HR Assistant
Job Description
Title: HR Assistant
Company Name: International Organization for Migration (IOM)
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ School diploma with five years of relevant experience
∎ Bachelor's degree in Human Resources, Business Administration, Psychology or related area with three years of relevant professional experience.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Reference Code: SVN-053/2021/S - BD1
∎ Estimated Starting Date: As soon as possible
∎ Classification: G-5 (UN Salary Scale)
∎ Type of Appointment: Special Short Term (06 months with possibility of extension)
∎ Division/Unit: Resource Management Unit
∎ General Functions:
∎ Under the direct supervision of Human Resource Officer and overall guidance and supervision of the Resources Management Officer (RMO) in Cox`s Bazar- Bangladesh as well as technical guidance from the Regional Office in Bangkok (RO) and Panama Administrative Centre (PAC), the successful candidate will be responsible and accountable for providing support to the Mission`s HR functions.
Job Responsibilities:
∎ 1. Assist in coordination recruitment processes in the office by coordinating the publication of VN/SVN, receiving and sorting applications, arranging interviews and tests, preparing all the required documentation and materials, sending communications to candidates, contacting previous employers for reference checks and any other related activity as assigned.
∎ 2. Provide staff orientation with providing necessary information for all the newly local recruited staff in Cox's Bazar.
∎ 3. Carry-out and coordinate pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc
∎ 4. Provide information and keep tracking of all international staff visa and its coordinating with Dhaka Operations in sending the passports and visa applications for extension.
∎ 5. Coordinate with supply chain department to get information on overtime and reviewing over time calculation for drivers/ support staff on monthly basis.
∎ 6. Carry out the duties of the focal point for 3rd party staff recruitment and contract extensions such as coordination of 3rd party staff management between PMs and 3rd party company, reviewing and preparing the 3rd party staff payroll and its submission to finance for payment on a monthly basis.
∎ 7. Perform assigned OM role in PRISM HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports, contract extensions, personnel actions and other related documentation.
∎ 8. Prepare all reports on personnel matters and submit timely to concerned parties and Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, HR policies, regulations, guidelines and manuals, internal controls, etc.
∎ 9. Draft certificates of employment, notices, letters, reports, presentations, graphs, update the organizational chart and support timely submission of documents.
∎ 10. Provide logistic support for the organization of HR events such as trainings, meetings, interviews, etc.
∎ 11. Respond to inquiries regarding HR policies, instructions and procedures.
∎ 12. Perform other related duties as assigned.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 25 Sep 2021
Company Information:
∎ 12 Sep 2021
∎ International Organization for Migration (IOM)
∎ Business : Inter-Governmental Agency and Specialized Agency to the United Nations
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 25th Sep 2021
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