Officer, Admin (Assistant Executive Secretary)

Job Description

Title: Officer, Admin (Assistant Executive Secretary)

Company Name: Dhaka Chamber of Commerce and Industry (DCCI)

Vacancy: 1

Age: At most 40 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 10 years
• The applicants should have experience in the following business area(s): NGO, Trading or Export/Import

• Masters
• Master of Business Administration (MBA)
• Master of Business Studies (MBS)

• Master’s degree/MBA/MBS from reputed University with no 3rd division/class at any level.

• At least 10 years
• The applicants should have experience in the following business area(s): NGO, Trading or Export/Import

• Age At most 40 years

• Experience: Minimum 10 year experience in the related field along with administrative job experience at any reputed organization. Work experience in any trade body/business association will be treated as an added advantage.

• IT Skills: Competent in MS Word, Excel, Power Point, Used to HR and payroll Software, fluent in writing/typing skill both in Bangla and English.

• Excellent problem-solving skills. Should have excellent English writing skill.

• Strong communication skills both in Bangla and English, good presentation skills.

• Must have good IT skills especially in MS Word, Excel, especially making presentation in Power Point.

• Hard-working, patient, and empathetic towards clients.

• Mindset to coordinate, collaborate and liaison with other departments.

• Skilled in drafting reports, letters, minutes, and internal communications.

• Able to troubleshoot administrative issues quickly

Organization: Dhaka Chamber of Commerce & Industry (DCCI) is one of the largest non-profit trade organizations of the country established back in 1958. DCCI is an organization of the businessmen/entrepreneurs which plays an important role in economic policy advocacy with the Government to ensure a business-friendly environment in the country. DCCI, by its formation is a member-based organization and this prestigious organization represents more that 5000+ valued members. DCCI, since its inception, has been relentlessly working for the betterment of the business ecosystem in the country as well as it advocates for the greater interest of the business community as a whole. DCCI also acts as the key platform in arranging public-private dialogue to discuss contemporary trade and investment issues along with wide range of macro and micro economic aspects.

Job Responsibilities:

Administrative Management:

• Oversee daily administrative measures, manage office disciplinary procedures, drafting letters both in Bangla and English, arrange meeting, Notice, prepare meeting minutes, office orders, internal memo, reports etc. and filing.
• Manage day-to-day general office operations; implement strict office decorum, ensuring a clean, functional, and professional working environment.
• Maintain proper documentation, filing, archiving both in soft and hard copy, ensure secure, accessible record keeping of important office documents.
• Manage organization’s election procedures, conduct election related meetings i.e. Election Board, Election Appeal Board, prepare election budget, sending schedules/Annual Report to the valued Members, arrange Annual General Meeting (AGM)/EGM.
• Nominating officers to various government meetings and Committee upon approval of management.
• Follow-up administrative measures, punishments, disciplinary actions against any breaching of rules and regulations, office management as per Service Rule and Labor Law.
• Ensure effective execution of administrative protocols, grievance control and regulatory compliance across the organization.
• Liaison with different government agencies like CCI&E, RJSC etc.

• As per organization`s policy and structure/negotiable.