Deputy HR Coordinator

Job Description

Title: Deputy HR Coordinator

Company Name: Solidarites International

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Master of Business Administration (MBA) in HR

Experience Requirements:
∎ 3 to 5 year(s)
∎ The applicants should have experience in the following area(s): HR

Job Context:
∎ The HR Coordinator Deputy supports the HR coordinator in defining and implementing the national HR policy.
∎ He/she guarantees the correct implementation of HR and SI policy on the mission.
∎ He/she ensures legal, fiscal and administrative support to HR Coordinator and administrators for all National HR related matters.
∎ He/she actively participates in implementing training and development programs for national staff.
∎ He/she supports the HR Coordinator in the administrative management, follow-up and visa process related international staff.
∎ Upon request, ensure the HR Coordinator responsibilities and tasks (in case of absence) in direct link with the Country Director

Job Responsibilities:
∎ Analysis of the socio-economic context:
∎ Ensure the regular follow up of the market indicators (food basket, per diem...)
∎ Collect information regarding national laws and policies by monitoring the official publication and participating to NGO administrative meetings and forums (IFASEF....)
∎ Analyse the information and provide recommendation to the HR Coordinator and Finance Coordinator to ensure the compliance of Solidarités International with the requirements of the environment
∎ Design and Implementation of the national HR policies
∎ Take part in the development of the national HR policies
∎ Participate in defining and monitoring the implementation of HR policies
∎ Evaluate risks linked to changes in social policies
∎ Propose improvements to employee working conditions
∎ Ensure appropriateness and coherence between mission job descriptions and SI standard Job Descriptions
∎ Ensure the SI functions Grid is applied on the mission and the recruitment process respected
∎ If necessary, participate in rewriting the Salary Grid (benchmark...)
∎ Continually ensure coherence between SI HR policy and national laws
∎ Human Resources management (national and international)
∎ Design and implement HR training sessions for SI Managers and for the administrative teams
∎ Supervise annual performance process; participate in implementing staff promotions
∎ Design and put in place an annual training program, supervise its implementation and monitor its impact
∎ Participate in the implementation of career planning and the management of staff mobility
∎ Improve recruitment procedures; participate in the recruitment process for national staff
∎ Ensure relations with employee, in particular by taking part in the HR meetings
∎ Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness...)
∎ Human Resources Administration
∎ Keep informed of all documents and developments associated with employment law, employment in general, and staff training
∎ Ensure that HR procedures are respected and understood at mission level
∎ Supervise the administrative and contractual management of personnel recruitment and hiring
∎ Organize and conduct the HR briefing and/or induction sessions
∎ Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments, visa, Flight ticket, break...)
∎ Take the necessary steps with authorities if required (registering personnel, submitting documents...)
∎ Update the monthly HR reporting Pack, check and consolidate for the whole mission
∎ Ensure the respect of the HR monthly calendar
∎ Participate to the administrative briefing of expatriate
∎ Payroll, Tax and Social Contributions Management
∎ Proceed and supervise the monthly salaries calculation and payroll processing for the whole mission
∎ Update and check the monthly related HR databases and payroll variables
∎ Ensure the payslip signature and archiving at time of all payroll related documents
∎ Ensure the monthly calculation of the Tax and social contribution for the whole mission
∎ Ensure that Taxes and social contributions statements and payments are made to the concerned authorities for the whole mission
∎ Archiving
∎ Ensure that staff personal files are kept up to date and archived according the proper guidelines for the whole mission
∎ Ensure preparation of HR files for Audit
∎ Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents
∎ Ensure that hard files from the bases are brought back to coordination on a regular basis
∎ Conduct the quarterly mailing of HR archives to HQ
∎ Reporting
∎ Update and consolidate monthly the mission organizational chart and its targeted version
∎ Update and consolidate the monthly statistical report for HQ
∎ Update and consolidate the SI ID card needs and send to the Logistics department
∎ Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
∎ Update monthly the International Staff FU and prepare the HR shuttle for HQ
∎ Communication / representation
∎ Work closely with and support the Administrative Managers
∎ Establish and maintain relationships with the administrative, legal, fiscal authorities at a national level
∎ Is the focal point of the consultants with who SI is working on HR related matters (Tax, Visa, lawyers)
∎ Assist the HR coordinator with report related HR, proposals and with drawing up HR sizing set-up
∎ Participate to the HR strategy definition
∎ Participate to the internal and external HR meetings and represented SI upon request
∎ Ensure that relevant HR information are published on the information board
∎ Report to the HR Coo any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue
∎ Ensure the HR data and information confidentiality

Additional Requirements:
∎ Personal abilities :
∎ Minimum 3-5 years proven experience in a similar position in NGOs required
∎ Previous experience in a similar position with significant HR volume (>200 staff recommended)
∎ Proven experience in team management, team structuring
∎ Previous experience with SI would be an asset
∎ Strong ability to respect equity and transparency principles
∎ The individual should have strong analytical skills and have the leadership qualities
∎ Technical competences :
∎ Administrative management (Payroll, labor law, contract management..)
∎ HR management: Recruitment processes, Performance Evaluation, Training Etc
∎ Donors rules : ECHO / DFID / OFDA
∎ Reporting / Communication
∎ Team management
∎ Payroll software (HOMERE) / Pack office
∎ Fluent english written and spoke in mandatory

Salary:
∎ Monthly Basic Salary BDT 79,300 with Other allowances and benefits as per ISR of Solidarités International.

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 2

Application Deadline: 18 Sep 2020

Company Information:
∎ 7 Sep 2020
∎ Solidarites International
∎ Address : House # 15/A, Rd # front 8, Block # F, Banani, Dhaka – 1213, Bangladesh
∎ Web : www.solidarites.org
∎ Business : SOLIDARITES INTERNATIONAL is an international humanitarian organization based in Paris, France, which provides aid and assistance to victims of war and natural disasters. For the past 35 years, the organization`s vocation has been to meet the three vital needs - drinking, eating and sheltering - of vulnerable populations around the world. Our programs mainly focus on emergency relief actions related to water and sanitation but also related to food security as well as shelter and infrastructure rehabilitation and reconstruction.

Category: HR/Org. Development

Read Before Apply: Please do not send hard copy of CV. Only online job application will accept.