Junior Officer-Admin
Job Description
Title: Junior Officer-Admin
Company Name: Swisscontact Bangladesh
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ At least a Bachelor's in any discipline, preferably in Business Administration.
Job Context:
∎ Objective: This position, under the direct supervision of Coordinator- Admin and External Relations, will assist administration department of Swisscontact Bangladesh
∎ Duration: Initial contract is for 1 year. Renewable based on performance and availability of budget.
∎ Location: Baridhara, Dhaka
∎ Reports to: Coordinator- Admin and External Relations, Swisscontact Bangladesh
Job Responsibilities:
∎ Attend to visitors/business associates to respond to their queries
∎ Manage PABX system, attend external phone calls/FAX
∎ Receive and record all incoming correspondence/invoices
∎ Dispatch all forms of external correspondences
∎ Assist in soliciting quotations and procuring office supplies
∎ Maintain a filing system of all relevant documents and records
∎ Supervise office support staff
∎ Manage and maintain office supplies and stationeries store.
∎ Check, process and settle the following regular bills of vendors:
∎ -Official T&T and mobile phone
∎ -Drinking water
∎ -Newspaper
∎ -Courier
∎ -Plants
∎ Travel Management including booking of accommodation and air ticketing (both national and international)
∎ Event Management
∎ - Internal Office Meeting (Refreshment / Snacks arrangement)
∎ - External Official Events: Venue Selection, Food Arrangement (Lunch, Snacks, Dinner), banner printing through a competitive procurement process
∎ Explore hotels and venues in Swisscontact's operational areas, enlist them as potential vendors and make corporate agreements with reasonable price.
∎ Update the quarterly gift register with confirmation from all staff.
∎ Be responsible for the maintenance and cleanliness of office canteen.
∎ Manage the stock of crockeries and manage crockeries procurement
∎ Carry out the tasks of other BA team members as and when someone is on leave.
∎ Other Duties & Responsibilities:
∎ Support the tasks of other team members
∎ Any other task as mutually agreed by supervisor and the employee
Additional Requirements:
∎ Preferably (but not mandatory) one-year experience with focus in Administration, office management and logistics management in an NGO and/or INGO;
∎ Sound working knowledge in computer applications such as MS Office, Outlook, etc.
∎ Strong verbal and written communication skills in English and Bangla.
∎ Physical Demands:
∎ There may be field visits for this position; as such, it is expected that the incumbent is willing and able to take part in field visits as and when needed and sometimes within short notice.
∎ Working Conditions and Environment
∎ This will be applicable according to the Swisscontact Staff Manual.
Application Deadline: October 31, 2019
Company Information:
∎ Swisscontact Bangladesh
∎ Address : House 19, Road - 11, Baridhara, Dhaka - 1212
∎ Web : www.swisscontact.org/southasia
∎ Business : Swisscontact, Swiss Foundation for Technical Cooperation, is headquartered in Zurich and was founded in 1959 by leading figures from the Swiss private sector and Swiss universities. It is exclusively involved in international co-operation and since 1961 has carried out its own and mandated projects. In Bangladesh, Swisscontact is registered as an international non-governmental organisation (INGO) under NGO Affairs Bureau, Government of the People`s Republic of Bangladesh.
Category: NGO/Development
