HR Officer

Job Description

Title: HR Officer

Company Name: Qatar Charity

Vacancy: 1

Location: Dhaka

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 29 Jan 2025

Education:
∎ Master’s degree in human resources, Business Administration, or related field. And Professional HR certificates will be preferred.
∎ Master’s degree in human resources, Business Administration, or related field. And Professional HR certificates will be preferred.

Requirements:

Additional Requirements:
∎ Minimum 5 years of proven experience as an HR Officer, HR Generalist, or similar role.
∎ In-depth knowledge of labor law and HR best practices.
∎ Experience with HR software and HR metrics.
∎ Excellent communication and interpersonal skills.
∎ Strong organizational and time-management abilities.
∎ Ability to handle data with confidentiality.
∎ Proficiency in MS Office (MS Word, Excel, PowerPoint) and HRIS software, tools.
∎ Fluency in English and Bangla
∎ Minimum 5 years of proven experience as an HR Officer, HR Generalist, or similar role.
∎ In-depth knowledge of labor law and HR best practices.
∎ Experience with HR software and HR metrics.
∎ Excellent communication and interpersonal skills.
∎ Strong organizational and time-management abilities.
∎ Ability to handle data with confidentiality.
∎ Proficiency in MS Office (MS Word, Excel, PowerPoint) and HRIS software, tools.
∎ Fluency in English and Bangla

Responsibilities & Context:
∎ Work closely with line Manager to ensure timely and effective recruitment of qualified candidates, according to QC policies and procedures.
∎ Maintain all staff database and provide staff related information as and when required.
∎ Facilitate in recruitment process, including contacting short-listed candidates for testing and interviews, conducting tests and interviews, references verification and completion of all HR related forms for new hires.
∎ Provide and share regular updates regarding recruitment progress (recruitment matrix) with program department.
∎ Maintain a database of evaluation and grading sheets.
∎ Process all recruitment cases on Qatar Charity centralized portal.
∎ Prepare and maintain all personnel and administrative related correspondences (job offer letters, employment contracts, promotions, transfers, experience letters and other related material).
∎ Work with line manager on staff probations and implement timely confirmations in their appointments.
∎ Perform all the formalities related to staff email ID generation and deletion.
∎ Ensure that all the leaves are properly recorded and are in accordance with the time sheets submitted.
∎ Coordinate with all relevant teams for HR related documentation and keep up to date record.
∎ Prepare interview packages/schedules and share these with interview panellists well in time.
∎ Coordinate with insurance company for staff group life coverage and inform the company for new joiner and resigned staff.
∎ Process medical claims of staff and coordinate with finance department in this regard.
∎ Process final settlement and gratuity payments of staff.
∎ Handle all documentation related to annual performance evaluation
∎ Perform any other task as and when assigned by the line Manager or the management.
∎ Govt. Liaison with NGOAB, Relevant Govt. ministries physical visit and other stakeholders.
∎ Office asset management.
∎ CC Camera Monitoring and Guest come & out record file maintaining
∎ Abide by QC’s Child Protection and Safeguarding related policies to keep children and young people safe and to respond to concerns about a child's safety or wellbeing.
∎ Support the line supervisors that timely job orientation for the new staff is productively performed and seek feedback from the new staff as per the policies and procedures stipulated in the organization HR & Operations Manual.
∎ Suggest ways to improve/address on organization new staff orientation and justification for it.
∎ Ensure that all contracts i.e. employment, insurance and consultancy, adequately comply with organization policies, local laws and donor requirements.
∎ Contribute to ensuring adherence to the organization’s Code of Conduct, Policies on Child Protection, Labour law, PSEA and other related policies/SoPs to staff conduct and behaviours.
∎ Respond to staff routine inquiries in accordance with established HR policies and procedures.
∎ Support HR/line manager in trainings and staff development programs.
∎ Assist the line manager in assessing the staff training needs and support the implementation of both formal and non- formal staff training program.
∎ Keep track record of all correspondence related to HR department (memos, notification, emails, meeting minutes etc).
∎ Ensure that staff files are accurately maintained and kept up to date in accordance with QC HR policies & procedures.
∎ Provide and cross check staff payroll information with finance department.
∎ Comply with all HR related information and update requirements from the management or the HQ.
∎ Generate and analyse the monthly attendance report considering minimum attendance and timing requirement. Share any nonconformities by the staff to the line manager on monthly basis.
∎ Job Summary:
∎ The position holder will be responsible to ensure the HRM in the application and delivery of HR policies and best practices to support QC needs and objectives, the position holder is primarily responsible for coordinating, administering, and executing a full range of HR functions for the respective office(s). S/he will collaborate with the line manager in the implementation of the HR initiatives and strategies necessary to effect human resources support duties. The position holder also serves as the first level source of technical HR related information, operational guidance, personnel reporting, employee relations and counselling, compliance with labour laws, payroll processing, staff policies, employee development and training, and render lateral support to respective office(s).
∎ Location: Qatar Charity Bangladesh Office (Dhaka)
∎ Key Responsibilities:
∎
∎ Technical
∎ Work closely with line Manager to ensure timely and effective recruitment of qualified candidates, according to QC policies and procedures.
∎ Maintain all staff database and provide staff related information as and when required.
∎ Facilitate in recruitment process, including contacting short-listed candidates for testing and interviews, conducting tests and interviews, references verification and completion of all HR related forms for new hires.
∎ Provide and share regular updates regarding recruitment progress (recruitment matrix) with program department.
∎ Maintain a database of evaluation and grading sheets.
∎ Process all recruitment cases on Qatar Charity centralized portal.
∎ Prepare and maintain all personnel and administrative related correspondences (job offer letters, employment contracts, promotions, transfers, experience letters and other related material).
∎ Work with line manager on staff probations and implement timely confirmations in their appointments.
∎ Perform all the formalities related to staff email ID generation and deletion.
∎ Ensure that all the leaves are properly recorded and are in accordance with the time sheets submitted.
∎ Coordinate with all relevant teams for HR related documentation and keep up to date record.
∎ Prepare interview packages/schedules and share these with interview panellists well in time.
∎ Coordinate with insurance company for staff group life coverage and inform the company for new joiner and resigned staff.
∎ Process medical claims of staff and coordinate with finance department in this regard.
∎ Process final settlement and gratuity payments of staff.
∎ Handle all documentation related to annual performance evaluation
∎ Perform any other task as and when assigned by the line Manager or the management.
∎ Govt. Liaison with NGOAB, Relevant Govt. ministries physical visit and other stakeholders.
∎ Office asset management.
∎ CC Camera Monitoring and Guest come & out record file maintaining
∎ Management
∎ Abide by QC’s Child Protection and Safeguarding related policies to keep children and young people safe and to respond to concerns about a child's safety or wellbeing.
∎ Support the line supervisors that timely job orientation for the new staff is productively performed and seek feedback from the new staff as per the policies and procedures stipulated in the organization HR & Operations Manual.
∎ Suggest ways to improve/address on organization new staff orientation and justification for it.
∎ Compliance and Feedback
∎ Ensure that all contracts i.e. employment, insurance and consultancy, adequately comply with organization policies, local laws and donor requirements.
∎ Contribute to ensuring adherence to the organization’s Code of Conduct, Policies on Child Protection, Labour law, PSEA and other related policies/SoPs to staff conduct and behaviours.
∎ Team Management and Performance
∎ Respond to staff routine inquiries in accordance with established HR policies and procedures.
∎ Support HR/line manager in trainings and staff development programs.
∎ Assist the line manager in assessing the staff training needs and support the implementation of both formal and non- formal staff training program.
∎ Reporting
∎ Keep track record of all correspondence related to HR department (memos, notification, emails, meeting minutes etc).
∎ Ensure that staff files are accurately maintained and kept up to date in accordance with QC HR policies & procedures.
∎ Provide and cross check staff payroll information with finance department.
∎ Comply with all HR related information and update requirements from the management or the HQ.
∎ Generate and analyse the monthly attendance report considering minimum attendance and timing requirement. Share any nonconformities by the staff to the line manager on monthly basis.

Skills & Expertise:

Employment Status: Full Time

Gender:
∎ Only Female

Job Location: Dhaka

Read Before Apply:

"At Qatar Charity, we are committed to fostering a diverse and inclusive environment. Female candidates are strongly encouraged to apply and will be given preference for this position."

Please note that Qatar Charity will never charge a fee for the recruitment process.