MIS and Documentation Officer
Job Description
Title: MIS and Documentation Officer
Company Name: Village Education Resource Center (VERC)
Vacancy: 1
Age: at most 35 years
Location: Narayanganj (Araihazar, Sonargaon) ...
Salary: Tk. 50000 (Monthly)
Experience:
∎ At least 3 years
Published: 1 Jun 2025
Education:
∎ Bachelor/Honors, Masters
∎ The candidate should possess Bachelor (Hons.) and Master’s degree in Social Science/ Development Studies/ Statistics from a UGC-approved university.
Requirements:
Additional Requirements:
∎ Age at most 35 years
∎ Must have quick decision making and problem-solving capability
∎ Finally, selected candidate will be required to respect, follow and uphold the organization's Child Protection Policy, Prevention of Sexual Exploitation and Abuse (PSEA) Policy, Gender Policy and the organization's Code of Conduct and others policies in their personal and professional lives.·
∎ VERC authority reserves the right to accept/reject any applications without assigning any reason. Only shortlisted candidates will be invited to appear for the examination.·
∎ Note: In case of candidates with more experience; age limit and educational qualification would be relaxed. Only women and persons with special needs are equally eligible to apply for the said post.
Responsibilities & Context:
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;·
∎ Monitor the implementation of project-level activities by visiting the fields frequently;·
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;·
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/ profiling and filling up the MIS reporting templates/forms;·
∎ Proper archiving/ preservation of collected data to meet the periodic data needs;
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;·
∎ Implement the real-time data collection using tab/mobile applications;·
∎ Input verified data into relevant databases or software systems;·
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;·
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ Maintain organized and accessible records of all data and activities;·
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;·
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;·
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;· Capture key lessons, document best practices and case stories;·
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;·
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the organization.
∎ The Village Education Resource Center (VERC) is a national level voluntary organization. The organization is registered under the Bureau of NGO Affairs and the Ministry of Social Welfare, whose certificate numbers are 133 and Dha - 02272 respectively and it is also registered with the Microcredit Regulatory Authority (MRA) with certificate number 01275-00523-00017. VERC is going to implement a sub-project titled ‘Promoting sustainable growth in Loom sub sector through RECP practices’ as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Loom sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and VERC. Recruitment against the following project position will be made on urgent basis for implementation of the project interventions:
∎ Duties and Responsibilities:
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping·
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;·
∎ Monitor the implementation of project-level activities by visiting the fields frequently;·
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;·
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/ profiling and filling up the MIS reporting templates/forms;·
∎ Proper archiving/ preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning·
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;·
∎ Implement the real-time data collection using tab/mobile applications;·
∎ Input verified data into relevant databases or software systems;·
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;·
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation:
∎ Maintain organized and accessible records of all data and activities;·
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;·
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;·
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;· Capture key lessons, document best practices and case stories;·
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities·
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;·
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the organization.
Compensation & Other Benefits:
∎ Monthly consolidated salary is BDT 50,000/-
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎ Monthly consolidated salary is BDT 50,000/-
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Narayanganj (Araihazar, Sonargaon), Narsingdi (Narsingdi Sadar, Palash)
Apply Procedure:
Hard Copy:
∎ Interested candidates are requested to apply with a complete resume highlighting details of experience and achievements, 2 (two) copies of passport size photograph and copies of other relevant papers addressing to the Executive Director, Village Education Resource Center (VERC), B-30, Ekhlas Uddin Khan Road, Anandapur, Savar, Dhaka-1340 latest by 21 June, 2025.
Company Information:
∎ Village Education Resource Center (VERC)
∎ B-30, Ekhlas Uddin Khan Road, Anandapur, Savar, Dhaka-1340
∎ Village Education Resource Center (VERC) is a non-governmental organization which started its journey in 1977 as a collaborative project of Save the Children, USA and UNICEF. It became a legal entity under Society?s Registration Act, in 1981, with the Department of Social Services in 1989 and with the NGO Affairs Bureau, Bangladesh. VERC is working with the poor and marginalize community for their empowerment through improving their situation by attaining self-reliance. It always tries to address the emerging needs of the working communities and collaborates with various local, national and international NGOs and government departments in realizing their common goal of social development. Since inception, VERC is working on different development aspects spreading all over the country. VERC implement its activities systematically in a planned way by consulting the community people and other development partners.
Address::
∎ B-30, Ekhlas Uddin Khan Road, Anandapur, Savar, Dhaka-1340
∎ Village Education Resource Center (VERC) is a non-governmental organization which started its journey in 1977 as a collaborative project of Save the Children, USA and UNICEF. It became a legal entity under Society?s Registration Act, in 1981, with the Department of Social Services in 1989 and with the NGO Affairs Bureau, Bangladesh. VERC is working with the poor and marginalize community for their empowerment through improving their situation by attaining self-reliance. It always tries to address the emerging needs of the working communities and collaborates with various local, national and international NGOs and government departments in realizing their common goal of social development. Since inception, VERC is working on different development aspects spreading all over the country. VERC implement its activities systematically in a planned way by consulting the community people and other development partners.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 21 Jun 2025
Category: NGO/Development
