Documentary Controller (Document Controller)

Job Description

Title: Documentary Controller (Document Controller)

Company Name: Akij Wellness Ltd

Vacancy: --

Age: 30 to 40 years

Job Location: Dhaka, Gazipur

Salary: Negotiable

Experience:

• At least 7 years
• The applicants should have experience in the following business area(s): Toiletries

• Bachelor/Honors

• Background in Quality Management, Business Administration, or Textile/Engineering is an advantage.

• At least 7 years
• The applicants should have experience in the following business area(s): Toiletries

• Age 30 to 40 years

• Minimum 3–5 years in document control, quality assurance, or compliance roles, preferably within a manufacturing or RMG factory environment.

Document Control System Management

• Establish and maintain a centralized document control system (physical and/or digital) covering SOPs, work instructions, policies, manuals, drawings, and forms.

• Assign and track document numbering, version control, and revision history in line with the company's document control procedure.

• Ensure only the current approved version of any document is in circulation; withdraw and archive obsolete documents.

• Maintain a master document list / document register for all controlled documents across departments.

Review, Approval & Distribution

• Coordinate document review and approval workflows with department heads, QA, and management prior to issuance.

• Distribute controlled documents to relevant departments/workstations and maintain distribution records.

• Process change requests for documents, ensuring changes are reviewed, approved, and communicated before implementation.

Records Management

• Maintain quality, compliance, production, and HR-related records (inspection reports, test certificates, training records, CAPA logs, etc.) in an organized, retrievable filing system.

• Ensure records are retained per the company's retention schedule and applicable legal/buyer requirements.

• Safeguard confidential and sensitive documents; control access per authorization levels.

Audit & Compliance Support

• Prepare and organize documentation for internal audits, management reviews, ISO/certification audits (e.g., ISO 9001, ISO 14001), and buyer social/technical compliance audits.

• Ensure documentation evidence is complete, current, and audit-ready at all times; respond promptly to auditor documentation requests.

• Track and follow up on corrective action plans (CAPs) and non-conformance reports (NCRs) related to documentation gaps.

Coordination & Reporting

• Liaise with Production, QA, Compliance, Admin, and HR departments to ensure consistent document control practices factory-wide.

• Train relevant staff on document control procedures and proper use of controlled documents/forms.

• Provide periodic reports to management on document status, pending approvals, and audit readiness.

• Provident fund,Gratuity
• Salary Review: Yearly
• Festival Bonus: 2