Assistant/Executive - Compliance
Job Description
Title: Assistant/Executive - Compliance
Company Name: MAS Intimates Bangladesh (Pvt.) Ltd.
Vacancy: 2
Job Location: Chattogram
Employment Status: Full-time
Educational Requirements:
∎ Bachelor degree in any discipline
∎ Degree – Business Management/Human Resources and any other relevant area
Experience Requirements:
∎ 1 to 5 year(s)
∎ The applicants should have experience in the following area(s):
Compliance, Factory HR Administration, General HR, HR Compliance, HR Operations
∎ Freshers are also encouraged to apply.
Job Responsibilities:
∎ Work in collaboration with the Executives to facilitate overall HR and Administration Processes by ensuring the following activities are completed in a timely and accurate manner to support all employees administrative and statutory requirements for Associate, staff, executive and management levels:
∎ • View/update the “Time/Attendance System” (SST) whilst completing employee fingerprint registration process
∎ • Data downloading and attendance uploading to attendance sheets.
∎ • Maintain employee, leave absenteeism/no-pay, incentive and EPF/ETF records and all other documents related to employee details Oversee and ensure timely completion of the below tasks to enable effective and on-time payroll processing in the system with zero audit failures:
∎ • Completion of all employee related documentation and employee requests as per MAS Standards.
∎ • Create and regularly update employee salary details, personal files and Data Management Systems whilst maintaining confidentially at all times. Identify and rectify errors occurring in the Time and Attendance and Payroll Systems and Processes on-time.
∎ • Ensure salaries, increments and arrears are not processed without authorisation.
∎ • Prepare salaries accurately and forward to finance team to ensure timely payment of wages.
∎ • Ensure all reports sent to the Finance department are updated and all payment cheques are finalised
∎ • Coordination Ensuring 100% accuracy and confidentiality in the documentation process for management perusal and fulfil the necessary statutory requirements.
∎ • Prepare and check EPF/ETF reports sent to the Department of Labour on time.
∎ • Prepare and submit the employee statistics to BOI to the required deadlines (applied to BOI plants).
∎ • Prepare Gross salary reports, pay summary details as and when required.
∎ • Perform reconciliation of salary accounts and submit reports to Management and Inland Revenue Department as per schedule. Take lead and drive the below employee relations initiatives to enhance positive work environments and collaborations with the greater workforce:
∎ • Actively participate in JCC meetings prepare, maintain and update documents / reports, assist in carrying out activities initiated to ensure conformity.
∎ • Execute planned initiatives to ensure budgeted Headcount (Direct and Indirect), ETO and Absenteeism rates are achieved by using accurate data proactively (e.g. using data analytics
∎ • Engage with all employees and assure all grievances are addressed and/or highlighted to the Management on-time.
∎ • Executing staff welfare processes and HR services by bringing innovative external solutions/services through negotiation with vendors and suppliers. Be proactive in identifying innovative/ alternative processes or solutions to enhance connectivity and maintaining open and honest relationships with all supporting teams as well as the management. Execute employee engagement activities as per the engagement calendar and assure perfect delivery (Annual trips, division/department/company events, religious activities and celebrations etc.) Help establish a sound work-culture by promoting suggestions, quality circles, kaizen mindset use of problem-solving tools. Assist and support employees to maintain a healthy work life balance, promote healthy lifestyle habits and ensure that they are inspired to progress in their careers. Together with management drive a work environment that practices Safety First, adheres to Compliance Regulations and abides by the MAS DNA Train, develop and supervise Executives/ staff grade employees on Human Resource related functions such that they have the right skill set/ competencies to achieve
∎ set objectives Conduct internal trainings as an when required to enhance awareness of process and protocols pertaining to the giving function Establish and maintain strong relationships with cross functional teams and management to ensure seamless flow of required tasks within the stipulated timeframe Perform additional duties commensurate with the current role, as and when requested by management Drives a high level of internal customer service (manufacturing and central functions as per levels)
∎ • Delivers employee salary confirmations, visa letters and other requests within agreed upon timelines
∎ • Ensure accurate data integrity for employee related documentation
∎ • Directly deals with external parties such as banks and legislative government departments as required
∎ • Liaises and drives a highly efficient and customerbased insurance process and proactively resolves relevant issues
∎ Delivers a high level of system accuracy for management information:
∎ • Bears single point responsibility for timely and accurate system related information/data
∎ • Proactively drives employee life cycle changes on time in HR systems and related systems
∎ • Ensure zero audit failures
∎ • Deliver accurate and timely reports/dashboard for management information
∎ • Work with the GHR team on system related changes, issues and processes proactively ensure compliance with the defined governance framework including
∎ upholding the MAS DNA, following, group/company polices & procedures*,
∎ best practices (where the group/company policies and procedures are not
∎ defined), relevant laws & regulations and undertake every necessary action
∎ to comply with the governance framework”.
Additional Requirements:
∎ Both males and females are allowed to apply
∎ Shall be comfortable to do shifting duty rotating weekly.(Morning Shift 6:00 AM to 2:00 PM & Evening Shift 2:00 PM to 10:00 PM)
Salary: Negotiable
Compensation & Other Benefits:
∎ Medical allowance, Provident fund
∎ Lunch Facilities: Full Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Apr 2022
Company Information:
∎ 13 Mar 2022
∎ MAS Intimates Bangladesh (Pvt.) Ltd.
∎ Address : FSFB, 01, KEPZ, North Patenga, Chittagong - 4204, Bangladesh
∎ Web : http://www.masholdings.com/
Category: HR/Org. Development
