Logistics Assistant - Facilities Maintenance & Admin (Re-Add)

Job Description

Title: Logistics Assistant - Facilities Maintenance & Admin (Re-Add)

Company Name: International Organization for Migration (IOM)

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ School diploma with five years of relevant experience
∎ Bachelor's degree in Management, Business Administration, Psychology or related area.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Reference Code: SVN-48/2019/S - BD1
∎ Estimated Starting Date: As soon as possible
∎ Classification: G-5/01 (UN Salary Scale)
∎ Type of Appointment: Special Short Term (Initially 03 months; with possibility of extension)
∎ Division/Unit: RMU

Job Responsibilities:
∎ Under the direct supervision of Supply Chain Manager and overall guidance and supervision of the Senior Resource Management Officer (SRMO) in Bangladesh as well as technical guidance from the Global Procurement and Supply Unit, the successful candidate will be responsible and accountable for the following Logistics functions of the mission, in line with IOM Rules, Regulations and Procedures :
∎ Facilities Maintenance :
∎ 1. Ensuring that the proper IOM administrative procedures and standards as well as highest degree of personal and professional ethics for facilities maintenance are strictly adhered to.
∎ 2. Ensure that all Facilities maintenance activities are approved by the relevant Project Manager in accordance to the approval authorization matrix and donor's requirements.
∎ 3. Maintain records of all Facilities Maintenance transactions, ensuring that an efficient filing system for records are kept as per IOM procedures.
∎ 4. Coordinate with Procurement and Finance to ensure efficient and timely maintenance is carried out.
∎ 5. Prepare monthly progress report for all Facilities Maintenance activities.
∎ Management of Office Stationary & Consumables :
∎ 1. Ensure timely replenishment of office stationary
∎ 2. Maintain up to date records of movement of office stationary, making sure that receipts, requests and dispatches are properly files for future reference
∎ 3. Prepare monthly report for all stationary management activities.
∎ 4. Ensure that stationary store rooms are properly packed and items are easily accessible and can be counted easily.
∎ 5. Tracking of Sim Cards - purchasing, receiving, issuing out and receiving returned cards.
∎ 6. Ensuring that there is adequate airtime credit for top up by staff and that automatic top up of Staff phone credit is done timely.
∎ Supervision of Support Staff :
∎ 1. Daily supervision and management of all support staff in Cox's Bazaar
∎ 2. Prepare an activities plan for support staff
∎ 3. Monitoring of office cleanliness and ensuring that kitchen and toiletry supplies are available for use by staff.
∎ 4. Approving support staff leave and ensuring that there is backup staff when staff go on leave.
∎ 5. Performe other duties as may be assigned.

Additional Requirements:
∎ Three years of relevant professional experience

Application Deadline: July 27, 2019

Company Information:
∎ International Organization for Migration (IOM)
∎ Business : Inter-Governmental Agency and Specialized Agency to the United Nations

Category: NGO/Development