Admin Officer – Protocol & PR

Job Description

Title: Admin Officer – Protocol & PR

Company Name: Lee's Tobacco Machinery Company LTD

Vacancy: 1

Age: 25 to 35 years

Job Location: Dhaka

Salary: Tk. 35000 - 50000 (Monthly)

Experience:

• 2 to 5 years

• Bachelor/Honors

• Bachelor’s degree in Business Administration, Management, Public Relations, English, Communication, Hospitality Management or a relevant discipline.

• Professional training in Protocol, PR, Corporate Affairs or Administration will be an advantage.

• 2 to 5 years

• Age 25 to 35 years

• 2–5 years of relevant experience in Administration, Protocol, Public Relations, Corporate Affairs, Government Liaison or a similar position.

• Experience in a corporate office, manufacturing company, multinational company, EPZ/BEPZA organization or reputed business group will be preferred.

We are looking for a candidate who is:

• Smart, confident, presentable and well-mannered.

• Excellent in interpersonal communication and relationship management.

• Fluent in Bangla and English, both written and spoken.

• Capable of dealing professionally with VIPs, senior executives, government officials and foreign delegates.

• Skilled in protocol, hospitality and event coordination.

• Well-organized, proactive and capable of working under pressure.

• Comfortable handling confidential and sensitive information.

• Willing to work beyond regular office hours when required for VIP visits and official events.

• Proficient in MS Word, Excel, PowerPoint, email and internet applications.

• Able to travel locally when required for official assignments.

• Candidates with excellent communication skills and a strong professional personality will receive preference.

• Candidates with experience handling foreign visitors/delegates and government officials will be particularly preferred.

Company Information

Lee’s Tobacco Machinery Company Ltd. is a professionally managed company engaged in the tobacco machinery and related manufacturing business. The company is expanding its corporate operations and is looking for a smart, energetic and well-presented professional to join its Dhaka Office as Admin Officer – Protocol & PR.

Job Responsibilities

• Manage protocol and hospitality arrangements for Chairman, Directors, senior management, VIPs, government officials, foreign delegates, clients and business partners.

• Coordinate official visits, meetings, appointments, airport reception, transportation, accommodation and other VIP arrangements.

• Receive and professionally handle important visitors and guests at the corporate office.

• Maintain effective liaison with government offices, regulatory authorities, business partners, clients, suppliers and other stakeholders.

• Assist senior management in government liaison, official correspondence, appointments and follow-up of administrative matters.

• Prepare visit schedules, itineraries, guest lists, briefing notes and protocol checklists.

• Coordinate corporate meetings, seminars, conferences, receptions, business dinners and other official events.

• Assist in preparing corporate invitations, official letters, announcements, PR materials and external communications.

• Support the company's corporate image-building and public relations activities.

• Coordinate authorized media visits, photography, videography and other PR-related activities.

• Maintain an updated database of VIPs, government officials, clients, business partners and other important contacts.

• Maintain proper records of visitors, protocol activities, official correspondence, events and external communications.

• Coordinate with HR, Administration, Security, Transport, Procurement, Accounts and other departments for protocol-related requirements.

• Provide administrative and protocol support to senior management and perform other assignments as directed by Management.

• Competitive salary package.

• Two festival bonuses annually as per company policy.

• Annual salary review based on company policy and performance.

• Other applicable employee benefits as per company policy.

• Mobile/communication allowance as applicable.

• Official transportation support for authorized assignments.

• Leave and other benefits according to company policy.

• Opportunity to work directly with the Chairman, senior management and develop expertise in Protocol, PR, Corporate Affairs and Administration.

• Professional and career development opportunities.