (MBA) in Finance
• Master of Commerce (MCom) in Accounting

Master’s degree preferably in below disciplines from any reputed university.

• Master of Commerce (MCom) in Accounting
• Master of Business Administration (MBA) in Finance
• Master of Commerce (MCom) in Management

• At least 3 years
• The applicants should have experience in the following business area(s): NGO

• Age 25 to 56 years

Experience Requirements:

• Minimum three years’ experience in National NGOs, INGOs, or Development Agencies. Experienced in working collaboratively with Partners, all levels of government, and other local stakeholders.

Technical Expertise, Skills, and Knowledge Essential:

• Sound knowledge of Bangladesh's political, environmental, and social context, livelihood situation, and challenges, especially in the Cox’s Bazar districts.
• Knowledge and Experience in managing donor-funded projects, budgeting, procurement, finance, monitoring, and external audits
• Proficiency in computer software such as MS-Office, MS Excel, and MS PowerPoint.
• Good knowledge and understanding of Do No Harm principles and other humanitarian standards.
• Comprehensive understanding of the Humanitarian structure of the Rohingya Response, its operating and regulatory environment.
• Good understanding of Gender, Gender Based Violence, and prevention.
• Good understanding of child safeguarding and equality for girls.
• Knowledge and understanding of FIVDB’s vision, mission values.
• Strategic thinking to address challenges and achieve goals efficiently.
• Ability to work under pressure and meet tight deadlines.
• Additional Requirements
• Fluency in English and Bangla (reading and writing).
• Deep understanding of local culture and willingness to travel extensively.
• Ability to work in a team and with good networking and interpersonal skills
• Ability to thrive under pressure and adapt to challenging field conditions.
• Approachable, attentive listener, and easily accessible for communication.
• Promotes and develops innovative solutions.
• Willing to take calculated risks with discipline.
• Demonstrates honesty, fosters openness and transparency, and upholds the highest standards of integrity.
• Desirable
• Ability to work independently and collaboratively in high-pressure environments.
• Prior experience of working in the greater Chittagong Division and knowledge.
• Commitment to gender equality, child protection, PSEA and humanitarian principles.
• Experience in humanitarian settings, particularly with vulnerable communities.
• Knowledge of policies and procedures, Sphere and NGO Code of Conduct.

Project Context:

Friends in Village Development Bangladesh (FIVDB), in partnership with Plan International Bangladesh and Plan International Australia, is implementing the “Climate-Safe Communities: Strengthening Climate Resilience to End Early Marriage in Bangladesh” project under DFAT’s ANCP program, which aims to strengthen climate resilience and reduce child, early, and forced marriage (CEFM) through gender-transformative approaches. It is targeting five high-risk unions of Chakaria Upazila, Cox’s Bazar, where it will empower adolescent girls, women farmers, and marginalised youth by promoting gender-transformative, climate-resilient livelihoods through education, climate-smart agriculture, disaster preparedness, and community engagement, focusing on food security, climate adaptation, and reproductive rights. The project period is from 01 July 2025 to 30 June 2027, and the role may be regularized after completion of three (3) months probation period.

The Finance and Admin Officer will be based in FIVDB’s Field Office in Chakaria Upazila, with frequent travel to target host communities. This position will be responsible for supporting day-to-day administrative, financial, and record-keeping management of the Project. S/he will be reportable to the Project Coordinator and will have a functional relationship with the Finance Manager, Humanitarian Preparedness and Response Program.

Key responsibilities include:

• Prepare vouchers and check bills.
• Record keeping of all invoices and other bills, staff advance, etc, and cross-check for quality, ensuring checking petty cash expenses, daily cash count sheet, and petty cash reimbursement
• Purchase all kinds of stationery for this section and keep a stock register.
• Ensure proper inventory of resources at the field level.
• Maintain and preserve Books of accounts such as: Cash Book/ Fixed Assets Register/General and subsidiary ledger/ Cheque issue register.
• Ensure the internal financial audit, especially at the field level.
• Assist Liaison and correspondence with various Banks. Organization, NGO, and other offices.
• Contribute to the creation of an inclusive work environment for marginalised populations, including indigenous groups and women - ensuring a gender equitable, women and PWDs-friendly, sensitive work environment.
• Prepares FD-6/FD-7/FC-1 with assistance from PLAN and initiates certification from the local authority and contact with relevant government authorities.
• Support in preparing a costed work plan and provide support to revise the budget
• Ensure proper and smooth financial management in compliance with donor policy and standards.
• Ensure all kinds of expenditure and payment from the field in accordance with the activity line, budget, and code.
• Collaborate with relevant stakeholders at the community level.
• Any other tasks assigned by the Supervisor.

• Mobile bill,Weekly 2 holidays
• Festival Bonus: 2

• Equal to 2 (two) basic or on a pro-rata basis.

• Others, as per organization policy (if applicable)