Human Resources Assistant - G5
Job Description
Title: Human Resources Assistant - G5
Company Name: International Organization for Migration (IOM)
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ High School diploma with five years of relevant experience; or bachelor's degree in human resources, Business Administration, Psychology or related field from accredited institution with three years of relevant professional experience.
Job Context:
∎ Reference Code: SVN-57/2023/S-BD1
∎ Position Title: Human Resources Assistant
∎ Estimated Starting Date: As soon as possible
∎ Classification: G-5 (UN Salary Scale)
∎ Type of Appointment: Special Short Term (initially 06 months with possibility of extension)
∎ Unit: HR, Resource Management Unit
∎ General Functions:
∎ Under the overall supervision of the Human Resources Officer and direct supervision of Senior Human Resources Assistant, the successful candidate be responsible and accountable for providing necessary support in human resources of the Mission with its sub-offices, particularly in Personnel Administration, Recruitment, and other relevant administration actions. In particular, s/he will:
Job Responsibilities:
∎ 1. Assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates' assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.
∎ 2. Carry-out and coordinate pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.
∎ 3. Perform assigned role(s) in PRISM HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions, and other related documentation.
∎ 4. Perform the role of Timekeeper in PRISM; monitor, maintain, update and reconcile leave quotas based on supporting documentation; generate, edit and analyze leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in PRISM.
∎ 5. Carry-out a wide range of Human Resources actions, including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc. and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate.
∎ 6. Prepare all reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
∎ 7. Assist in monitoring compliance with the Staff Evaluation System and follow-up with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system.
∎ 8. Organize Human Resources events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records.
∎ 9. Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions, and procedures. Respond to standard inquiries and refer the most sensitive/complex ones.
∎ 10. Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries, and sharing best practices.
∎ 11. Participate in inter-agency Human Resources related working groups as assigned.
∎ 12. Provide guidance and training to new/junior staff in the unit.
∎ 13. Perform other related duties as assigned.
Additional Requirements:
∎ Solid work experience as a Human Resources staff -providing advice/ guidance on HR issues, processing HR transactions, etc is required.
∎ Experience in knowledge management, drafting and/or proof-reading skills is required.
∎ Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
∎ Experience using and Enterprise Resource Planning (ERP), including recruitment or other HR platforms is a distinct advantage.
∎ Excellent verbal and written communication skills.
∎ Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
∎ Excellent organizational skills and attention to detail.
∎ Proficient with Microsoft Office Suite or related software.
∎ English is mandatory. Working knowledge of Bengali or locally spoken languages is an advantage.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 18 Jul 2023
Company Information:
∎ 5 Jul 2023
∎ International Organization for Migration (IOM)
∎ Business : Inter-Governmental Agency and Specialized Agency to the United Nations
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 18th Jul 2023
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