Finance & Admin Officer (FEMALE ONLY)

Job Description

Title: Finance & Admin Officer (FEMALE ONLY)

Company Name: Association of Voluntary Actions for Society (AVAS)

Vacancy: 1

Age: 30 to 45 years

Job Location: Barishal

Salary: Tk. 35000 - 40000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Master of Business Administration (MBA)
• Masters

• Master’s/Bachelor’s in Finance, Accounting, Business Administration, or related field.

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age 30 to 45 years
• Only Female

• Minimum 3–5 years of experience in financial and administrative roles in development/humanitarian projects.
• Experience working with donor-funded projects (INGO/NGO) preferred.
•  4. Required Competencies
• Technical Competencies
• Strong knowledge of financial systems, accounting principles, and audit preparation.
• Proficiency in MS Excel, accounting software, and financial reporting tools.
• Understanding of procurement standards and admin procedures.
• Behavioral Competencies
• High ethical standards and integrity.
• Strong organizational and multi-tasking skills.
• Attention to detail and ability to meet deadlines.
• Communication & Teamwork
• Strong communication skills in Bangla and English.
• Ability to collaborate with program staff, partners, and vendors.
•  5. Safeguarding
• Follow organizational safeguarding, PSEA, and child protection policies in all activities.
• ** Working experience in NGOs will be given preference

Development of society depends on bringing positive and sustainable changes in people’s lives through inclusive initiatives that actively involve communities in planning and implementation. Guided by this belief, Association of Voluntary Actions for Society (AVAS) was established in 1998 in Barisal as a non-political, non-profit, community-based organization, registered with all relevant government departments. Since its inception, AVAS has evolved from focusing primarily on women’s and children’s rights and leadership to implementing diverse programs in safe water and sanitation, education, legal aid, reproductive and maternal health, sexual and reproductive health and rights (SRHR), youth health and rights, disaster risk reduction (DRR) and good governance. AVAS is widely recognized for its transparency, accountability and strong community engagement. Adopting an integrated development approach, the organization continues to focus on poverty elimination, health care, legal empowerment, literacy promotion, environmental preservation and youth leadership, ensuring holistic and sustainable community development in southern Bangladesh.

Now AVAS is launching a new initiative in partnership with OXFAM Bangladesh. The project, titled “SHIFT Asia: Supporting Humanitarian Initiatives for Feminist Transformation in Asia," will commence in December 2025 in Barishal Sadar, Barishal.

SHIFT Asia: Supporting Humanitarian Initiatives for Feminist Transformation in Asia Project is funded by OXFAM Bangladesh aiming to Enhanced women local humanitarian leadership and a more gender-transformative humanitarian system in Bangladesh

The project focuses on a robust knowledge hub and collaborative initiative on women's leadership in humanitarian efforts are promoted. Strong collective actions among WLHL platforms to influence humanitarian systems and gender Transformative measures are incorporated in Humanitarian policies and implemented effectively, leading to inclusive humanitarian actions benefiting all groups.

1. Position Summary

The Finance & Admin Officer is responsible for ensuring efficient financial management, administrative support, compliance, and documentation for the SHIFT Asia Project. The role supports activity budgeting, expenditure tracking, procurement, logistics, audit readiness, financial reporting, and adherence to donor and organizational financial procedures. The position also provides administrative support to ensure smooth planning and implementation of meetings, workshops, field activities, and partner coordination.

 2. Key Responsibilities

A. Financial Management & Reporting

• Prepare annual, quarterly, and monthly budgets in coordination with Project .Coordinator

• Maintain accurate financial records, vouchers, receipts, and supporting documents.

• Ensure compliance with financial policies, donor requirements, and audit standards.

• Track expenditures, update budget vs. expenditure (BvE) regularly, and alert the team on variances.

• Prepare monthly and quarterly financial reports, cash forecasts, and fund requests.

• Manage petty cash, payment processing, and financial reconciliations.

• Support donor audits, internal audits, and financial reviews.

B. Procurement & Logistics

• Coordinate procurement processes following organizational and donor procurement policies.

• Prepare RFQs, quotation analysis sheets, and procurement documentation.

• Maintain inventory records, stock registers, and asset management systems.

• Manage logistics for workshops, training, field visits, and travel arrangements.

• Facilitate vendor management, contract processing, and invoice verification.

C. Administrative Support

• Maintain filing systems, office records, participant lists, MoMs, and administrative documentation.

• Provide administrative support for meetings, seminars, events, and capacity-building activities.

• Manage office supplies, IT support coordination, and facility management.

• Support HR functions including attendance, leave management, travel claims, and timesheets.

D. Compliance & Safeguarding

• Ensure financial compliance with organizational PSEA, safeguarding, and code of conduct policies.

• Ensure all financial transactions uphold transparency and accountability standards.