Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: RDRS Bangladesh

Vacancy: 1

Age: At most 40 years

Job Location: Rangpur

Salary: Tk. 34240 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Master of Business Administration (MBA) in Accounting
• Master of Business Administration (MBA) in Management

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At most 40 years

• 5 years of working experience in accounts and financial management, monitoring, and reporting.
• Experience in working for multi-donor projects
• Experience working in development sector especially with Human Rights/Legal Aid Organizations will be considered as an added value.
• Age may be relaxed for highly deserving candidates.

RDRS Bangladesh is inviting application for the position of Finance & Admin officer under USAID Ain Shohayota Activity Project - Democracy International. This position will be based in Rangpur.

A. Responsibilities

• Document financial transactions by entering account information and secures financial information by completing data base backups.

• Maintain accounts and prepared guidelines for project monitoring.

• Reconcile financial discrepancies by collecting and analyzing account information.

• Prepare payments by verifying documentation and requesting disbursements.

• Ensure appropriate documentation and record keeping and accounting systems, in the recommended software complying with projects’ IMS and financial guideline.

• Appraise, evaluate, and maintain inventory of the real property and equipment, recording information such as the property`s description, value, and location.

• Facilitate the process of approval of bills & vouchers as per budget line items.

• Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

• Prepare monthly/quarterly/half yearly/yearly financial reports at the proper time and proper way.

• Provide all sort of administrative support to Project Staff.

• Keep the office files in proper order and make updated filing systems in consultation with Project Focal.

• Maintain personnel files (filing, collection required documents from personnel`s).

B. Tasks

Accounts Management and Financial Monitoring

• Document financial transactions by entering account information and secure financial information by completing database backups.

• Maintain accounts and prepare guidelines for project monitoring.

• Reconcile financial discrepancies by collecting and analyzing account information.

• Prepare payments by verifying documentation and requesting disbursements.

• Ensure appropriate documentation and record keeping and accounting systems, in the recommended software complying with projects’ IMS and financial guideline.

• Appraise, evaluate and maintain inventory of the real property and equipment, recording information such as the property`s description, value, and location.

• Facilitate the process of approval of bills & vouchers as per budget line items.

Financial Reporting

• Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

• Prepare periodic financial report in proper time and proper way.

• Prepare financial report as per recommend reporting system.

• Develop, maintain, and analyze budget, prepare periodic financial reports that compare budgeted costs to actual costs.

• Recommends financial actions by analyzing accounting options.

• Inform his/her Project Focal about financial matters in proper time through proper way.

C. Required Entry Qualifications and Competencies

Professionalism – A solid background in accounts and finance management and ability to work autonomously, take initiative, and be pro-active. Conscientious and efficient, observing deadlines and achieving results.

Communication – Analytical and communication (mainly written) skills, including ability to summarize and clearly present accounting and financial issues.

Teamwork–Strong ability to work in a team and be supportive to others’ efforts and work.

• Weekly 2 holidays
• Festival Bonus: 2

Other benefits will be provided as per the budget of the project.