Officer - Business Administration, B-SkillFUL Phase

Job Description

Title: Officer - Business Administration, B-SkillFUL Phase

Company Name: Swisscontact Bangladesh

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ A bachelor's degree in Business Administration or equivalent;

Experience Requirements:
∎ At least 1 year(s)

Job Context:
∎ Location: Dhaka with visits to field locations
∎ Duration: Initial contract of one year; based on performance, the contract will be extended up to May 2024
∎ Reports to: Senior Manager - Business Administration, B-SkillFUL Phase II
∎ Purpose of the Job: Officer - Business Administration will assist the Senior Manager - Business Administration and Coordinator - Logistics and Procurement in completing all day-to-day administrative tasks of the project. When required, s/he will also perform any other task(s), beyond the ones listed below, as assigned by the Senior Manager - Business Administration and Coordinator - Logistics and Procurement.

Job Responsibilities:
∎ Record Keeping:
∎ Keep records of all original Memorandum of Understandings (MoUs), rental deeds, and insurance documents;
∎ File original signed copies of all vendor agreements; and
∎ Maintain updated files of utility bills.
∎ Safety Issues:
∎ Ensure security of staff while at work (e.g. by ensuring placement of fire fighting equipment, etc.).
∎ Human Resources (HR) Issues:
∎ Ensure all HR documents and processes are in place and up-to-date as per the staff manual;
∎ Update personal files of local and expatriate staff; and
∎ Assist in the recruitment of new staff.
∎ Procurement:
∎ Initiate office procurement as per the staff manual;
∎ Maintain stock of office supplies and undertake procurement as necessary;
∎ Prepare comparative statements and justifications for purchases;
∎ Prepare procurement requests for completeness and compliance (P1); and
∎ Prepare recommendations for payments (P2).
∎ Vendor Contacts:
∎ Liaise with different vendors; and
∎ Liaise with landlord and negotiate lease.
∎ Logistic Support:
∎ Provide logistics support for meetings/seminars/workshops, including arranging for transportation.
∎ Inventory - Fixed Asset Register:
∎ Update fixed asset register;
∎ Conduct quarterly physical verification of fixed assets; and
∎ Arrange for disposal of out of date and disposable items.
∎ Travel Management:
∎ Arrange procurement of domestic and international air tickets, make hotel bookings, handle visa issues, and maintain records of Travel Requests and Authorization Forms.

Additional Requirements:
∎ Minimum 1 year professional experience in similar role(s) preferably in NGOs/INGOs;
∎ Good verbal and written communication skills in English and Bangla;
∎ Excellent computer literacy in MS Office programmes (specifically Word, Excel, PowerPoint and Outlook);
∎ Is a team player but also has the ability to work independently with limited supervision;
∎ Excellent organisational skills and ability to multitask effectively under pressure;
∎ Demonstrates curiosity to learn and acquire knowledge from vastly different sources;
∎ Results orientated and good reporting skills;
∎ Attentive to details and quality of work;
∎ Works with trustworthiness and integrity and is committed to Swisscontact's core values; and
∎ Demonstrates awareness and sensitivity to gender and diversity (including sensitivity towards people with disability).

Application Deadline: May 15, 2020

Company Information:
∎ Swisscontact Bangladesh

Category: NGO/Development