Deputy/Assistant Manager, HR & Administration

Job Description

Title: Deputy/Assistant Manager, HR & Administration

Company Name: Bangladesh Association of Software & Information Services (BASIS)

Vacancy: 1

Age: Na

Job Location: Dhaka (Kawran Bazar)

Salary: Negotiable

Experience:

• At least 3 years

• Master of Business Administration (MBA) in Human Resource Management

• At least 3 years

• At least 3+ years of experience in a similar role, preferably in a National/International Trade organization or member-oriented organization.

• Ability to work independently and handle diverse responsibilities without a large HR team.

• Strong verbal and written communication skills in Bangla and English to effectively interact with employees, board members, and BASIS members.

• Strong organizational skills with an ability to multitask and prioritize tasks efficiently, adjusting as necessary to meet BASIS`s needs.

• PGD in HRM will be counted as an added advantage

Job Context

The Assistant Manager, HR & Administration will manage and coordinate all HR functions, administrative operations, and organizational logistics at BASIS. The role involves working independently to oversee the recruitment, employee engagement, and policy implementation efforts, with support from the Front Desk Executive for daily administrative tasks. The Assistant Manager will also facilitate member events, coordinate office logistics, and support secretariat operations.

Duties & Responsibilities

• Conduct and manage the full recruitment cycle, including job advertisement, candidate screening, short-listing, written assessments, and interview scheduling.

• Compile and assess panel scorecards, extend job offers, and complete onboarding formalities for new hires.

• Create and maintain comprehensive personal profiles for all employees.

• Develop and execute orientation programs for new employees and assist with opening bank accounts, arranging insurance and issuing ID and visiting cards.

• Track and manage employees leave, medical support, life insurance, and handle the annual renewal of insurance.

• Periodically review and recommend updates to HR policies, providing advisory support to employees on HR-related matters.

• Collect employee performance appraisals, prepare activity reports, and submit them to the Secretary.

• Oversee training, promotions, internal postings, transfers, and resignations, including issuing clearance and experience certificates.

• Collaborate with the Front Desk Executive to ensure administrative and logistical support including food and stationery for the secretariat, EC and other meetings.

• Manage employee discipline, workplace satisfaction, and maintain a healthy work environment.

• Coordinate with the Finance Team and follow up on files, reports, certifications, and NOCs.

• Oversee inventory of supplies including stationary

• Managing Messengers and cleaners

• Prepare notes for various expenses (e.g., intern salaries, bill payments, legal payments, etc.).

• Manage rentals of the board room, auditorium, and lounge.

• Monitor distribution of external stakeholder’s invitations and provide logistical support for major BASIS events.

• Oversee and ensure the ISO recertification process for BASIS.

• Any other responsibilities by the management

Other Benefits: As per the organization policy.