Senior Executive - Administration

Job Description

Title: Senior Executive - Administration

Company Name: Harrington

Vacancy: --

Age: 25 to 32 years

Job Location: Dhaka

Salary: Tk. 40000 - 45000 (Monthly)

Experience:

• 2 to 4 years

• Bachelor/Honors

• 2 to 4 years

• Age 25 to 32 years

Job Context

We are looking for a proactive and detail-oriented Senior Executive – Administration to ensure the smooth operation of administrative functions across Head Office, Warehouses, and Experience Centers. The role involves procurement, vendor management, facility maintenance, office support services, transport coordination, and workplace management to maintain an efficient and productive work environment.

Key Responsibilities

• Oversee daily administrative operations and ensure efficient office management.

• Maintain office supplies and equipment.

• Ensure the maintenance and cleanliness of office premises.

• Manage relationships with vendors and service providers for maintenance, utilities, and other services.

• Supervise and train support staff, including office assistants and drivers, and on a monthly basis, assess their performance.

• Maintain and update records, including rental agreements, licenses, legal documents, vehicle tax tokens, fitness certificates, insurance, and logbooks.

• Plan and organize meetings, workshops, and company events.

• Oversee and manage office canteen operations.

• Review and obtain approval for bills and expenses related to administrative activities.

• Implement and monitor office safety protocols.

• Arrange domestic and international travel for employees, including transportation and accommodation.

• Track and manage company assets such as furniture, electronics, and vehicles.

• Oversee the repair, replacement, and disposal of assets for offices and showrooms, as necessary.

• Distribute company financial aid to various institutions and individuals.

• Assist in bringing funds from the showroom as and when necessary.

• Ensure warehouse security through periodic visits and take proactive measures to enhance warehouse safety.

• Ensure presence at any office or showroom during crises or emergencies, or to supervise maintenance work as required.

• Conduct market surveys to prepare a comparative statement (CS) prior to any purchase and submit a budget requisition for approval.