Divisional Coordinator

Job Description

Title: Divisional Coordinator

Company Name: Association of Voluntary Actions for Society (AVAS)

Vacancy: 2

Age: 30 to 45 years

Location: Barguna (Taltali), Khulna (Koyra) ...

Salary: Tk. 47000 - 50000 (Monthly)

Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 23 Apr 2025

Requirements:

Additional Requirements:
∎ Age 30 to 45 years
∎ Bachelor’s/Master degree in Social Sciences, Development Studies, Disaster Management, or a related field along with a minimum of 3-5 years of experience working in the Southwest coastal areas
∎ Experience in stakeholder coordination, training facilitation, and knowledge management
∎ Proficiency in communication and facilitation, with a proven track record of effectively collaborating with diverse Coalitions and building institutional relationships
∎ The ability to collaborate, supports, and influences others in a positive and inclusive manner
∎ Proficiency in drafting, preparing, and analyzing reports to communicate complex information effectively
∎ These positions are based in Kalapara, Patuakhali/Taltoli, Bargunad and Koyra, Khulna/Shyamnagar, Satkhira
∎ Field visit to project locations is a requirement of the position. It is a condition of employment that staff abides by all agency security and safety protocols, policies and procedures
∎ Strong communication and interpersonal skills, with the ability to build relationships with a wide range of stakeholders, including government officials, community leaders, and project staff
∎ Excellent report writing skills in both English and Bengali
∎ Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with project management tools
∎ Ability to work independently and as part of a team, demonstrating a proactive, results-oriented approach to problem-solving
∎ Strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment
∎ Ability to work under pressure, prioritize tasks, and meet deadlines
∎ Team player with experience in multi-cultural and multi-ethnic environments
∎ Strong analytical, communication, facilitation, and leadership skills
∎ Able to function in high pressure situations while demonstrating emotional intelligence
∎ Able to provide critical insight, seek feedback from multiple parties and is willing to adapt behavior where necessary
∎ Relates well to all kinds of people, acknowledges the contributions people make and demonstrates integrity in dealing with others
∎ Able to respond to changes in work schedules and patterns, when necessary, with sufficient flexibility and resilience
∎ Able to manage expectations and conflicting priorities to protect the interest of the project
∎ Inspires and encourages others to meet their targets and demonstrates enthusiasm for work
∎ Helps others do their job better and progress personal learning, and provides coaching, feedback, and ensures training and expert support are available
∎ Able to delegate and offer coaching and support to ensure success with the task
∎ Monitors progress of work gives clear directions and uses a range of leadership styles as appropriate
∎ Role models and encourages others to seek and act upon opportunities for different or innovative approaches to addressing problems and opportunities
∎ Is aware of issues that may affect the work of others, draws others attention to these issues and provides/seeks guidance and coaching as needed
∎ Takes time to listen to others and asks questions to ensure understanding, brings disagreement into the open for discussion and acts as a facilitator/coach during discussions and moderates own views/perspectives for the good of the group
∎ Aware of what information needs to be given to whom and is able to communicate messages in an appropriate way
∎ Identifies critical people in any decision process, has developed a range of different approaches and selects the appropriate style for the situation
∎ Essential Requirements
∎ Bachelor’s/Master degree in Social Sciences, Development Studies, Disaster Management, or a related field along with a minimum of 3-5 years of experience working in the Southwest coastal areas
∎ Experience in stakeholder coordination, training facilitation, and knowledge management
∎ Proficiency in communication and facilitation, with a proven track record of effectively collaborating with diverse Coalitions and building institutional relationships
∎ The ability to collaborate, supports, and influences others in a positive and inclusive manner
∎ Proficiency in drafting, preparing, and analyzing reports to communicate complex information effectively
∎ These positions are based in Kalapara, Patuakhali/Taltoli, Bargunad and Koyra, Khulna/Shyamnagar, Satkhira
∎ Field visit to project locations is a requirement of the position. It is a condition of employment that staff abides by all agency security and safety protocols, policies and procedures
∎ Desirable Requirements
∎ Strong communication and interpersonal skills, with the ability to build relationships with a wide range of stakeholders, including government officials, community leaders, and project staff
∎ Excellent report writing skills in both English and Bengali
∎ Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with project management tools
∎ Ability to work independently and as part of a team, demonstrating a proactive, results-oriented approach to problem-solving
∎ Strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment
∎ Ability to work under pressure, prioritize tasks, and meet deadlines
∎ Team player with experience in multi-cultural and multi-ethnic environments
∎ Strong analytical, communication, facilitation, and leadership skills
∎ Additional Requirements
∎ Self-Management
∎ Able to function in high pressure situations while demonstrating emotional intelligence
∎ Able to provide critical insight, seek feedback from multiple parties and is willing to adapt behavior where necessary
∎ Relates well to all kinds of people, acknowledges the contributions people make and demonstrates integrity in dealing with others
∎ Able to respond to changes in work schedules and patterns, when necessary, with sufficient flexibility and resilience
∎ Able to manage expectations and conflicting priorities to protect the interest of the project
∎ Leading Others
∎ Inspires and encourages others to meet their targets and demonstrates enthusiasm for work
∎ Helps others do their job better and progress personal learning, and provides coaching, feedback, and ensures training and expert support are available
∎ Able to delegate and offer coaching and support to ensure success with the task
∎ Monitors progress of work gives clear directions and uses a range of leadership styles as appropriate
∎ Role models and encourages others to seek and act upon opportunities for different or innovative approaches to addressing problems and opportunities
∎ Working effectively with others
∎ Is aware of issues that may affect the work of others, draws others attention to these issues and provides/seeks guidance and coaching as needed
∎ Takes time to listen to others and asks questions to ensure understanding, brings disagreement into the open for discussion and acts as a facilitator/coach during discussions and moderates own views/perspectives for the good of the group
∎ Aware of what information needs to be given to whom and is able to communicate messages in an appropriate way
∎ Identifies critical people in any decision process, has developed a range of different approaches and selects the appropriate style for the situation
∎ OTHER: This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the responsibilities in accordance with performance review process

Responsibilities & Context:
∎ Ensure partners conduct participatory Collective Consultation Lessoning Sessions (CCLS) process in identifying exact community needs at field level
∎ Support partners to conduct effective participatory joint action planning (JAP) of the community and execution of project activities in alignment with objectives, focusing on community-led disaster preparedness, advocacy, and governance strengthening
∎ Coordinate with coalition members, CBOs, and local stakeholders to facilitate smooth program implementation
∎ Monitor activity timelines, ensuring loyalty to project deliverables and quality standards by project implementing partners.
∎ Support partners soft advocacy initiatives on climate resilience, land rights, embankment restoration, and disaster risk reduction (DRR)
∎ Supervise partners to engage with local government agencies and development partners to promote locally led disaster preparedness strategies
∎ Conduct training sessions and workshops for CBOs, community members, and coalition partners on disaster resilience, governance, and financial sustainability
∎ Strengthen community leadership by facilitating participatory decision-making processes through CBOs
∎ Support coalition partners in developing effective communication strategies to enhance grassroots advocacy
∎ Provide Support to the partner CBO organisation in their organisation development initiatives
∎ Provide proper guidance on Policy formation, organisational governance establishment and quality activity implementation in the field to the partner CBO organisations
∎ Assist in designing and implementing the MEAL framework to track project impact, lessons learned, and areas for improvement
∎ Conduct field visits to assess project progress and gather qualitative and quantitative data for reporting
∎ Support in preparing donor reports, ensuring transparency and accountability in project execution
∎ Support timely report submission of the implemented partner organisation. 5. Partnership & Stakeholder Engagement
∎ Establish and maintain strong relationships with local government officials, NGOs and community-based organizations
∎ Facilitate cross-learning exchanges between coalition members and external partners
∎ Assist in identifying funding opportunities and drafting project proposals to secure financial resources for long-term coalition sustainability
∎ Support coalition in fundraising strategies and financial sustainability plans
∎ Document project success stories, case studies, and impact reports to attract donor support
∎ Perform any additional tasks as assigned by the supervisor to support project success
∎ Ensure regular communication with the project team and external stakeholders for effective monitoring and decision-making
∎ About LCA Sundarban Coalition
∎ The Sundarban Coalition is a platform of 16 local organisations in the Southwest coastal zone of Bangladesh. The coalition was initiated in Bangladesh in 2022 and aspires to promote “disaster ready” communities while fostering a collective leadership of the local CBOs. This coalition is formed in partnership with the Local Coalition Accelerator (LCA), an initiative of The Share Trust and the Warande Advisory Centre, and in collaboration with Start Fund Bangladesh and Margaret A. Cargill Philanthropies (MACP). The LCA has started its third phase which is being hosted by Association of Voluntary Actions for Society (AVAS). The LCA aims to support local and national organizations to lead in the design and execution of large-scale systems change, and to facilitate their direct access to the significant bilateral and multilateral financing that is currently channelled almost exclusively to and through UN or INGO vehicles. The LCA initiative envisions shifting greater funding and power to local actors, while also changing donor processes and systems to be more equipped to accompany and complement community-driven initiatives.
∎ KEY ACCOUNTABILITIES
∎ This position is accountable to
∎ a) Ensure that all coalition activities, such as disaster preparedness programs, advocacy efforts, and governance strengthening of the coalition, are carried out effectively and efficiently following coalition principles and standards. Coordinate with project implementing partners (CBO and LNO) tasks to keep projects running smoothly and achieve set goals.
∎ b) Develop and maintain good relationships with coalition members, local government officials, and community-based organizations. Work together to improve project impact and long-term sustainability.
∎ c) Supervise and monitor project activities, ensure quality implementation, gather data and document lessons learned. Support CBOs and LNOs reporting efforts to keep stakeholders informed, ensuring transparency and accountability.
∎ d) Organize training and different field based planning sessions to strengthen the skills of coalition members/CBOs and local communities. Encourage active participation of CBOs and communities to build capacity and drive positive change.
∎ This position will fully support the Coalition Coordinator in managing the tasks mentioned under the leadership of the Coalition Coordinator and maintaining a transparent communication and trusting relationship with all the organisations mentioned above.
∎ Key Responsibilities
∎ 1. Program Implementation & Coordination
∎ Ensure partners conduct participatory Collective Consultation Lessoning Sessions (CCLS) process in identifying exact community needs at field level
∎ Support partners to conduct effective participatory joint action planning (JAP) of the community and execution of project activities in alignment with objectives, focusing on community-led disaster preparedness, advocacy, and governance strengthening
∎ Coordinate with coalition members, CBOs, and local stakeholders to facilitate smooth program implementation
∎ Monitor activity timelines, ensuring loyalty to project deliverables and quality standards by project implementing partners.
∎ 2. Advocacy & Policy Engagement
∎ Support partners soft advocacy initiatives on climate resilience, land rights, embankment restoration, and disaster risk reduction (DRR)
∎ Supervise partners to engage with local government agencies and development partners to promote locally led disaster preparedness strategies
∎ 3. Capacity Building & Community Engagement
∎ Conduct training sessions and workshops for CBOs, community members, and coalition partners on disaster resilience, governance, and financial sustainability
∎ Strengthen community leadership by facilitating participatory decision-making processes through CBOs
∎ Support coalition partners in developing effective communication strategies to enhance grassroots advocacy
∎ Provide Support to the partner CBO organisation in their organisation development initiatives
∎ Provide proper guidance on Policy formation, organisational governance establishment and quality activity implementation in the field to the partner CBO organisations
∎ 4. Monitoring and Documentation
∎ Assist in designing and implementing the MEAL framework to track project impact, lessons learned, and areas for improvement
∎ Conduct field visits to assess project progress and gather qualitative and quantitative data for reporting
∎ Support in preparing donor reports, ensuring transparency and accountability in project execution
∎ Support timely report submission of the implemented partner organisation. 5. Partnership & Stakeholder Engagement
∎ Establish and maintain strong relationships with local government officials, NGOs and community-based organizations
∎ Facilitate cross-learning exchanges between coalition members and external partners
∎ 6. Resource Mobilization & Fundraising Support
∎ Assist in identifying funding opportunities and drafting project proposals to secure financial resources for long-term coalition sustainability
∎ Support coalition in fundraising strategies and financial sustainability plans
∎ Document project success stories, case studies, and impact reports to attract donor support
∎ 7. Additional Responsibilities
∎ Perform any additional tasks as assigned by the supervisor to support project success
∎ Ensure regular communication with the project team and external stakeholders for effective monitoring and decision-making

Compensation & Other Benefits:
∎ T/A, Mobile bill
∎ Salary Review: Yearly
∎ Yearly bonus will be provided following prorata basis.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Barguna (Taltali), Khulna (Koyra), Patuakhali (Kalapara), Satkhira (Shyamnagar)

Read Before Apply:

AVAS is committed to first do no harm to children or adult beneficiaries, respecting the rights of all beneficiaries, and upholding the best interests of children as a primary consideration in all actions and decisions; accordingly, all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy.

AVAS has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation, abuse & Harassment (SEAH), Gender base Violence, Trafficking, Money Laundering, terrorist financing and involvement with terrorism committed either by employees or others affiliated with our work.

Women are highly encouraged to apply.

Any personal persuasion will result in disqualification. Only short-listed candidates will be called for interview.

AVAS may cancel this circular at any time due to donor agency decision, government decision or any other reason.

Only Bangladeshi national candidates are eligible to apply and shortlisted candidates will be notified.

No TA/DA will be paid for Interview. Candidates who are free to join the post on May 15, 2024 are encouraged to apply. Also cordially requested not to apply if the salary range, job location, contract duration, and other terms and conditions mentioned in the advertisement doesn’t match your expectation.

Apply Procedure:

Hard Copy:
∎ Interested and eligible person are requested to apply with the hard copies of cover letter, resume, photograph and other related documents in the following address: AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200.
∎ Or you can email your application with a cover letter, resume, photograph and other related documents in the following email address: [email protected].
∎ Please mention the position name on the top of the envelope or in the subject line of the email.

Company Information:
∎ Association of Voluntary Actions for Society (AVAS)
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO

Address::
∎ AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ www.avas.org.bd
∎ NGO

Application Deadline: 30 Apr 2025

Category: NGO/Development