Accounts , MIS & Documentation Officer

Job Description

Title: Accounts , MIS & Documentation Officer

Company Name: RDRS Bangladesh

Vacancy: 01

Age: At most 45 years

Job Location: Rangpur

Salary: Tk. 50000 (Monthly)

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): NGO, Development Agency, Micro-Credit

• Master of Business Administration (MBA) in Accounting
• Master of Commerce (MCom) in Accounting
• Master of Business Administration (MBA) in Finance

The ideal candidate should possess a minimum of a four-year undergraduate degree in Accounting or Finance / BCom. (pass) with master's degree from a UGC-approved university. (Third class or similar grade in any level of academic career is not acceptable.)

• At least 4 years
• The applicants should have experience in the following business area(s): NGO, Development Agency, Micro-Credit

• Age At most 45 years

• The candidate should have a minimum of four (4) years of work experience in financial management within a reputable organization, preferably within development organizations in Bangladesh. (Only full-time work experience after graduation will be considered).
• Good computer knowledge (MS office suite, typing both English and Bangla) is required. Preference will be given to the candidates having knowledge on online-based management information system, data collection using paperless technologies like Open Data Kits/Kobo Toolbox/SPSS/STATA.
• Relevant working experience with PKSF or any project funded by multi-lateral development partners with similar nature would be preferred.

RDRS Bangladesh is going to implement a sub-project titled ‘Promoting Sustainable Growth for High-Value Handicraft through RECP Practices’ as part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ Project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under High value-handicrafts sub-sector. The project is jointly financed by the World Bank and Palli Karma-Sahayak Foundation (PKSF), Bangladesh.

Maintaining Accounts

• Maintain sub-project accounts in accordance with International Accounting Standard (IAS), on a ‘going concern’ basis under Generally Accepted Accounting Principles.

• Maintain separate books of account on an accrual basis under historical cost convention.

• Prepare monthly/annual financial statements incorporating disclosure on income and expenditure, receipt and payment, and financial position of the sub-project along with other notes and relevant information.

Fund Management

• Monitor the flow of funds from the PKSF to sub-project and sub-project to microenterprise to ensure that appropriate procedures are followed.

• To ensure a smooth flow of funds from the sub-project to Microenterprise level for sub-project implementation.

• Ensure that adequate internal control and arrangement are in place for proper utilization, management, and accounting of funds.

Budget and Financial Reporting

• Prepare yearly/half-yearly detailed sub-project budget in line with the procurement plan and other relevant work plans.

• Prepare the budget of a new cost proposal, training, and other sub-project activities.

• Ensure that shared cost amounts are budgeted for each proposal of the sub-project.

• Prepare monthly financial report and half-yearly reimbursement bill for the sub-project.

Sub-project Monitoring

• Ensure strong monitoring system of the sub-project through frequent field visits.

• Review external and internal audit report along with management letter of the sub-projects.

Administration and Procurement

• Ensure that the project procurement rules are complied with the sub-project procurement.

• Prepare and regularly update the procurement plan(s).

• Manage logistics and procurements.

• Verifying current inventory levels and keeping records to prevent inventory gaps.

• Overseeing the day-to-day administrative tasks.

MIS Reporting

• Monitoring, Data Collection and Record Keeping

• Data Verification, Entry and Cleaning

• Monthly Reporting and Documentation

Other Responsibilities

• Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis.

• Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the RDRS Bangladesh.

• Mobile bill,Weekly 2 holidays
• Festival Bonus: 2

• Other admissible benefits (Festival Bonus, Mobile allowance, etc.) as per the organization`s policy.

• Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.