Assistant Officer/Officer (HR & Admin)

Job Description

Title: Assistant Officer/Officer (HR & Admin)

Company Name: Manabik Shahajya Sangstha (MSS)

Vacancy: 02

Age: At most 32 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Manpower Recruitment

• Master of Business Administration (MBA) in Human Resource Management

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Manpower Recruitment

• Age At most 32 years

Administrative Responsibilities:

• Oversee day-to-day administrative operations of Head Office and Branch Offices.

• Ensure proper maintenance, repair, and replacement of office equipment, furniture, electrical systems, air conditioning, and cleaning materials.

• Monitor and ensure timely payment of utility bills and other administrative expenses.

• Manage corporate SIM allocation and process employees’ mobile bills in coordination with relevant service providers (e.g., bKash).

• Ensure issuance and maintenance of staff ID cards for all employees.

• Coordinate and support internal meetings, training sessions, and organizational events.

• Manage guest house operations and ensure proper accommodation arrangements for visitors and staff.

• Ensure workplace safety and security measures in coordination with concerned departments.

• Supervise and guide support staff, including office assistants, cleaners, and cooks.

• Coordinate meeting room allocation based on priority and availability.

• Prepare administrative notes, reports, and documentation as required.

• Arrange and coordinate travel and logistics for Head Office and Branch Office personnel.

• Assist in the development, implementation, and compliance of administrative policies and procedures.

Human Resources Responsibilities:

• Support recruitment processes, including CV screening and coordination of walk-in interviews.

• Prepare interview evaluation sheets and maintain recruitment documentation.

• Handle employee disciplinary matters in accordance with organizational policies.

• Manage Staff Information Bureau (SIB) processes and documentation.

• Operate and maintain HRIS software for employee data management.

• Maintain, organize, and update personnel files, ensuring proper documentation and record-keeping.

• Prepare HR-related reports and ensure data accuracy and confidentiality.

Monthly Salary: Negotiable during the probation period. After confirmation, gross salary will be BDT 31,107 for the Assistant Officer post & BDT 38,418 for the Officer post per month.

Benefits:

• Festival allowance, mobile bill, and annual salary increment.

• Provident Fund, Gratuity.

• Staff Welfare fund for medical assistance, financial support in case of death/accident (similar to insurance benefits).

• Other benefits as per organizational policy.