Program Support Assistant - MHPSS/CMC

Job Description

Title: Program Support Assistant - MHPSS/CMC

Company Name: International Organization for Migration (IOM)

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ University degree from an accredited academic institution preferably in administration, finance, logistics, computer science, or any other relevant field.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Reference Code:SVN-015/2020/S - BD1
∎ Estimated Starting Date: As soon as possible
∎ Classification: G-5 (UN Salary Scale)
∎ Type of Appointment: Special Short Term (Initially 6 Months with possibility of extension)
∎ Division/Unit: MSPSS Unit

Job Responsibilities:
∎ General Functions:
∎ Under the overall supervision of the Programme Coordinator (Emergency Health) and the direct supervision of the Mental Health and Psychosocial Support Programme Officer the incumbent will be required to work as a member of the MHPSS/CMC department's program staff towards the successful implementation of the department's related projects in Cox's Bazar. The incumbent will be based in the IOM Sub Office located in Cox's Bazar. In particular, the incumbent will:
∎ Responsibilities and Accountabilities:
∎ Implementation, Procedures, Monitoring and Reporting
∎ In collaboration with Program Support Unit, provide inputs and assist in new projects proposal
∎ preparation.
∎ Maintain up-to-date knowledge of all projects under MHPSS department and manage information flows.
∎ Prepare reports of project activities for internal and external users as requested by the Management team.
∎ Coordinate and liaise with project officers and assistants on the progress projects implementation.
∎ Assist the Program Officer in the monitoring of financial aspects of projects.
∎ Maintain records of projects files and documents related to Procurement, HR and Finance.
∎ Management, Finance and Procurement
∎ Monitor stock levels of the MHPSS/CMC prepositioned materials in Cox's Bazar and camps.
∎ Liaise with IOM Procurement and Logistics unit for the follow up of the procurement of materials and the delivery to the field offices in a timely manner.
∎ Advise the Management of any deviations from the plan and propose necessary adjustments.
∎ General operations troubleshooting and problem solving.
∎ In close coordination with the RMU, monitor of project budget and financial expenditures and all administrative procedures in line with the work-plan, alert the MHPSS/CMC management team on shortfalls and over-expenditures.
∎ Process advance and payment requests and initiative corrective action when necessary.
∎ Stakeholder Management, Coordination and Liaison:
∎ Support the coordination and management of communications.
∎ Participate in meetings with UN agencies, NGO's and other Stakeholders if required.
∎ Training:
∎ In coordination with the RMO, train the relevant department's staff on proper administrative procedures as per the mission and global SOPs.
∎ In coordination with the RMO, train the relevant department's staff on the use of PRISM for monitoring of budgets.
∎ General Duties:
∎ Undertake any other duty as may be assigned by MHPSS/CMC management team

Additional Requirements:
∎ Three years of experience in humanitarian response or related field.
∎ Operational field experience required.
∎ Emergency experience and previous project implementation and management experience, including project monitoring and reporting an advantage.
∎ Project implementation and management experience, including project monitoring and reporting an advantage.
∎ Practical experience in social/cultural studies and/or anthropology is an asset
∎ Having attention for detail and ability to solve problems in creative ways
∎ Show sensibility while working in development settings, specifically with the Rohingya and host community
∎ Ability to work under pressure and out-of-working hours
∎ Good understanding of new technologies and digital platforms
∎ Working knowledge of MS Office. Knowledge of creative software such Adobe Creative Cloud and digital story-telling applications such of Spark or Shorthand is an asset.
∎ Knowledge of data archival and knowledge management applications is an asset

Application Deadline: April 6, 2020

Company Information:
∎ International Organization for Migration (IOM)
∎ Business : Inter-Governmental Agency and Specialized Agency to the United Nations

Category: NGO/Development

Source: bdjobs.com

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