Manager - HR & Admin

Job Description

Title: Manager - HR & Admin

Company Name: Arkay Multimedia Limited

Vacancy: --

Age: 28 to 35 years

Job Location: Dhaka

Salary: Tk. 25000 - 30000 (Monthly)

Experience:

• 1 to 2 years
• The applicants should have experience in the following business area(s): Advertising Agency

• Bachelor of Business Administration (BBA) in Human Resource Management

PGD HRM will get preference

• 1 to 2 years
• The applicants should have experience in the following business area(s): Advertising Agency

• Age 28 to 35 years

• Excellent communication and negotiation skills.

• Fluency in both oral and written communication.

• Self-motivated and adaptable to high-pressure work environments.

• Ability to prioritize tasks

• Must have leadership quality

• Ability to supervise & provide direction

• Willingness to work under pressure.

Arkay Multimedia Limited invites applications from energetic individuals with leadership quality for the following position of Manager – Admin.

Job Responsibilities:

• Identify vacancies, post job opening; screening process, interview, and match applicant with open positions, extend offerings and employee on-boarding.

• Lead end-to-end recruitment processes

• Negotiate with selected candidate regarding compensation.

• Issue appointment letter to finalized candidate as per management Decision.

• Support the recruitment in ensuring a seamless onboarding experience for selected candidates.

• Assist human resources department with payroll and personnel databases

• Design and implement management systems to drive accountability and continuous improvement.

• Arrange Induction for new employees.

• Maintain employee database and keep it up to date.

• Maintain personal files, leave records, etc.

• Record and generate attendance report.

• Optimize resource utilization across the organization.

• Settlement of employee end service benefits.

• Analyze staff needs, identify vulnerabilities, and boost efficiency and accuracy.

• Maintain the work structure by updating job requirements and job descriptions for all positions.

• Maintain & develop effective workforce through counseling, & motivation

• Looking after and maintaining the attendance records and leave of employees.

• Provide logistical support to sales team.

• Ensure compliance with labor laws and company policies.

• Maintain job description of all employees of the company.

• Coordinate with HR, finance & accounts, Sales & marketing and other departments for support services.

• Supervise daily administrative operations and ensure smooth functioning of the office.

• Maintain office facilities and ensure equipment is functional and well-maintained.

• Manage office supplies, procurement, and vendor relationships.

• Oversee maintenance, repairs, and cleanliness of office premises.

• Coordinate with external contractors and facility service providers.

• Ensure compliance with health and safety standards.

• Manage administrative staff such as receptionists, clerks, drivers, and housekeeping personnel.

• Monitor beautification sites/locations as per standards set by the company.

• Report to MD regarding any deviation in beautified locations.

• Make sure corrective actions are taken into action to beautified locations as per standards. 

• Assign tasks and ensure team productivity.

• Monitor and control expenses to ensure cost-effectiveness.

• Maintain accurate records of company assets, contracts, and office inventory.

• Oversee archiving of important documentation.

• Manage contracts, renewals, and negotiations.

• Look after fleet management of the company.

• Look after office cleanliness, hygiene and safety of the company.

• Oversee the procurement of office stationery, equipment, uniforms, and other essential office supplies.

• Supervise and ensure the cleanliness, maintenance, and overall beautification of the office environment.

• Monitor and allocate official vehicles, track vehicle movements, verify fuel consumption, and follow up on tax token, insurance, and license paperwork.

• Maintain office as well as beatified sites inventory regularly and keep them up to date.

• Supervising and Managing Security Guards.

• Coordinate with security staff and manage access control systems.

• Ensure all Guards are in place when on duty and ensure their daily attendance.

• Ensure accurate record-keeping of guard-related data.

• Maintain daily attendance records of Guards and Malis.

• Conduct continues supervision of Security Guards assigned

• Investigate security incidents, document them, and take appropriate corrective actions.

• Inform senior management or other relevant stakeholders of the incident, ensuring they are kept updated on the situation and any actions taken.

• Any other responsibilities as assigned by the Company.