Job Description
Title: Senior Executive / Assistant Manager - HR, Admin & Compliance
Company Name: Universal Gas & Gas Cylinder Ltd. (Dhaka)
Vacancy: 2
Job Location: Dhaka (Gulshan)
Employment Status: Full-time
Educational Requirements:
∎ Master of Business Administration (MBA) in HRM
∎ IBA (MBA) from Dhaka University will be given preference
∎ University of Dhaka,Jahangirnagar University,University of Chittagong,Rajshahi University students will get preference
∎ Preferred Professional Certification: PGDHRM will get preference.
∎ Skills Required: Administration, Management, Office Management
Experience Requirements:
∎ 5 to 10 year(s)
∎ The applicants should have experience in the following area(s):
MS Word/ Excel/ PowerPoint/ OneNote, Presentation skill
∎ The applicants should have experience in the following business area(s):
Garments, Developer, LPG Gas/Cylinder Gas, Textile
Job Responsibilities:
∎ Oversee Plant HR team functioning to ensure smooth execution of administrative HR activities including Time office function, managing workers' recruitment, training & wage payment, all employees work report collection, Monthly accounts prepare etc.
∎ Identify manpower requirement and assist in complete recruitment life-cycle in hiring of qualified staff and workers for the smooth functioning of their department’s operation.
∎ Execute activities related to database creation, releasing advertisement on website and in newspapers for vacant positions to be filled by liaising with different Employment Consultant Agencies, Employee referrals and other sources.
∎ Conduct Induction and orientation program for the newly recruited candidates for making them familiar with company culture and activities.
∎ Execute a EWS (early warning system) to proactively track, predict and control attrition at Plant Level, Keep the CHRO informed of any issues pro-actively.
∎ Direct and advise admin support staff in cost efficient management of expenses incurred on employees like business travel, accommodation and other benefits & welfare activities.
∎ Must be aware of Visa process, hotel booking, flight booking, travel plane etc.
∎ Always maintain and up to date Managing director personal file and arrange meeting with clints.
∎ Work with AGM and Mangers in identifying the training needs of Plant employees and coordinating training programs as and when required.
∎ Assist in Performance Appraisal process including Career Progressions & Succession plans.
∎ Support in establishing the framework for performance counseling and achieving congruence in identifying individual career paths in organizational plans.
∎ Payroll, Attendance Management and Statutory Compliances
∎ Ensure that time sheets and attendance data are properly maintained into biometric for payroll calculations. Ensure that proper track of leave has been maintained such as leaves, holidays, personal or sick days for employees.
∎ Responsible for ensuring and custodian of all biometric issues including attendance data management, late coming data, coordination with vendor for maintenance, etc.
∎ Verify attendance, extra hours worked for daily wagers (including contractual employees), pay adjustments at the time of payroll.
∎ Ensure that the salaries for temporary staff (if any) have been properly prepared and to send it to accounts department for the payments after the approval of plant head.
∎ Handle employees' salary structures, queries of employees related to deductions, Benefits & Taxation issues in coordination with accounts department.
∎ Work collaboratively and in a supportive manner within the HR team, Sales team, the finance team and other departments to ensure timely disbursement of salary and wages.
∎ Record Management (Always up to date Managing Directors personal file and data)
∎ Proper updating of manpower database and timely update all personal file
∎ Ensure that all the filing and documentation of employees are properly maintained with the personnel files of the entire division.
∎ Ensure that statutory registers are properly maintained as per the Factories Act-Advance register, compensatory leave register, overtime register, deductions register, accident register.
∎ Smooth transition of any employee separation with the proper full & final settlement and handover of work. Ensure, that no dues shall remain pending on the company after the exit.
∎ Worker’s engagement, Industrial and Employee Relations
∎ Execute Rewards and Recognition programs for workers and support Corporate HR team in execution of such programs for employees.
∎ Ensure and implement employee's discipline and welfare measures.
∎ Prompt resolution of employee grievances to maintain cordial management-employee/ industrial relations.
∎ Support CHRO in IR & Disciplinary actions handling Trasport Cases, Vigilance Cases, Discipline cases, grievances. Assist in negotiating collective bargaining agreements in consultation with Manager- Accounts.
∎ Dispute resolution, industrial action/ collective action and management of such sensitive matters with the least damage to business.
∎ Managing contacts with the regulatory bodies related with Environment, Health, Safety & compliance to ensure adherence with local regulatory requirements & identifying areas of continuous improvement.
∎ Ensure Legal Compliances including factory & labor legislations, health & safety compliances, Service level Agreements (SLAs), AMCs, etc. are maintained.
∎ Coordinate Environment, Health and Safety Initiatives for Plant/Factory as per Buyer’s requirements and procedures.
∎ Maintain a clean and safe plant in regard to Environment Health and Safety requirements.
∎ Recruit, develop and retain team members by providing leadership, motivation and guidance Recognize individual performance; resolve conduct and performance issues promptly.
∎ Cultivate a cohesive, creative, and comfortable working environment, mediating any interpersonal issues within the team.
∎ Ensure that all members understand the team's objectives and work together to achieve it.
∎ Improve skills and knowledge by attending regular training programs as per the training platforms and guidelines provided by the group.
∎ Out-of-Box thinking and work on new Initiatives to bring tangible benefit to the Organization.
Additional Requirements:
∎ Age 27 to 40 years
∎ Both males and females are allowed to apply
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill
∎ Festival Bonus: 2
∎ As per company policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 26 May 2023
Company Information:
∎ 26 Apr 2023
∎ Universal Gas & Gas Cylinder Ltd. (Dhaka)
∎ Address : Taher tower 13th Floor, Gulshan 2, Dhaka-1212
Category: HR/Org. Development
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