Executive/Sr. Executive, Administration

Job Description

Title: Executive/Sr. Executive, Administration

Company Name: Ziska Pharmaceuticals Ltd.

Vacancy: 1

Age: At least 29 years

Job Location: Gazipur

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Pharmaceutical/Medicine Companies

• Bachelor/Honors

• Graduation in any discipline from any reputed public/private university.

• 3 to 5 years
• The applicants should have experience in the following business area(s): Pharmaceutical/Medicine Companies

• Age At least 29 years

• Strong communication, coordination and follow-up skills

• Problem-solving and decision-making ability

• Leadership, ownership and accountability

• General Administration & GSD Management

• Facility & Maintenance Coordination

• MS Office and report preparation

• Ability to work under pressure and manage multiple operational requirements

Experience Requirements:

• 3–5 years of relevant experience in Administration, GSD, Facility Management.

• Experience in retail/super shop, restaurant, hotel, convention/event venue, shopping complex or commercial facility will be preferred.

Ziska Pharmaceuticals Limited, one of the reputed pharmaceutical companies in Bangladesh, is looking for an Executive/Sr. Executive, Administration for its newly launched ventures—Fair Price Super Market, Family Food Village Restaurant, Nimantran Convention Center and Skylight Rooftop Restaurant. The position will serve as the Administration In-charge for the entire premises.

Job Location: Shofipur, Gazipur

Key Responsibilities:

• Oversee day-to-day general administration and GSD activities across all floors and business units.

• Conduct regular inspection of the building, common areas, customer areas, rooftop, washrooms, parking, service areas and other facilities to ensure operational readiness.

• Provide administrative and facility support for convention/event arrangements, including seating, cleanliness, utilities, security, parking, setup and post-event restoration.

• Manage housekeeping, cleaning, waste management and pest control services.

• Ensure proper access control, visitor management, CCTV monitoring, parking management and security incident reporting.

• Coordinate preventive and corrective maintenance of electrical, plumbing, HVAC/AC, lift, generator, water supply, drainage, lighting, fire safety and other building facilities.

• Monitor availability and consumption of electricity, water, gas/LPG, diesel/fuel and other essential utilities and take measures to minimize wastage.

• Ensure proper functioning and maintenance of fire extinguishers, fire alarm, emergency exits, fire-fighting equipment and safety signage and coordinate emergency preparedness/fire drills.

• Coordinate with the Super Market, Restaurant and Rooftop Restaurant teams to resolve facility, maintenance, housekeeping, security and other administrative issues.

• Manage administrative procurement and inventory of stationery, cleaning materials, toiletries, safety items, maintenance consumables, pantry supplies and other GSD materials.

• Maintain proper records of maintenance, utilities, security incidents, housekeeping, fire safety, vendor performance, inventory and other GSD activities.

• Prepare daily/weekly/monthly administrative reports, checklists and incident reports and ensure timely follow-up of pending issues.

• Ensure proper opening and closing procedures, cleanliness, safety and operational readiness of the premises.

• Identify administrative risks, recurring facility problems and cost-saving opportunities and recommend appropriate corrective/preventive actions.

• Coordinate with HR, Finance, Procurement, Operations and other relevant departments for smooth business operations.

• Ensure compliance with applicable company policies, safety requirements, statutory requirements and operational standards related to administration and facility management.

• Perform any other administration/GSD-related responsibilities assigned by management

• Festival Bonus

• Other benefits as per policy